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Home My WebLink About2004-04-07 Min - Board REGULAR MEETING April 7, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Ron Hemig, James Maass, Patricia Sutton and Nelson Van Gundy were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Mary Chapman, Neil Kaufman, Kathy Neus, Mark Thomas, Steve Hollabaugh, Peter Holzmeister, Alan Harry and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Keith Knibb OTHERS PRESENT: Frank and Juanita Schneider, Dennis Zirbel, Charlie White and Bob Hunt PUBLIC INPUT There was no public input. CONSENT CALENDAR The agenda item regarding the acquisition of the IVUE computer system upgrade on the consent calendar was removed and placed under the Action Item order of business. CONSIDERATION OF TRANSFERRING FUNDS FROM THE MARTISWOODS ESTATES AND PONDEROSA PALISADES PREPAID CONNECTION FEE FUND TO THE WATER GENERAL FUND. CONSIDERATION OF ADJUSTING THE ASSESSMENT FOR APN 18-351-10 UNDER THE DON- NER LAKE ASSESSMENT DISTRICT. Director Van Gundy moved and Director Hemig seconded, a motion to approve the consent calendar agenda items as presented ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. ACTION ITEMS CONSIDERATION OF APPROVING DOCUMENTS IMPLEMENTING A LEASE PURCHASE FUNDING AGREEMENT FOR THE ACQUISITION OF THE IVUE COMPUTER SYSTEM UP- GRADE. Director Van Gundy moved and Director Hemig seconded, a motion to adopt the resolution entitled Approving Agreement to Acquire Hardware and Software; authorize the board President and District Clerk to execute the loan documents after approval of the documents by legal counsel. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. 1 CONSIDERATION OF A RESOLUTION RELATING TO CONSTRUCTION OF A WATER PIPELINE ON HIGH STREET. Initially, both Directors Hemig and Sutton recused themselves. Due to the fact Director Aguera was absent, Counsel Gross stated that in order to maintain a quorum, the rule of necessity must be followed. Straws were drawn to determine which director should stay. Based on the draw of straws Director Sutton was authorized to consider this item. Director Van Gundy moved and Director Sutton seconded, a motion to adopt a resolution to enter into an agreement with five vacant parcels (APN 19-081-32, 19-081-33, 19-081-34, 19-081-20 and 19- 081-09) to jointly fund construction of a water pipeline extension in High Street; the contribution shall be 50% of the cost, not to exceed $50,000. ROLL CALL: Director Aguera, absent; Director Hemig, recused; All other Directors, aye. SO MOVED. CONSIDERATION OF AN PROPOSED NEGATIVE DECLARATION AND ENVIRONMENTAL INITIAL STUDY FOR THE WATER SYSTEM MASTER PLAN UPDATE (FILE THE PROPOSED NEGATIVE DECLARATION AND ENVIRONMENTAL INITIAL STUDY WITH THE OFFICE OF THE NEVADA COUNTY CLERK AND OFFICE OF THE PLACER COUNTY CLERK; CIRCULATE WITH RESPONSIBLE AND INTERESTED AGENCIES, AND WITH THE STATE CLEARINGHOUSE; AND AUTHORIZE PUBLICATION A NOTICE OF PUBLIC REVIEW PERIOD AND PUBLIC HEARING) Director Hemig moved and Director Van Gundy seconded, a motion to authorize staff to file the pro- posed Negative Declaration and Environmental Initial Study for the Truckee Water System Master Plan Update with the Office of the Nevada County Clerk and Office of the Placer County Clerk; au- thorize the circulation of the proposed Negative Declaration and Environmental Initial Study with re- sponsible and interested agencies and with the State Clearinghouse; authorize publication of a Notice of Public Review Period and Public Hearing on the proposed Negative Declaration; and schedule a public hearing for the proposed Negative Declaration at the regular Board Meeting on May 5, 2004. ROLL CALL: Director Aguera, absent; Director Sutton, no (premature as more discussion is needed on the Water Master Plan before this CEQA review); All other Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING THE FINAL MITIGATED NEGATIVE DECLARATION, APPROVING THE PROJECT FOR PURPOSES OF CEQA, AUTHORIZING THE FILING OF THE NOTICE OF DETERMINATION WITH THE NEVADA COUNTY CLERK, AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH, APPROVING THE MITIGATION MONITORING PLAN, AND ADOPTING A FINDING THAT THE DRAFT DOCUMENTS AS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT FOR THE FOLLOWING THREE PROJECTS: A. THE NORTHSIDE TRANSMISSION PIPELINE PROJECT Director Van Gundy moved and Director Hemig seconded, a motion to adopt the Final Mitigated Negative Declaration for the Northside Transmission Pipeline; approve the project for purposes of CEQA; authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; and adopt a finding that the draft documents as circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. 2 B. THE RICHARDS BOULEVARD PUMP STATION PROJECT Director Van Gundy moved and Director Hemig seconded, a motion to adopt the Final Mitigated Negative Declaration for the Richards Boulevard Pump Station Project; approve the project for purposes of CEQA; authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; and adopt a finding that the draft documents as circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: Director Aguera, absent; Director Sutton, no (District does not have an agreement with the Town of Truckee to use the right of way); All other Directors, aye. SO MOVED. C. THE PROSSER VILLAGE WELL AND DISCHARGE PIPELINE PROJECT Director Van Gundy moved and Director Hemig seconded, a motion to adopt the Final Mitigated Negative Declaration for the Prosser Village Well and Pipeline Project; approve the project for purposes of CEQA; authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; and adopt a finding that the draft documents as circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENT AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE DONNER LAKE PIPELINE PROJECT. Director Van Gundy moved and Director Hemig seconded, a motion to approve the plans and specifications for the Donner Lake Pipeline Project; and authorize staff to begin advertising for bids with a bid opening date of April 15, 2004. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT WITH CONVERSE CONSULTANTS TO PERFORM GEOTECHNICAL TESTING SERVICES FOR THE 2004 CONSTRUCTION SEASON. Director Van Gundy moved and Director Hemig seconded, a motion to authorize staff to enter into a new Task Order with Converse Consultants to perform geotechnical testing services during the 2004 construction season at a rate of$65 per hour, in an amount not to exceed $49,700. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPOINTING AN ALTERNATE REPRESENTATIVE TO ATTEND LAFCO MEETINGS. Director Hemig moved and Director Van Gundy seconded, a motion to designate Director Joe Aguera as an alternate representative to attend the Local Agency Formation Commission (LAFCo) sponsored meetings of special district representatives, with Director Nelson Van Gundy as the second alternate. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. ROUTINE BUSINESS CONSIDERATION OF THE MINUTES OF MARCH 3, 2004. Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of March 3, 2004, special meeting. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED. 3 CONSIDERATION OF THE MINUTES OF MARCH 17, 2004. Director Hemig moved, and Director Van Gundy seconded, that the Board approve the minutes of March 17, 2004, special meeting. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Hemig moved, and Director Van Gundy seconded, that the Board approve the month ended December 31, 2003 (Interim). ROLL CALL: Director Aguera; All other Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Hemig moved, and Director Van Gundy seconded, that the Board approve the December 2003 disbursements report. ROLL CALL: Director Aguera; Director Sutton, no; All other Directors, aye. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION PURSUANT TO SUBDIVI- SION (B) OF SECTION 54956.9 OF THE GOVERNMENT CODE: ONE CASE RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:07 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja 7 s A. Maass, President Prepared byL ( c' �� Barbara Cahill, Deputy District Clerk bhc 4