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HomeMy WebLinkAbout2004-04-28 Min - Board SPECIAL MEETING April 28, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by Vice President VanGundy. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton and Nelson VanGundy were present. Director James Maass was absent. EMPLOYEES PRESENT: Steve Hollabaugh, Scott Terrell, Mary Chapman, Neil Kaufman, Ed Taylor, Peter Holzmeister and Sara Orme-Johnson CONSULTANTS PRESENT: Steve Gross and Mr. Hubbard OTHERS PRESENT: Frank and Juanita Schneider, Emilie Kashtan and Charles White PUBLIC INPUT There was no public input. CONSIDERATION OF RENEWING THE DISTRICT'S GENERAL LIABILITY AND PROPERTY INSURANCE PACKAGE. Mr. Hubbard of Marsh Risk Management Services gave a brief explanation of the general liability and property insurance package. Director Sutton wanted the minutes to note she asked Mr. Hubbard about the legality of an insurance agency to insure an employee negli- gence. Mr. Marsh responded the insurance does cover employee negligence. Director Sutton also wanted the minutes to note the differences in pricing versus coverage- to which Mr. Hub- bard said there is no difference in coverage between last year and this year. Director Hemig moved and Director Aguera seconded, a motion to renew the District's 2004- 2005 property and liability insurance as proposed by Marsh Risk Management Services, with a premium of$414,723 for the basic insurance package. ROLL CALL: Directors Maass absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR CONSTRUCTION OF THE 2004 PIPELINE REPLACEMENT PROJECT. Director Hemig moved and Director Aguera seconded, a motion to award the District Pipeline Replacement—2004 Project, as modified by one Addendum prior to the Bid Opening, to Suter Construction, in the amount of $449,982.00. Funding source will be temporarily borrowed from the Land Surplus Trust Fund with the provision to be paid back monthly in full by the end of 2004 from the budgeted source of water rates. ROLL CALL: Directors Maass absent; Director Sutton, no (lack of control by District in what contractor uses in regards to ductile iron pipe versus other pipe); All other Directors, aye. SO MOVED. 1 April 28, 2004 CONSIDERATION OF APPROVING PLANS SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR THE FOLLOWING PROJECTS: A) Northside Transmission Pipeline Project Director Van Gundy moved and Director Hemig seconded, a motion to approve the plans and specifications for the Northside Transmission Pipeline Project; and authorize staff to begin advertising for bids with a bid opening date of May 27, 2004. ROLL CALL: Director Maass, absent; Director Sutton, abstain (problem with the District esti- mating a source to serve a certain area and then deciding it is of global use); All other Direc- tors, aye. SO MOVED. B) Donner Lake Water System Services, Schedules A and B Director Hemig moved and Director Aguera seconded, a motion to approve the plans and specifications for the Donner Lake Water System Services, Schedules A and B; and authorize staff to begin advertising for bids with a bid opening date of May 27, 2004. ROLL CALL: Director Maass, absent; All other Directors, aye. SO MOVED. WORKSHOP ITEMS DISCUSSION OF THE STATE REVOLVING FUND CONTRACT FOR FINANCING OF THE DONNER LAKE WATER SYSTEM REHABILITATION PROJECT. Mr. Peter Holzmeister went over current information and status of the State Revolving Fund Loan: • The District now has the SRF contract and the board president is about to sign the document. The contract details are that of a standard loan. Security is based on the revenue from the assessment district. The interest rate is 2.34%; term is 20 years; principle and interest payments are locked in • A federal and state sponsored loan program requires the District to comply with a number of rules and regulations. The District must make all commitments regarding employment practices, employee rights, nondiscrimination, drug free workplace, etc. The District currently has a drug policy in regards to truck drivers and random testing. But must enact a new drug-free work policy where the District must do education on drug use. • The payment request process has begun so the District can be reimbursed. DISCUSSION OF THE STATUS OF FINANCING FOR CONSTRUCTION OF THE BROADBAND SYSTEM Mr. Holzmeister discussed components related to financing of the Broadband system: • Draft Financing Certificate of Participation documents: • Draft Risk Mitigation Plan (for LAFCo) • Financing team members • Implementing the broadband positions required • Schedule: Financing, bidding, LAFCo, construction and involvement of district staff • Agreements with Aggregate Networks: extension of original agreement and new Fi- nancial Analysis agreement 2 April 28, 2004 DISCUSSION OF THE STATUS OF ARSENIC RULE AND POSSIBLE IMPLICATIONS FOR THE DISTRICT Mr. Ed Taylor gave a quick overview of the District arsenic situation — stating that the current federal limit for arsenic is still 50ppb. The new limit of 10ppb comes into play January 2006. He distributed a summary of the District arsenic levels per well. Mr. Taylor would like to bring a proposal back to the board for a pilot treatment plant study on the Northside Well (38ppb) to check out different technologies that would remove arsenic. STAFF REPORTS No action taken. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:35 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT C' Jaros A. Maass, President Prepared by C � Barbara Cahill, Deputy District Clerk bhc 3 April 28, 2004