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Home My WebLink About2003-04-16 Min - Board REGULAR MEETING April 16, 2003 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:07 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, were present. Directors Patricia Sutton and Nelson VanGundy absent. EMPLOYEES PRESENT: Mary Chapman, Peter Holzmeister, Tammi Hoedeman, Scott Terrell, Alan Harry, Joe Aguera, Kathy Neus, Ed Taylor and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Rick Kaufman, Lawrence Lewis, Robb Hubbard, Katrina Paz and Pettit Gilwee OTHERS PRESENT: Juanita and Frank Schneider, Rene Shadforth, George Blanz, Jody Sweet and 3 other members of the public. PUBLIC INPUT There was no public input. PUBLIC HEARINGS —At 7:00 PM or as soon thereafter as possible, two public hearings will be held for the purpose of receiving written and or oral comments from members of the public regarding the Board's intent to: ADOPT AN ORDINANCE AMENDING THE DISTRICT'S CONFLICT OF INTEREST CODE There was no public input. The hearing was closed at 7:09 PM. ADOPT AN ORDINANCE AMENDING THE SALARY SCALE FOR THE POSITION OF GENERAL MANAGER AND PLACING THE GENERAL MANAGER'S SALARY WITHIN THAT SCALE. There was no public input. The hearing was closed at 7:10 PM. ACTION ITEMS CONSIDERATION OF AN ORDINANCE AMENDING THE DISTRICT'S CONFLICT OF INTEREST CODE Director Maass moved and Director Aguera seconded, a motion to adopt the ordinance amending the District's Conflict of Interest Code. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. CONSIDERATION OF AN ORDINANCE AMENDING THE SALARY SCALE FOR THE POSITION OF GENERAL MANAGER AND PLACING THE GENERAL MANAGER'S SALARY WITHIN THAT SCALE Action of this agenda item moved to after closed session. 1 CONSIDERATION OF RENEWING THE DISTRICT'S PROPERTY AND LIABILITY INSURANCE POLICIES Mr. Hubbard of Marsh Risk Management Services gave a brief explanation of the liability insurance package and some of the areas for cost savings. He will continue to try to access a better quote with options on the liability insurance. Director Maass moved and Director Aguera seconded, a motion to renew the District's 2003-2004 property and liability insurance as proposed by Marsh Risk Management Services, with a premium of $379,997 for the basic insurance package. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. POSSIBLE FORMATION OF A COMMUNITY FACILITIES DISTRICT— CONSIDERATION OF A PROPOSAL FROM FIELDMAN, ROLAPP &ASSOCIATES TO PERFORM FINANCIAL ADVISOR Director Aguera moved and Director Maass seconded, a motion to accept a Professional Services Agreement of Fieldman, Rolapp & Associates to prepare an evaluation of possible formation of a Mello- Roos Community Facilities District, for an approximate cost of$10,000.00. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors,aye. SO MOVED. BROADBAND BUSINESS PLANNING — CONSIDERATION OF A DRAFT FRANCHISE WITH THE TOWN OF TRUCKEE Director Maass moved and Director Aguera seconded, a motion to approve the Cable System Franchise Agreement between the District and the Town of Truckee, and direct Telecommunications Director Alan Harry to submit the Agreement to the Town of Truckee for Town Council review and approval, and Nevada County LAFCo. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. BROADBAND BUSINESS PLANNING — CONSIDERATION OF A PROPOSAL FROM STRADDLING YOCCA CARLSON & RAUTH TO PERFORM BOND COUNSEL SERVICES. Director Maass moved and Director Aguera seconded, a motion to authorize the District Manager to enter into an Engagement Agreement with Stradling Yocca Carlson & Rauth for Bond Counsel services in the amount of$60,000 and an additional fee of$17,500 for the preparation of the official statement relating to the sale of the COP's. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION DECLARING THREE DISTRICT-OWNED PARCELS IN GLENSHIRE AS SURPLUS AND AUTHORIZING STAFF TO OFFER THEM FOR SALE OR LEASE TO PUBLIC AGENCIES AS REQUIRED BY LAW. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution to declare three parcels in Glenshire as surplus and authorize the General Manager to offer the surplus District-owned land for sale following the process set forth in law. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. 2 a WATER CONSERVATION —CONSIDERATION OF A PROPOSAL FROM PETTIT GILWEE ASSO- CIATED TO PERFORM SERVICES RELATED TO DEVELOPMENT OF A PUBLIC INFORMATION PROGRAM. Director Aguera moved and Director Maass seconded, a motion to approve the proposal from Pettit Gilwee Public Relations to prepare an outreach campaign for the TDPUD Landscape Water Conservation Program for the months of May and June at a fee of$3,750 per month, with the option to continue the campaign for the months of July and August. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION AMENDING THE DISTRICT'S POLICY RELATED TO ISSUING CONTRACTS FOR THE PURCHASE OF WHOLESALE POWER. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution amending Chapter 3.06 ,Purchased Power, of the District Code of Policies establishing procedures for contracts regarding the purchase of wholesale power. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED FOR THE PURCHASE OF WIRE AND CABLE, POSSIBLE AWARD OF A CONTRACT Director Maass moved and Director Aguera seconded, a motion to approve the Schedules for the purchase of wire and cable for the District's electric system, using the vendor Western States. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO MAKING REPAIRS TO THE AIRPORT WELL Director Maass moved and Director Aguera seconded, a motion to continue the emergency action related to repair of the Airport Well. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON THE STATUS OF LITIGATION: TDPUD V. USA MEDIA AND USA MEDIA V TDPUD Attorney Gross gave a summary of the activities that resulted in the USA Media lawsuit and the steps over the last three years that lead up to the Joint Stipulation of Dismissal on April 10, 2003. ROUTINE ITEMS MONTHLY STAFF REPORTS No action taken. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957 (E): GENERAL MANAGER RETURN TO OPEN SESSION 3 CONSIDERATION OF AN ORDINANCE AMENDING THE SALARY SCALE FOR THE POSITION OF GENERAL MANAGER AND PLACING THE GENERAL MANAGER'S SALARY WITHIN THAT SCALE Director Maass moved and Director Hemig seconded, that the Board adopt an ordinance setting the salary of the General Manager at step five of the approved salary scale effective January 1, 2003. ROLL CALL: Directors Sutton and Van Gundy absent; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:00 PM. TRUCKEE DON R PUBLIC UTI ITY DISTRICT J. o Hemig, President Prepared by .; !0(1,09(i Barbara C#11, Deputy District Clerk bhc 4