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Home My WebLink About2004-02-04 Min - Board REGULAR MEETING February 4, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson VanGundy were present. EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Jim Wilson, Neil Kaufman, Tam- mie Hoedeman, Joe Horvath, Kathy Neus, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Paul Raymore and Charlie White PUBLIC INPUT There was no public input. CONSENT CALENDAR The board chose to move the consent calendar items and place them under the Action Item or- der of business. ACTION ITEMS CONSIDERATION OF AUTHORIZING THE RETENTION OF FUNDS REPRESENTED BY UNPROCESSED CHECKS Director Aguera moved and Director Van Gundy seconded, a motion to authorize staff to transfer to the District's general fund the outstanding amounts of unprocessed checks greater than three years old in the amount of$3,371.04 per the attached list. ROLL CALL: Director Sutton, no (believes this action raises a legality and should be delayed); All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION AUTHORIZING THE DISTRICT TREASURER TO OPEN A CHECKING ACCOUNT AT US BANK FOR DEPOSIT OF PROP 55 PRINCIPAL AND INTEREST FUNDS. Director Aguera moved and Director Hemig seconded, a motion to adopt the resolution authorizing the administrative services manager acting as fiscal agent to close the Prop 55 Principal and Interest Account checking account at Bank of the West and open the same account at US Bank. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. 1 CONSIDERATION OF A LEASE PURCHASE AGREEMENT WITH MUNICIPAL SERVICES GROUP, INC FOR THE ACQUISITION OF EQUIPMENT Director Hemig moved and Director Van Gundy seconded, a motion to adopt the resolution approving the agreement to acquire equipment described in the Individual Payment Schedule No. 9 and the Master Municipal Lease and Option Agreement No. 909. ROLL CALL: Director Sutton, no (concern with one loan to cover all capital equipment pur- chases); All other Directors, aye. SO MOVED. CONSIDERATION OF THE DRAFT ANNUAL FACILITIES FEE REPORT Director Hemig moved and Director Van Gundy seconded, a motion to reimburse the District's electric general fund from the electric facilities fees restricted fund for monies spent on capital projects in the amount of $79,187.55; and accept the 5 year facilities fees report showing there are no electric facilities fees funds on deposit that are greater than 5 years old. ROLL CALL: All Directors, aye. SO MOVED. Director Hemig moved and Director Van Gundy seconded, a motion to reimburse the District's water general fund from the water facilities fees restricted fund for monies spent on capital projects in the amount of$659,777.42; and accept the 5 year facilities fees report showing there are no water facilities fees funds on deposit that are greater than 5 years old. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF APPROVING THE PURCHASE OF COMPUTERS THROUGH THE STATE OF CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) PROGRAM Director Van Gundy moved and Director Hemig seconded, a motion to authorize staff to purchase computer equipment in an amount not to exceed $75,000 through the State of California, California Multiple Award Service contract, utilizing the financial agreement with Municipal Services Group, Inc. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION OF INTENT TO ADOPT A WATER RATE SUR- CHARGE TO FUND A PORTION OF THE DONNER LAKE RECONSTRUCTION PROJECT Director Hemig moved and Director Van Gundy seconded, a motion to adopt the resolution expressing the intent of the Board of Directors of Truckee Donner Public Utility District to enact a water rate component for the purpose of paying principal and interest costs for the state revolving fund loan for acquisition and reconstruction of the Donner Lake water system. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION REPEALING THE GRAY'S CROSSING RESOLU- TION OF INTENT President Maass did not step down from dais since this action is ministerial in nature. Director Aguera moved and Director Van Gundy seconded, a motion to adopt the resolution ..:....... repealing Resolutions 2003-32 (Intention to Establish CFD and Levy of Special Tax) and 2003- 34 (Intention to Incur Bonded Indebtedness) relating to proposed TDPUD Community Facilities District No. 03-2 (Gray's Crossing). ROLL CALL: Directors Maass and Sutton, abstain; All Directors, aye. SO MOVED. 2 CONSIDERATION OF A PROPOSAL FROM GAUNT SOMMER DESIGN TO PERFORM SERVICES RELATED TO PRELIMINARY DESIGN OF A DISTRICT CORPORATION YARD Director Aguera moved and Director Van Gundy seconded, a motion to approve the proposal dated January 12, 2004 submitted by Gaunt Sommer Design Group, with a budget of $10,500 related to preliminary design of a district corporation yard; if the fee may exceed the budget, the general manager will be notified and submit this matter to the board for review and approval. ROLL CALL: Directors Sutton, no (should have advertised a Request for Proposal to give both architectural and civil engineering firms equal opportunity); All other Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING A RENEWABLE PORTFOLIO STANDARD Director Van Gundy moved and Director Aguera seconded, a motion to accept the Truckee Donner Public Utility District Renewable Portfolio Standard (RPS) as the District's policy (2002- SB1078): qualifying RPS resources, RPS target, strategies for meeting RPS objectives and reporting RPS performance. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL FROM INLAND ECOSYSTEMS TO PERFORM ENVI- RONMENTAL PERMITTING SERVICES RELATED TO DISTRICT PROJECTS Director Van Gundy moved and Director Hemig seconded, a motion to close out the existing services contract with Garcia & Associates; and authorize the contract with Inland Ecosystems (Glenn Merron) in an amount not to exceed $34,971.00 for environmental consulting services. ROLL CALL: Director Sutton, no (should have advertised a Request for Proposal from other professionals); All other Directors, aye. SO MOVED. ADJUST SALARY SCALE FOR MANAGEMENT AND EXEMPT EMPLOYEES This action item was moved for consideration after closed session. At that time, the board moved to table this action item. DISCUSSION OF POSSIBLE TOWN INITIATED ZONE CHANGE OF DISTRICT OWNED LAND, POSSIBLE DIRECTION. Director Aguera moved and Director Van Gundy seconded, a motion to authorize the general manager to send a letter to Tony Lashbrook (Town of Truckee) expressing the District's opposition to designating the McGlashan property (APN 18-010-10) as open space and authorizing the general manager to attend the Planning Commission meeting to express the District's opposition verbally. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. Director Van Gundy moved and Director Aguera seconded, a motion to authorize the general manager to obtain appropriate information, work with counsel on the legal aspects and develop an action plan relating to the designation of APN 18-010-10 as open space in the new Town of Truckee General Plan. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. 3 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS: SECTION 54957.6 OF THE GOVERNMENT CODE. DISTRICT REPRESENTATIVE: PETER HOLZMEISTER. EMPLOYEE REPRESEW TATIVE: IBEW LOCAL 1245 RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:06 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jam A. Maass,President/ Prepared by ,i.� t (C� Barbara Cahill, Deputy District Clerk bhc 4