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Home My WebLink About2002-04-03 Min - Board REGULAR MEETING April 3, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Mary Chapman, Ed Taylor, Neil Kauffman, Kathy Neus, Mark Tho- mas, Steve Hollabaugh, Alan Harry, Peter Holzmeister CONSULTANTS PRESENT: Keith Knibb, Steve Gross OTHERS PRESENT: Joe Burns, Frank and Juanita Schneider, Glen Curtis, Lin Zucconi PUBLIC INPUT Juanita Schneider thanked the District staff for all their hard work and commitment. Donner Lake water system: Consideration of a proposal from Muni-Financial to conduct an audit of the Assessment District formation Mary Chapman presented the Muni-Financial proposal to conduct a Formation Audit, an Engineering Audit and develop an Equalization Fee. The final equalization phase will help to govern and guide the District for parcels that are not currently in the assessment district. Director Hemig moved and Director Maass seconded, a motion to approve the proposal dated January 25, 2002 from Muni-Financial subject to the three phases: Formation Audit, Engineering Audit and Equalization Fee, not to exceed $21,750.00. ROLL CALL: all Directors, aye. SO MOVED. Consideration of a policy governing the exemption of parcels from assessments Mr. Holzmeister presented a draft policy and recommended that the Board adopt Option Two, stating that it provides plenty of protection for the District and makes it difficult to unrestrict a parcel. On November 7, 2001, the Board had adopted a policy with the instruction that an amended policy be presented in the future. Director Hemig moved and Director Sutton seconded, to adopt Option Two, providing for the exemption of common area parcels from the assessment under the Donner Lake assessment district, with an addition of "which may be permitted by another agency, and" on page two, section B 2, after uses and improvements, ROLL CALL: all Directors, aye. SO MOVED. -- Broadband business planning: Consideration of a Fiber-to-the-Home vs. Hybrid-Fiber- Coaxial system design Mr. Harry reported that he has been speaking with representatives of Alcatel, a top provider of telecommunication access equipment, DSL and fiber optic cable. He recommends the District focus on a fiber to the home infrastructure. Alcatel will redesign FSG's plan of the HFC system. Mr. Harry will revise the engineering estimate, update the Performa and put bid specs together. Director Maass moved and Director Hemig seconded, a motion to authorize Alan Harry to work with Alcatel on the redesign of the broadband system, have FSG review the redesign and provide the official PE approval, continue to work on financing the system, and prepare an updated business plan Performa. ROLL CALL: all Directors, aye. SO MOVED. Consideration of a proposal to conduct a customer survey regarding broadband services Director Maass moved and Director Hemig seconded, to table the proposal to conduct a customer survey regarding broadband services. ROLL CALL: all Directors, aye. SO MOVED. Falcon Point Pump Station CEQA process a) Adoption of the Negative Declaration b) Approval of the project for purposes of CEQA c) Authorization to file the Notice of Completion with the Nevada County Clerk and the Governor's Office of Planning and Research w d) Adoption of a DeMinimus Impact Finding and authorization to file the Department of Fish and Game certification of fee exemption with the Nevada County Clerk e) Adoption of a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment Director Hemig moved and Director Aguera seconded, to adopt the Final Negative Declaration, approve the project for purposes of CEQA, authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research, adopt the DeMinimis Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk, and adopt a finding that the draft documents as circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: all Directors, aye. SO MOVED. Consideration of approving the plans, specifications, and contract documents for the Falcon Point Pump Station and issuing a call for bids Director Aguera moved and Director Maass seconded, a motion to authorize advertising for bids for the Falcon Point Place Booster Pump Station project with a bid opening date of April 25, 2002. ROLL CALL: all Directors, aye. SO MOVED. Consideration of a resolution expressing the District's intent to purchase APN 19-220-23, the Prosser Heights well site Director Aguera moved and Director Maass seconded, a motion to adopt a resolution Declaring the District's intention to Purchase a Tax-Defaulted Parcel, APN 19-220-23, of Real Property from the County of Nevada and approve submission of the necessary documents for acquisition of the parcel on land on which sits the Prosser Heights well, subject to clean up the right-of-way to peripheral parcels and paying escrow costs . ROLL CALL: all Directors, aye. SO MOVED. Discussion of the draft Electric System Master Plan: Mr. Horvath presented the draft Electric System Master Plan and answered questions from the Board. He stated that we need to conduct the environmental review before the plan can be adopted. He also stated that the plan serves as the basis for review of the electric facilities fee schedule, and that staff will return with a proposal regarding facilities fees in approximately two months. No action taken. Consideration of a proposal from Sauers Engineering to perform services related to the CEQA process on the draft Electric System Master Plan. Director Aguera moved and Director Maass seconded, to authorize Sauers Engineering to perform an environmental review and other CEQA related services for the Electric System Master Plan according to the proposal dated March 14, 2002 for a fixed fee of$7,000. ROLL CALL: all Directors, aye. SO MOVED. Consideration of a resolution declaring certain property as surplus and authorizing the General Manager to dispose of it in accordance with District policy �- Director Maass moved and Director Aguera seconded, a motion to declare the assets hereto attached as Exhibit "A" as surplus property, and that the General Manager is directed to dispose of said property in accordance with District policy. ROLL CALL: all Directors, aye. SO MOVED. Consideration of restructuring the power purchase contract Mr. Hollabaugh requested this item be moved to closed session. WORKSHOP ITEMS Discussion of Mello-Roos Community Facilities District process Attorney Gross excused himself from the Board meeting. He stated this item was prompted by East/West; a conflict is presented as the firm of Porter Simon has previously worked for East/West. Mr. Holzmeister made a presentation on Mello-Roos Community Facility District procedures. There was a brief discussion and no action was taken Discussion of a draft policy regarding sale of surplus land and establishing a construction financing revolving fund Mr. Holzmeister presented a draft proposal for a policy regarding the use of fu ds generated through the sale of District-owned land. Most of the surplus land belongs to the Water Department. Once land is sold, funds would remain in a special account and could be borrowed by other departments. The Board would need to pass a formal resolution allowing this type of loan. The loan would act just as if it were from a financial institution and would be reflected in our books as debt. The Board is going to consider a name for the fund- one current suggestion was "Surplus Land Trust Fund". Mr. Holzmeister was directed to put together a proposal reflecting this discussion for a future Board meeting. ROUTINE ITEMS Consideration of minutes of January 2, 2002 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of January 2, as presented. All Directors aye, by voice vote. SO MOVED. Consideration of minutes of January 16, 2002 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of January 16, as presented. All Directors aye, by voice vote. SO MOVED. Consideration of minutes of March 20, 2002 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of March 20, as presented. All Directors aye, by voice vote. SO MOVED. CLOSED SESSION 15. Conference with legal counsel - existing litigation pursuant to Government Code Section 54956.9 (a), two cases: TDPUD vs. USA Media and USA Media vs. TDPUD 16. Conference with legal counsel - potential litigation pursuant to Government Code Section 54956.9 (c), one case The Board adjourned to closed session at 9:15 PM Return to open session The Board returned to open session at 9:42 PM. No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:43 PM TRUCKEE DONNE7RFP,.,UffLIC UTILITY DISTRICT Nefs& Van Gundy, President Prepared by J!'(f(� Barbara Ca II, Executive Secretary bhc