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Home My WebLink About2003-04-01 Min - Board n SPECIAL MEETING Apri 11, 2003 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only min- utes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson Van- Gundy were present. EMPLOYEES PRESENT: Ed Taylor, Mary Chapman, Neil Kaufman, Steve Hollabaugh, Ian Fitz- patrick, Peter Holzmeister, Jim Wilson, Joe Horvath and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Rick McConn, Debbie Black, Frank and Juanita Schneider, Rene Shadforth and one other member of the public. PUBLIC INPUT Mr. Holzmeister distributed to the Board an email he received from Emilie Kashtan. Ms. Kashtan is asking the TDPUD Board to write a letter to the Town of Truckee to deal with the air and road con- taminants carrying drainage into Donner Lake. There was no action taken ACTION ITEMS REPORT ON FINANCING OF TERMINATION OF THE IDACORP ENERGY CONTRACT Mr. Holzmeister summarized the actions leading up to the termination of the IDACORP Energy con- tract. The COP issue was successful; the final "all in interest rate" of the bond was 5.25%. Payment has been made to IDACORP Energy. All of the District's obligations under the IDACORP contract are now satisfied. REPORT ON AIRPORT WELL, POSSIBLE CONSIDERATION OF A RESOLUTION DECLARING AN EMERGENCY AND AUTHORIZING DISPENSING WITH BIDDING Director Maass moved and Director Aguera seconded, a motion to adopt a resolution finding an emergency situation at the Airport Well and directing that competitive bidding be dispensed with in connection with the District's replacement of the well pump shaft and the purchase of a smaller diameter well pump. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF MEMBERSHIP IN THE WORKFORCE HOUSING ASSOCIATION OF TRUCKEE TAHOE Director Maass moved and Director Aguera seconded, a motion to authorize payment of membership dues in the amount of$200.00 and participation in the local organization Workforce Housing Associa- tion of Truckee Tahoe (WHATT). ROLL CALL: All Directors, aye. SO MOVED. 1 CONSIDERATION OF A RESOLUTION INITIATING AN APPLICATION AT NEVADA LOCAL AGENCY FORMATION COMMISSION FOR ANNEXATION OF A PARCEL FOR WATER SERVICE. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution asking the Nevada County LAFCo to initiate annexation proceedings for the annexation of Placer county APN 080-270-005 for Coyote Run Planned Development. This resolution acknowledges District review of the Placer County environmental review of the proposed project and concurrence with the finding as related to provision of water service. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A COMMUNITY FACILITIES DISTRICT STUDY FUNDING AND REIM- BURSEMENT AGREEMENT BETWEEN THE DISTRICT AND TRUCKEE LAND, LLC. Attorney Gross of Porter Simon excused himself from the dais and moved to a seat in the audience because the law firm works with East/West partners. Director Maass added that his home borders this development. He does not feel it presents a conflict and did not excuse himself. Director Maass moved and Director Van Gundy seconded, a motion to approve the Community Facili- ties District Study Funding and Reimbursement Agreement prepared by Attorney John Murphy. The agreement provides that East West Partners deposit $20,000 for District use in conducting this study, and as the $20,000 is drawn down, the District is allowed to bill East West Partners to replenish it. ROLL CALL: Director Sutton, no (feels this is contrary to her policy to use a CFD for a private / exclu- sive development); All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION ESTABLISHING A POLICY GOVERNING CUSTOMER REQUESTS FOR DISCONNECT FROM THE DISTRICT WATER SYSTEM Director Maass moved and Director Aguera seconded, a motion to adopt the resolution establishing a policy governing customer requests for disconnect from the District water system. ROLL CALL: Director Sutton, no (wants a minimum fee to disconnect service); All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON THE POE HYDROELECTRIC PROJECT, POSSIBLE ACTION Director Maass moved and Director Aguera seconded, a motion to approve the Member Agreement (Second Phase)for Financing and Planning and Development Activities of Hydroelectric Project Number Two, The Poe Hydroelectric Project. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AUTHORIZING THE TRANSFER OF FUNDS FROM THE MARTISWOODS ESTATES/ PONDEROSA RANCHOS PRE-PAID CONNECTION FEE FUND FOR CONNECTIONS MADE DURING 2001 AND 2002 Director Aguera moved and Director Maass seconded, a motion to authorize staff to transfer $2,970.00 from the Prepaid Connection Fees restricted fund to the water department general fund to reimburse the fund for the installation of three water services in Martiswoods Estates and Ponderosa Ranchos during 2002. ROLL CALL: All Directors, aye. SO MOVED. 2 The Board adjourned for a 10 minute recess. When the meeting reconvened, the Board went into closed session. CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR—AGENCY NEGOTIATOR: PETER HOLZMEISTER. EMPLOYEE ORGANIZATION: LOCAL 1245 OF THE INTERNATIONAL BROTHERHOOD OF ELECTRIC WORKERS CONFERENCE WITH LABOR NEGOTIATOR—AGENCY NEGOTIATOR: PETER HOLZMEISTER. UNREPRESENTED EMPLOYEES: ALL MANAGEMENT AND EXEMPT STAFF. RETURN TO OPEN SESSION No reportable information. CONSIDERATION OF APPROVING A REVISED MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND INTERNATIONAL BROTHERHOOD OF ELECTRIC WORKERS, LOCAL 1245 Director Maass moved and Director Aguera seconded, a motion to approve the new three-year Memorandum of Understanding between the District and its employee union, the International Broth- erhood of Electric Workers Local 1245 (IBEW) ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AMENDING THE MANAGEMENT AND PROFESSIONAL EMPLOYEE SAL- ARY SCALE AND OTHER MATTERS RELATED TO THE EMPLOYMENT OF MANAGEMENT AND PROFESSIONAL EMPLOYEES Director Van Gundy moved and Director Aguera seconded, a motion to adopt the amended salary scale for management and exempt employees effecting a 3% increase, retroactive to January 1, 2003 ROLL CALL: All Directors, aye. SO MOVED. Director Maass moved and Director Aguera seconded, a motion to schedule a public hearing on April 16, 2003 to consider the salary of the General Manager and that a closed session be scheduled to conduct a review the performance of the General Manager. ROLL CALL: All Directors, aye. SO MOVED. ROUTINE BUSINESS CONSIDERATION OF THE MINUTES OF MARCH 5, 2003. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of March 5, 2003, regular meeting after a change to the section Approving Power Contract: "Attorney Gross said the staff is not required to disclose the proposals publicly. If a Director wants to access this information, a confidentiality agreement must be signed." ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF MARCH 12, 2003, SPECIAL MEETING. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of March 12, 2003, special meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. 3 CONSIDERATION OF THE MINUTES OF MARCH 12, 2003, SPECIAL, CLOSED SESSION. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of March 12, 2003, special meeting-closed session. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF MARCH 19, 2003. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of March 19, 2003, regular meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Aguera moved, and Director Van Gundy seconded, that the Board approve the month ended February 28, 2003. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Aguera moved, and Director Van Gundy seconded, that the Board approve February 2003 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:37 PM. TRUCKEE,7NNE7X UTILI ISTRICT J. Ro H ig, P.r�sident Prepared by ' Barbara Cahill, Deputy District Clerk bhc 4