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Home My WebLink About2002-04-17 Min - Board REGULAR MEETING April 17, 2002 In accordance with District Code Secotded onsaudiothe ta esDP JD whi h a e minutes preserve minutes. er etu- minutes. All Board meetin s are rec Party2M upon their request. ally and made available for listening to any interested The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Van Gundy ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton and Nelson VanGundy were present. Director Ron Hemig was absent. EMPLOYEES PRESENT: Mary Chapman, Tami Hoedeman, Jim Wilson, Mark Thomas, Ed Taylor, Neil Kauffman, Kathy Neus and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Bob Brian OTHERS PRESENT: Jody Sweet, Roger Terneuzen, Frank Schneider and Juanita Schneider PUBLIC INPUT There was no public input. Discussion of proposed services to be offered and possible pricing schedule for the broadband business unit Mr. Harry gave a presentation of the types of services that a broadband communications system is capable of transmitting and their related costs to the user. He explained the steps that will be taken from the redesign to launching the services. No action taken. Consideration of renewing the District's property and liability insurance policies Bob Brian, Aon Risk Services representative, explained various factors that affect insurance premiums such as an increase in property values, number of vehicles or number of customers, and the standard insurance company rate increases. Mr. Brian said the number of carriers available for public entity insurance is limited, plus rates differ for various types of businesses. Ms. Chapman asked the Board adding e Employment Practices ability Insurance coverage to the package. The Board declined to incorporate this into the current polcy. Director Maass moved and Director Aguera seconded, a motion to renew the District's 2002- 2003 property and liability insurance as proposed by Aon Risk Services, with a premium of $354,634 for the basic insurance package, excluding the Employment Practices Liability. ROLL CALL: Director Hemig absent; all other Directors, aye. SO MOVED. Consideration of a policy regarding the use of funds generated through the sale of surplus land. Mr. Holzmeister reported he had drafted a policy for the Board to establish a Surplus Land Trust Fund. The Board expressed department sells an asset and lends money to another department The policy should state that 1 once a department sells an asset, proceeds will go into their own restricted fund. Once another to this department expresses interest in a loan, the standard policy on lendingwould be applied interdepartmental loan. The Directors made the following wording changes to the resolution: 1. In section 8.03.010 after after Surplus Land Trust Fund ins needs, add gthe second s 2. In section 8.03.02 entence, add "to the Department who owns the asset" No action taken. A revised resolution to be placed on a future agenda. Consideration of authorizing staff to give statutory notice that certain District-owned land is available for purchase. Director Maass moved and Director Aguera land on Hansel to the followiseconded, a motion to ng pub the c agencies: General Manager to offer the surplus District Town of Truckee, Truckee Donner Recreation & Park District, State Resources Agency and Tahoe Truckee Unified School District. ROLL CALL: Director Hemig absent; all other Directors, aye. SO MOVED. Consideration of approving loan documents related to the funding of the various water system capital construction projects and vehicles. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution to approve the agreement to acquire equipment for the acquisition and financing of five vehicles in the amount of$144,579.51 for 5 years at 5.42%, to authorize the Board President and the District Clerk to execute lease documents after approval of edocuments ce y l egal gates for counsel, and and to authorize the General Manager to sign draw requestsacceptance individual payment schedule #8 to the Master Municipal Lease and Option Agreement number 909 for the purchase of five vehicles. ROLL CALL: Director Hemig absent; all other Directors, aye. SO MOVED. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution to north east approve the agreement to finance the construction of a new water supply l portion of the District in the amount of$1,500,000 for 15 years at 5.98%, to authorize the Board President and the District Clerk to execute lease documents after approval of the documents by legal counsel, and to authorize the General Manager to sign draw requests and acceptance certificates for the Municipal Project Lease and Option Agreement#1550 for the construction of a new water supply in the north east portion of the District. ROLL CALL: Director Hemig absent; Director Sutton, no; all other Directors, aye. SO MOVED. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution to approve the agreement to finance the construction of a new water storage tank in the amount of $1,000,000 for 15 years at 5.98%, to authorize the Board President and the District Clerk to execute lease documents after approval of the documents by legal counsel, and to authorize the General Manager to sign draw requests and acceptance certificates for the Municipal Project Lease and Option Agreement#1551 for the construction of a new water storage tank. ROLL CALL: Director Hemig absent; Director Sutton, no; all other Directors, aye. SO MOVED. Director Maass moved and Director Aguera seconded, a motion to adopt a resolution to approve the agreement to finance the construction of a new water transmission main, two pump stations and the upgrading of the Glenshire Drive well in the amount of$1,740,000 for 15 years 2 istrict Clerk exece lease the at 5.98%, to authorize the Board President andel anDd to authorize the General Manager to sign after approval of the documents by legal counsel, ption draw requests and acceptance ce tionaof a tesnew water transmission ma nS two pur the Municipal Project Leae andOmp stations and Agreement#1552 for the constr` the upgrading of the Glenshire Drive well. ROLL CALL: Director Hemig absent; all other Directors, aye. SO MOVED. Consideration of bids received and possible award of a contract for the Tahoe Donner Pipeline Replacement- 2002 project Director Maass moved and Director Aguera as mod f ed by two Addenda prior to thseconded, a motion to award te e TAHOE PIPELINE REPLACEMENT 2002 project, Opening, to S&R Snow Removal and Excavation in the amount of$597,648.45. ROLL CALL: Director Hemig absent; all other Directors, aye. SO MOVED. Consideration of approving resolutions requesting Nevada and Placer Counties to conduct the District's November election Director Aguera moved and Director Maass seconded, a motion to adopt a resolution calling for the election of Directors for Truckee Donner Public Utility District be consolidated with the general election to be conducted by Nevada County on November 5, 2002. ROLL CALL: Director Hemig absent; Director Sutton, no; all other Directors, aye. SO MOVED. Director Aguera moved and Director Maass seconded, a motion to adopt a resolution declaring an Election to be Held in its Jurisdiction; Requesting the Board of Supervisors of Placer county to consolidate this election with any other election conducted; and requesting election services by the County Clerk on November 5, 2002. ROLL CALL: Director Hemig absent; Director Sutton, no; all other Directors, aye. SO MOVED. Consideration of amending District policy to authorize and set conditions for Superintendents, Utility Managers and District Engineers to sign purchase orders and invoices. Place on future agenda. WORKSHOP ITEM Status report on Water Master Plan Mr. Taylor stated the report covers the items that impact the District such as population and usage, what to expect in the future and projections of the Master Plan. Mr. Kauffman presented graphs that displayed historic and projected population, historic water demand, District and developer projects completed during 2000 and 2001, rojtf incr leas i water demand, projected potable water demand versus proposed supplycapacity 2020, and recommended water supply improvements. He emphasized the graphs do not include information from Donner Lake or Glenshire area. Projections made in the Master Plan are on target. The District may be able to defer new construction for a year or two, but projects still need la be completed to meet State law declares the District s should have excessrict has been barely capacity.. up in the last ten years, where as 3 Director Maass asked if extra supply is brought on line, would this induce growth. Mr. Taylor stated it would not. Mr. Taylor said this presention e Town of Trucrates kee shupdrat updating Geneons are aa'IdPlan and the time tables for new source are accurate. Th this summer, so the District's Master Plan will need to be revised in two to three years. This revision would also include Donner Lake and Glenshire area. ROUTINE ITEMS Consideration of minutes of October 17, 2001 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of October 17, 2001 as presented. All Directors aye, by voice vote. SO MOVED. Consideration of minutes of December 28, 2001 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of December 28, 2001 as presented. All Directors aye, by voice vote. SO MOVED. CLOSED SESSION 15. Conference with legal counsel USA existing Media litigation d USA Media vs. TDPUD Government Code Section 54956.9 (a), two cases: TDPUD vs. 16. Conference with legal counsel - potential litigation pursuant to Government Code Section 54956.9 (c), one case No action taken ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:30 PM. TRUC D NER P BL UTILITY DISTRICT Nelson Van Gundy, Preside Prepared by &Exeec-ut�iveSecretary Barbara Cahn , bhc 4