The URL can be used to link to this page

Home My WebLink About2002-03-20 Min - Board REGULAR MEETING March 20, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Barbara Cahill, Mary Chapman, Alan Harry, Steve Hollabaugh, Peter Holzmeister, Neil Kauffman, Mark Thomas, Kathy Neus and Jim Wilson. CONSULTANTS PRESENT: Keith Knibb, Steve Gross and Andy Morris OTHERS PRESENT: Frank and Juanita Schneider, Glenn Curtis, Lin Zucconi PUBLIC INPUT: There was no public input. Consideration of a presentation from East West partners regarding a possible Community Facilities District for Old Greenwood and Gray Station developments. Representatives were not present from East West partners. There was a brief discussion of Mello-Roos Districts and then the General Manager was asked to schedule a workshop on Mello-Roos Community Facility District processes to allow the Board to better understand the issue. No other action was taken. Consideration of whether the District's plan to offer broadband services should be placed on a future election ballot for a vote by District registered voters. A brief discussion was held during which Directors expressed comments in favor and opposed to placing the Broadband issue on a future election ballot. No action was taken. Donner Lake water system a) Consideration of a proposal from Muni-Financial to conduct an audit of the formation of the Donner Lake Assessment District 00-1. b) Consideration of a policy regarding combining parcels and the impact on assessments. c) Consideration of a policy regarding open space/common area parcels. d) Consideration of amending and/or rescinding certain assessments established by the formation of the Donner lake Assessment District 00-1. This item not ready for Board action at this time. No action was taken. Consideration of a draft policy regarding water pipeline material standards. Mr. Taylor clarified and expanded on the information presented on March 6, 2002 by the indus- try representatives for Ductile Iron Pipe and PVC. He covered strength requirements, opera- tional cost savings, fitting interchangeability, and repair costs. Mr. Taylor recommended that the 1 following criteria be used in determining whether ductile iron or PVC pipe should be specified in our future jobs: aggressive soil conditions and irrigated areas would dictate PVC; contaminated soils, high pressure lines and shallow burial would dictate Ductile Iron Pipe. In other projects cost would determine whether ductile Iron or PVC is used. Director Sutton asked the word "should" in the guidelines be replaced with "shall'. The Board agreed to modify the water pipe- line material standards. Director Hemig made a motion and Director Maass seconded that the Board adopt a policy ap- proving the use of Plastic pipe (PVC) for water mains in the District per the guidelines. All Direc- tors voted aye by voice vote. SO MOVED. Consideration of a short-term finance plan for the District. Mr. Holzmeister explained there is a timing issue between income and expenses. Mary Chap- man presented numerous reports: twelve month cash flow budget projection, Donner Lake as- sessment summary, Donner Lake expenditures to date, investment status, Glenshire Water System fund status and General Fund summary. The Board may be required in the future to take action to smooth out cash flow by authorizing fund transfers and approving debt docu- ments. No action was taken. Consideration of authorizing a transfer of funds from the Martis Woods Estates and Ponderosa Ranchos Prepaid Connection Fees restricted funds to the Water General Fund for new services installed. Director Maass Moved and Director Aguera seconded that the Board authorize a transfer of $5,760.00 from the Prepaid Connection Fees restricted fund to the water department general fund to reimburse the fund for the installation of eight water services in Martis Woods Estates and Ponderosa Ranchos during 2000 and 2001. All Directors voted aye by voice vote. SO MOVED. Consideration of restructuring the power purchase contract. No presentation at this time and no action taken. Consideration of the role of the Board and District staff and the delegation of authority to District staff, possible action. A discussion was held regarding the delegations that the Board has made to the General Man- ager through the Strategic Plan, the General Manager job description, and District Code Section 2.40. There was consensus that staff is expected to take initiative regarding issues and bring matters to the Board for consideration and action. Staff was asked to keep the Board informed on the issues that are under evaluation and to use workshops to prepare the Board for issues that will be submitted for consideration. Consideration of minutes of October 5, 2001 Director Sutton moved, and Director Hemig seconded, that the Board approve the minutes of October 5 as presented. All Directors, aye, by voice vote. SO MOVED. Consideration of minutes of February 6, 2002 2 Director Aguera moved, and Director Hemig seconded, that the Board approve the minutes of February 6 as presented. All Directors, aye, by voice vote. SO MOVED. Consideration of minutes of February 6, 2002, special meeting Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of February 6, special meeting, as presented. All Directors, aye, by voice vote. SO MOVED. Consideration of minutes of February 20, 2002 Director Aguera moved, and Director Hemig seconded, that the Board approve the minutes of February 20 as presented. All Directors, aye, by voice vote. SO MOVED. Consideration of minutes of March 6, 2002 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of March 6 as presented. All Directors, aye, by voice vote. SO MOVED. Treasurer's report: January 2002 a) Approval of the monthly report: Director Aguera moved, and Director Hemig sec- onded, that the Board approve the January report. ROLL CALL: All Directors, aye. SO MOVED. b) Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve January disbursements report. ROLL CALL: Sutton, no; all other Direc- tors aye. SO MOVED. Treasurer's report: February 2002 a) Approval of the monthly report: Director Aguera moved, and Director Hemig sec- onded, that the Board approve February report. ROLL CALL: All other aye. SO MOVED. b) Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve January disbursements report. ROLL CALL: Sutton, no; all other Direc- tors aye. SO MOVED. Monthly Reports: The monthly staff reports were reviewed. No action was taken. Closed Session Conference with legal counsel -existing litigation pursuant to Government Code Section 54956.9 (a), two cases: TDPUD vs. USA Media and USA Media vs. TDPUD Conference with legal counsel - potential litigation pursuant to Government Code Section 54956.9 (c), one case The Board went into closed session at 9:10 PM Return to open session The Board returned to open session at 9:31 PM. There was no reportable action. ADJOURNMENT 3 There being no further business before the Board, the meeting was adjourned at 9:32 PM TR E DON ER UBLIC UTILITY DISTRICT 't Nelson Van Gund, Pr sident Prepared by /J 0,�O Cu,, �C LA Barbara Cahill, Executive Secretary a 4