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Home My WebLink About2000-04-05 Min - Board REGULAR MEETING April 5, 2000 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved Perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:07 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Ron Hemig, Bob Jones and James Maass were present. Directors Joe Aguera and Patricia Sutton were absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Neil Kaufman, Kathy Neus, Ed Taylor and Jim Wilson. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross. OTHERS PRESENT: Mary Davis. PUBLIC INPUT Mary Davis stated that she is very much in favor of the TDPUD going into the telecommunications business. She has written a letter to the editor of the Sierra Sun and it should appear in the April 6 edition. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR PURCHASE OF VEHICLES Funds have been set aside in the 2000 budget for purchase of three multi-purpose sport utility vehicles, one half ton regular cab, short bed pick-up truck; three four wheel drive service truck cabs and chassis; and one four wheel drive 3/4 ton pick up. The District issued a call for bids, advertised and mailed invitations to nearby auto dealers. Only two bids were received; neither was responsive as they did not include bid bonds and took exceptions to some of the specifications. Director Maass moved, and Director Jones seconded, that the Board reject the bids, direct the Support Services Manager to obtain quotes on vehicles and to negotiate for the price and delivery dates most beneficial to the District. ROLL CALL: Jones, Maass and Hemig, aye; Aguera and Sutton, absent. SO MOVED. CONSIDERATION OF APPROVAL OF PLANS, SPECIFICTIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE BROCKWAY WELL BUILDING AND RELATED APPURTENANCES Because the well driller is behind schedule, the Water Supervisor is requesting that the call for bids for construction of the Brockway Well building and related appurtenances be postponed. He will come back to the Board in August for approval. A temporary system will be in place and put on line so water is available during the peak use season. 4/5/00 Page 1 DISCUSSION OF POSSIBLE PLACEMENT OF A WATER PIPELINE ON THE DONNER PARK OVERCROSSING TO BE CONSTRUCTED BY CALTRANS; POSSIBLE DIRECTION CalTrans is planning to replace the bridge over 1-80 near Donner State Park and, within the next several years, widen 1-80 west of the bridge. This could interfere with the District's existing pipeline under 1-80 at that location. There are three possibilities. 1) Place a pipeline on the new bridge and abandon the old pipeline. This scenario is expensive, especially as CalTrans envisions constructing it. They propose constructing a ductile iron or steel welded pipeline in the bridge., which is expensive to construct and impossible to repair in the future. TDPUD staff is proposing variations on this scenario. 2) Bore under 1-80 and install a new pipeline at a new location. This could be expensive, although soils reports are somewhat encouraging. 3) The pipeline could be left where it is. CalTrans may be able to widen the interstate and extend our pipeline through the widened project. There would be a cost, but it appears it would be relatively low compared to the above alternatives. There is not enough information to make specific recommendations to the Board at this time. Staff needs more time to develop the scenarios but would like the Board to be aware that they are dealing with CalTrans on this issue. Also, staff is checking into superior rights to determine who will be responsible for paying for the extension. CONSIDERATION OF A WATER DEVELOPMENT AGREEMENT FOR THE TRUCKEE FALLS GOLF COURSE PROJECT The Board reviewed the draft development agreement for provision of water service to the Truckee Falls Golf Course. It contains certain provisions that are beyond the scope contemplated by the Board when authority to enter into development agreements was delegated to the manager, therefore, it is being submitted for review and action. What makes this agreement unique is the option to accept land in lieu of cash for fees. Mr. Holzmeister explained the provisions to the Directors. Mr. Holzmeister noted that the District needs land for storage of materials and vehicles. The standard agreement calls for the payment of fees. In the modified agreement, the developer gives the District land in lieu of fees. The agreement allows for a 60 day option to purchase. Steele will deposit $650,000 into an account which will be payable to the District if it does not exercise the purchase option. Director Hemig reported that he was working with potential buyers of adjoining property, but because he wanted to be involved in the TDPUD/Steele decision with no conflict, he stepped away from that sale. After consideration, Director Maass moved, and Director Jones seconded, that the Board approve the water development agreement with the Steele Family Partners and the memorandum of option to purchase certain real property. A "consideration" clause is to be added to the option agreement. ROLL CALL: Jones, Maass and Hemig, aye; Aguera and Sutton, absent. SO MOVED. CONSIDERATION OF APPROVAL OF PLANS, SPECIFICTIONS ANC ONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR THE CONSTRUCTION OF THE HIGHWAY 89 IRRIGATION PIPELINE PROJECT The 2000 budget includes a project to install an irrigation water pipeline to the Truckee Falls Golf Course. It will supply irrigation water from the Donner Creek Well to the golf course. 4/5/00 Page 2 Funding for the project will be from the owners of the Truckee Falls Golf Course either in money or land. It is important that the project be finished before the high water demand summer usage season. Project plans, specifications and contract documents are complete. The engineer's estimate is $260,000. A development agreement and memorandum of option with Steele for Truckee Falls has been approved. Director Maass moved, and Director Jones seconded, that the Board authorize staff to advertise for and accept bids for construction of the Truckee Falls Golf Course Pipeline project with a bid opening date of April 27, 2000. ROLL CALL: Jones, Maass and Hemig, aye; Aguera and Sutton, absent. SO MOVED. CONSIDERATION OF CASTING A BALLOT FOR SPECIAL DISTRICT REPRESENTATIVE TO THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMISSION There are four candidates for special district representative to Nevada County LAFCo: Robert Goar, Kevin McCall, David Vertin and Hank Weston. Director Maass moved, and Director Jones seconded, that the Board cast its ballot for Kevin McCall of the Truckee Donner Recreation and Park District. ROLL CALL: Jones, Maass and Hemig, aye; Aguera and Sutton, absent. SO MOVED. TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS Staff has been working with the auditors from Arthur Andersen, thus preparation of the monthly report was delayed. It will be presented to the Board at the April 19 meeting. CLOSED SESSION Conference with labor negotiator — agency negotiator: Peter Holzmeister. Non- represented employees: all management and exempt staff Conference with labor negotiator — agency negotiator: Peter Holzmeister. Employee organization: Local 1245 of the International Brotherhood of Electrical Workers Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases: TDPUD v USA Media and USA Media v TDPUD The Board adjourned to closed session at 7:38 PM. RETURN TO OPEN SESSION The Board returned to public session at 8:35 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:36 PM. TRUCKEE DONNE UBLIC UTILITY ISTRICT J. n H ig, President 4/5/00 Page 3 Prepared by Susan M. Craig, Deputy District Clerk smc 4/5/00 Page 4