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Home My WebLink About2002-02-06 Min - Board REGULAR MEETING February 6, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson Van Gundy and Ron Hemig were present. EMPLOYEES PRESENT: Peter Holzmeister, Joe Horvath, Steve Hollabaugh, Mary Chapman, Ed Taylor, Neil Kaufman, Scott Terrell, Kathy Neus CONSULTANTS PRESENT: Keith Knibb, Ron Richardson, Steve Gross and Andy Morris OTHERS PRESENT: Pettit Gilwee, Juanita and Frank Schneider and Rob Graham PUBLIC INPUT: There was no public input. PUBIC HEARING regarding the District's intent to adopt an ordinance setting the salary of the General Manager: There was no public comment Consideration of an ordinance setting the salary of the General Manager After a brief discussion Director Aguera moved and Director seconded that The Board adopt an ordinance setting the salary of the General Manager at step three of the approved salary scale effective January 1, 2002. ROLL CALL: Directors Aguera, Maass, Hemig and Van Gundy aye; Director Sutton no. SO MOVED. Consideration of a wholesale power restructuring contract Assistant General Manager Steve Hollabaugh made a presentation describing projected future market costs of power and describing options for restructuring the District's contract with Ida- corp. This was an information item and no action was taken. Consideration of expressing the District's intent to adopt revised pension plan docu- ments to comply with Federal law ant the Internal Revenue Service rules. Ron Richardson of the Wayne Richardson Company made a presentation describing that Con- gress has adopted several laws regulating pension plans during the past few years. IRS has now promulgated rules implementing those new laws. We are required to adopt a revised pen- sion plan to comply with IRS rules in order to keep a tax-exempt status on the pension plan. A motion was made by Director Maass and seconded by Director Sutton to authorize the Board President to sign a document expressing the District's intent to execute the Attleberry/Searle pre-approved prototype pension documents. All Directors voted aye by voice vote. SO MOVED. Consideration of a Draft Capital Improvements Program for the Electric System Master Plan Joe Horvath made a presentation on the construction projects that are included in the draft Electric System Master Plan. This was an information item for the Board's discussion. Direc- tors suggested that there be a definition of "main line", that there be a map showing the pro- posed project locations, that the plan separate out clearly the projects attributed to reliability vs. growth, that the plan deal with automation of the electric system and reminding staff that we need to comply with CEQA. No action was taken. Glenshire water system a) Status report: Peter Holzmeister reported that the acquisition of the Glenshire water system has closed escrow b) Consideration of a proposal from Sauers Engineering to perform services re- lated to annexation of territory to the District: A motion was made by Director Aguera and seconded by Director Hemig to accept the proposal dated February 1, 2002 submit- ted by Sauers Engineering to perform services related to annexation of Glenshire water service area to the District for a fixed fee of $8,500. All Directors voted aye by voice vote. SO MOVED. c) Consideration of a proposal from Dokken Engineering to perform services re- lated to placement of a water line on the Glenshire Drive Bridge: Ed Taylor made a presentation regarding the proposal from Dokken. Director Maass moved and Director Hemig seconded a motion to approve the Dokken Engineering proposal in an amount not to exceed $16,330 and authorize execution of an agreement between the District and Dokken. All Directors voted aye by voice vote. SO MOVED. d) Consideration of a proposal from Aqua Hydrogeological Consulting to perform services related to the Glenshire Drive Well: Ed Taylor made a presentation regard- ing the District's need to increase the capacity of the Glenshire Drive Well and to elimi- nate the arsenic in the well. After a brief discussion Director Hemig moved and Director Aguera seconded a motion approving the proposal dated January 28, 2002 from Aqua Hydrogeologic Consulting in an amount not to exceed $37,277. All Directors voted aye by voice vote. SO MOVED. Consideration of a proposal from Aqua Hydrogeological Consulting to perform services related to the Martis Valley Well: Ed Taylor reported to the Board that the Martis Valley Well is producing excessive quantities of sand. He described a proposal from Aqua Hydrogeological Consulting to prepare a plan for us to eliminate the sand. After a brief discussion a motion was made by Director Aguera and sec- onded by Director Hemig to approve the proposal from Aqua Hydrogeologic Consulting dated January 23, 2002 in an amount not to exceed $25,619. All Directors voted aye by voice vote. SO MOVED. Consideration of a draft mitigated Negative Declaration relating to construction of the Falcon Point Pump Station: Keith Knibb made a presentation on the need to CEQA review of the proposed Falcon Point Pump Station. A motion was made by Director Hemig and seconded by Director Maass to ap- prove the Negative Declaration and Initial Environmental Study, authorize filing it with the Office of the Nevada County Clerk, circulate it among responsible and interested parties and the State Clearinghouse, and set a public hearing for March 6, 2002. All Directors voted aye by voice vote. SO MOVED. Consideration of approving a logo and tag line commemorating the 75th anniversary of the District: Scott Terrell and Pettit Gilwee presented concepts for a tag line and logo for use by the District during our 75th year anniversary year. The Board, by consensus expressed its preference for a design featuring a light bulb and water drop. Consideration of documents related to financing the acquisition of snow removal equip- ment: A motion was made by Director Maass and seconded by Director Aguera to approve a resolu- tion approving an agreement to acquire equipment for the acquisition and financing of a snow blower and authorizing the Board President and District Clerk to execute the documents. ROLL CALL: Directors Aguera, Maass, Hemig, Sutton, and Van Gundy aye. SO MOVED. Consideration of granting preliminary approval to the lease of space to the Tahoe Truckee Unified School District for the purpose of conducting the Truckee Community School program: General Manager Holzmeister reviewed with the Board the consensus they had reached during the last workshop on this matter. He presented them with a set of terms that they had agreed upon as conditions for least of land to the School District for the Truckee Community School. A motion was made by Director Maass and seconded by Director Aguera to express the District's intent to lease land at the west end of Glen Road under the following terms: (1) The lease is for five years renewable upon agreement by both parties, (2) annual rent is one hundred dollars, (3) TDPUD is held harmless and identified for any loss, (4) the Truckee Community School spon- sors would process the land use permit through town procedures, (5) the Truckee Community School sponsors have the responsibility of informing the neighborhood in the vacinity of the land use and resolving their concerns through the local school board and/or the Town of Truckee. All Directors voted aye by voice vote. SO MOVED. Consideration of authorizing the opening of an account with the Local Agency Invest- ment Fund for the purpose of investing Donner Lake Assessment District Funds: Mary Chapman described the proposal to deposit Donner Lake Assessment District funds in a separate LAW account in order to earn interest. Director Maass moved and Director Sutton seconded a motion to approve a resolution entitled Authorizing Investment of Donner lake As- sessment District 00-1 Monies in the Local Agency Investment Fund, that such transfers will be made either to or from the Donner Lake Assessment District 00-1 checking account held at US Bank, and authorizing that in the absence of the District Clerk and the Treasurer the Assistant General Manager may make such transfers. ROLL CALL: Directors Aguera, Maass, Hemig, Sutton, and Van Gundy aye. SO MOVED. Treasurer's report: This item not yet ready for board consideration. No action was taken. Closed session: There was no closed session ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:15 PM. TRUP4EE DONNER PUBLIC UTILITY DISTRICT yZY/zz Z cmz4l--� Nelson van Gun , President Prepared by Peter L. Holzmeister, District Clerk