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HomeMy WebLinkAbout2000-03-15 Min - Board REGULAR MEETING March 15, 2000 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:07 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Alan Harry, Peter Holzmeister, Neil Kaufman, Kathy Neus, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT: District Counsel, Steve Gross; Consulting Engineer Keith Knibb. OTHERS PRESENT: Roger Terneuzen and John Bailey of USA Media, Paul Duggan, Jeff Baird, Andy Otto and Bob Boyer. PUBLIC INPUT There was no public input. CONSIDERATION OF REQUEST FROM JEFF BAIRD TO ACQUIRE A PORTION OF TDPUD LAND Jeff Baird would like to acquire a strip of property approximately 25' wide presently owned by the District (APN 19-450-41) and contiguous to APN 29-450-30 in order to create a landscape barrier separating commercially zoned land from residential land and to meet or exceed FAR (floor area ratio) requirements for the alpenhostel project. No structures would be built in the area. Mr. Baird described the project—26 units with 1/3 of the units being four-month leases for people working temporarily in Truckee. Counsel Gross advised that this transaction would not be subject to the surplus property rules as it is a land-locked parcel and would be accomplished by a lot line adjustment. After discussion, it was determined that Mr. Holzmeister will contact Roger Bonnett for a pro- posal on the appraisal. It is to include the value of the parcel with and without the subject strip of land. He will then communicate with Mr. Baird and get his approval, as he will be paying all as- sociated appraisal and engineering costs. APPLICATION FOR ACTIVATION OF LATENT TELECOMMUNICATION POWER AT NE- VADA COUNTY LAFCO — CONSIDERATION OF ACCEPTING THE BUSINESS PLAN — CONSIDERATION OF ACCEPTING THE EXPANDED SERVICES STUDY (CUSTOMER SURVEY) — CONSIDERATION OF MAKING A DEPOSIT OF $5,000 WITH NEVADA COUNTY LAFCO FOR RETAINING SPECIAL COUNSEL A final decision on entering the telecommunications business cannot be made until Nevada County LAFCo approves the application to activate latent powers. Mr. Harry is requesting ap- proval to submit an approved telecommunications business plan for the district and the ex- 3/15/00 Page 1 panded services study along with a memorandum from District Counsel Steve Gross regarding operation and accounting of district utilities. There was discussion and it was made clear that approving the draft business plan does not give authority to implement the plan. Director Maass moved that staff be authorized to forward the appropriate items as listed on the agenda to LAFCo as part of the district's application to activate latent powers. The telecommu- nications business plan is to be renamed "business case analysis." Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved to clarify the foregoing motion as follows: the transmittal of documents to LAFCo is an indication of the district's continued review and analysis of whether the TDPUD should or should not go into the telecommunications business and is in no way a directive that it go into the telecommunications business at this time. Furthermore, the entire scope of the tele- com project will be reviewed and decided upon on a case-by-case basis. This will include fi- nancing, specifications, services that the District will provide. The motion was seconded by Di- rector Sutton. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF APPROVING THE NECESSARY DOCUMENTS FOR THE FINANCING OF A LINE TRUCK FOR THE ELECTRIC DEPARTMENT Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 2000-03 approving an agreement to acquire equipment (line truck). ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF ADOPTING A JOB DESCRIPTION FOR THE POSITION OF GEO- GRAPHIC INFORMATION SYSTEM COORDINATOR AND APPROVING A SALARY RANGE The Power Supply Engineer has prepared a job description for a GIS coordinator and described what he will do for the District. He is suggesting a salary range of$48,000 to $58,000 annually. After some discussion, Director Aguera moved, and Director Jones seconded, that the Board approve the job description and a salary range of$48,000 to $58,000 per year for the position of GIS Coordinator and authorize the general manager to recruit for the position following normal District policy. ROLL CALL: all Directors, aye. SO MOVED. TRUCKEE FALLS GOLF COURSE IRRIGATION WATER PIPELINE PROJECT It was noted that the CEQA portion of this project was performed by Sauers Engineering. They have completed the proposed negative declaration and environmental initial study for the proj- ect. These documents now need to be circulated to responsible and interested agencies and made available for public review. The District also needs to schedule a public hearing to receive comments. Filing the documents with the County Clerk and State Clearinghouse will trigger a 30 day review period. Director Jones moved, and Director Maass seconded, that the Board take the following action: file the proposed negative declaration and environmental initial study with the office of the Ne- vada County Clerk; authorize circulation of the proposed negative declaration and environ- mental initial study with responsible and interested agencies and with the State Clearinghouse; authorize staff to publish a notice of public review period and public hearing on the proposed 3/15/00 Page 2 negative declaration; authorize staff to schedule a public hearing for the proposed negative declaration at the April 19, 2000 meeting. ROLL CALL: all Directors, aye. SO MOVED. The Board previously approved installation of an irrigation water pipeline to the Truckee Falls Golf Course. The project will supply irrigation water from the Donner Creek well to the golf course. Final funding for the project will be from the owners of the golf course either in money or land. It is important that it be completed before the high water demand summer usage season. Plans, specifications and contract documents are complete. There was some discussion and the Board asked that the engineer provide an estimate of the project cost. Director Aguera moved, and Director Jones seconded, that the matter be postponed until the District has a formal, signed development agreement with the owner of the golf course. ROLL CALL: all Directors, aye. SO MOVED. DISCUSSION OF CALTRANS PLAN TO REPLACE THE BRIDGE OVER 1-80 AT DONNER LAKE CalTrans is going to replace the Donner Pass Road overcrossing of 1-80 at the Donner Park exit. The bridge replacement is scheduled for the summer of 2001. Additionally, CalTrans will widen westbound 1-80 with the addition of a truck lane. The truck lane addition is scheduled for 2004. The addition of the westbound truck lane will impact the District's 18" pipeline crossing under I- 80 near Richards Drive. CalTrans has notified the District that the water main crossing must be relocated and should be placed in the new bridge. Staff is currently working with CalTrans on the relocation design. The relocation of the water main has an estimated cost of $250,000. this project will be re- viewed and alternatives evaluated. Staff will bring the project back to the Board as it progresses. If it is determined that the water main must be relocated and that the District is responsible for the cost, then a request for funding will be included in the 2001 budget. Records will be re- searched to determine who has superior rights. REVIEW OF THE DISTRICT'S STRATEGIC PLAN Mr. Holzmeister reviewed with the Board the District's strategic issues. They are as follows: 1. District service expansion a) Expand service boundaries of water and electric b) Provide new services—fiber backbone and telecommunications c) Reconsider organization d) Plan to develop new property e) Update water and electric master plans 2. Political relationships 3/15/00 Page 3 a) Develop cooperative, helpful relationship with neighbors—small water and SPPCo b) Promote local governance study publicity 3. Financial a) Review rate structure— make discount permanent b) Reconsider fee structure—assure it is justified c) Reach multi-year contract with union 4. Technology a) Automate electric distribution system b) Make TDPUD state-of-the-art in all aspects c) Bring meter function in-house d) Run all departments efficiently and effectively e) Pump station energy management Mr. Holzmeister also presented the Board with a draft agreement in principle between the Dis- trict and Placer County Water Agency regarding water service in Martis Valley. REVIEW OF MONTHLY STAFF REPORTS Staff reports were presented to the Board. There were no questions. CLOSED SESSION Conference with labor negotiator — agency negotiator: Peter Holzmeister. Unrepresented employees: all management and exempt staff Conference with labor negotiator — agency negotiator: Peter Holzmeister. Employee or- ganization: Local 1245 of the International Brotherhood of Electrical Workers Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases; TDPUD vs. USA Media and USA Media vs. TDPUD The Board adjourned to closed session at 10:25 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 11:15 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT 3/15/00 Page 4 There being no further business before the Board, the meeting was adjourned at 11:16 PM. TRUCKEE DONNE UBLIC UTILI DISTRICT --(�q k. Ro emig, F91re ent Prepared b Susan M. raig, Deputy District Clerk smc 3/15/00 Page 5