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HomeMy WebLinkAbout2002-05-01 Min - Board REGULAR MEETING MAY 1, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listenina to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. Director Aguera was absent. EMPLOYEES PRESENT: Ed Taylor, Steve Hollabaugh, Alan Harry, Mark Thomas, Kathy Neus, Barbara Cahill and Neil Kauffman. CONSULTANTS PRESENT: Steve Gross and Keith Knibb OTHERS PRESENT: Frank and Juanita Schneider, Denise Ambra, Sandy Rademacher, Jeanne Stewart, Al Salas, Bette Sutherland, Kathy Hernandez, Jan Hobbs, Bill Hobbs, Aleta Hobbs, Brent Churchman, Joel Quist, Jack and Emma Wilmerding, Russell Rosario, Kimberly Rosario, Tim and Kathy Rein, Nancy Foulin, Roff Layton and a number of residents from the Meadow Park neighborhood PUBLIC INPUT Approximately thirty people were present to voice their opposition to the District leasing the Glen Road Property to the School District to conduct the Truckee Community School. Joel Quist feels this site is an inappropriate place for any school, not just a continuation school. Tim Ivens is concerned about safety issues and stated his research suggests most continuation schools are not located in residential neighborhoods. Al Salas asked the Board to agendized this item and remove the lease offer to the School District. President Van Gundy clarified that the Truckee Donner PUD Board told the School District they must have approval of the neighborhood before any lease would move forward on this property. He said it was obvious from the attendance there is concern. The Board agreed to agendize consideration of leasing District-owned property for the purpose of operating a community school. 6160 WATER STORAGE TANK CEQA PROCESS a). Adoption of the Negative Declaration b). Approval of the project for purposes of CEQA c). Authorization to file the Notice of Completion with the Nevada County Clerk and the Governor's Office of Planning and Research d). Adoption of a DeMinimus Impact Finding and authorization to file the Department of Fish and Game certification of fee exemption with the Nevada County Clerk e). Adoption of a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment 1 Keith Knibb of Sauers Engineering requested that the Board adopt the final environmental review document and Negative Declaration for the Bridge Street 6160 Water Storage Tanks. The review period is closed. He received comments to the negative declaration and prepared responses in great detail. He clarified that the report is for two tanks so the CEQA report would be in place when the second tank is constructed at a later date. The DeMinimus Impact Finding is not applicable in this case. Director Hemig moved and Director Maass seconded a motion to adopt the negative declaration relating to the Bridge Street 6160 Water Storage Tanks, approve the project for purposes of CEQA, authorize staff to file the Notice of Determination with the Nevada County clerk and the Governor's Office of Planning and Research, approve the Mitigation Monitoring Plan, and adopt a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: Director Aguera, absent, Director Sutton, no; all other Directors, aye. SO MOVED CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR CONSTRUCTION OF THE FALCON POINT PUMP STATION PROJECT Director Maass moved and Director Hemig seconded, a motion to award the FALCON POINT BOOSTER PUMPING STATION project, as modified by one Addendum prior to the Bid Opening, to Longo Construction in the amount of$155,475.00. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. CONSIDERATION OF PROPOSALS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR GEOTECHNICAL TESTING SERVICES Director Maass moved and Director Hemig seconded, a motion to authorize the General Manager to execute an Agreement for Geotechnical Testing Services with Converse Consultants based on the attached fee schedule of hourly rates and unit prices, not to exceed $40,000.00. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL TO CONDUCT SURVEY WORK RELATED TO THE DESIGN OF THE GLENSHIRE PIPELINE PROJECT. Mr. Taylor explained that the Glenshire pipeline project has been broken down into three parts. This survey work covers the route East from the Glenshire Bridge to the tie in at Dorchester Drive. Mr. Taylor suggested using Andregg Inc. to do the survey because they have numerous survey control points in the area from work performed as part of the Truckee River Legacy Trail. Director Hemig moved and Director Maass seconded, a motion to authorize the General Manager to enter into a contract with Andregg Inc. in an amount not to exceed $21,800 for survey work described in the attached proposal regarding Glenshire Road Utilities and Boundary Survey. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. 2 CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO WATER SERVICE TO DONNER TRACT. Mr. Taylor explained the Department of Health Services will not allow the Donner Track to serve themselves after the summer 2002. The DOHS has requested the Truckee Donner PUD extend water services to the Donner Tract. Director Sutton wanted the minutes to note she questioned who will pay the fees for this extension and that she does not have a copy of the Department of Health Services request to serve this area. Mr. Holzmeister responded that Donner Tract is part of the original assessment District and costs to connect are paid through this assessment. Director Maass moved and Director Hemig seconded, a motion to authorize the General Manager to enter into an agreement with Sauers Engineering to perform environmental review services related to water service to the Donner Tract, for a fixed fee of $7,000. ROLL CALL: Director Aguera absent; Director Sutton, abstain; all other Directors, aye. SO MOVED. CONSIDERATION OF A DRAFT LETTER REGARDING WATER CONSERVATION MEASURES IN GLENSHIRE AREA. Director Maass moved and Director Hemig seconded, a motion to authorize the conservation measures letter to the Glenshire area customers, removing wording "with possible fines" and the sentence "Once the project is complete, this type of watering schedule will not be needed". ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. CONSIDERATION OF A POLICY REGARDING THE USE OF FUNDS GENERATED THROUGH THE SALE OF SURPLUS LAND. Mr. Holzmeister emphasized that the Board retains control of the process once the sale of surplus land begins. The resolution makes it clear that each of the District's separate enterprise utilities that own land will receive the funds from the sale of property. Director Maass moved and Director Hemig seconded, a motion to adopt the resolution Establishing the Surplus Land Trust Fund, which would be able to provide financing for capital facilities projects constructed by the District. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. CONSIDERATION OF RESTRUCTURING THE POWER PURCHASE CONTRACT No action taken. CONSIDERATION OF FINANCING FOR THE BROADBAND BUSINESS UNIT With the change of design from Hybrid Fiber-Coax to Fiber to the Home, Mr. Harry reported that he believes it is in the best interest of the District to hire a firm that would provide financial advise and consulting in regards to the structure, negotiation, sourcing and placement of financing for the proposed broadband network, including, but limited to municipal lease financing, federal loans and/or grants, Certificates of Participation, and/or bond financing. 3 Mr. Harry asked the Board to retain Aggregate Networks for four months at a cost of$50,000. If the District is dissatisfied with the consultant, the agreement can be terminated at any time. Director Maass moved and Director Hemig seconded, a motion to authorize the General Manager to enter into an agreement with Aggregate Networks for Financial purposes to advise, process, implement, consult, obtain competitive rates, work with Federal and State programs and place financing for the Broadband business unit for four months at a cost of$50,000.00, with one provision that bimonthly reports are made to the Board. ROLL CALL: Director Aguera absent; Director Sutton, no; all other Directors, aye. SO MOVED. DONNER LAKE WATER SYSTEM a) Consideration of a report on bids received and possible award of a contract for Installation of Services for the West End of Donner Lake Director Hemig moved and Director Maass seconded, a motion to award the INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE project, as modified by two Addenda prior to the Bid Opening, to Jaeger Construction, in the amount of$1,052,014.00 ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. b) Consideration of a report on bids received and possible award of a contract for Donner Lake Pipeline Materials Purchase - 2002 Director Maass moved and Director Hemig seconded, a motion to award the DONNER LAKE PIPELINE MATERIALS PURCHASE - 2002 contract, as modified by one Addendum prior to the Bid Opening, to Camellia Valley Supply in the amount of$249,532.89 ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. c) Consideration of a report and possible rejection of bids received for Installation of Pipe and Appurtenances for the North Shore of Donner Lake Director Maass moved and Director Hemig seconded, a motion to reject the Bid on the basis that accepting the Bid and entering into a contract would not be in the best interest of the District. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. d) Consideration of entering into a Joint Agreement with Southwest Gas for Installation of Water Pipeline Director Maass moved and Director Hemig seconded, a motion to authorize execution of the Joint Trench Agreement with Southwest Gas for joint installation of water and natural piping on the north shore of Donner Lake. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION CONFIRMING THE BORROWING OF RESTRICTED FUNDS Director Maass moved and Director Hemig seconded, a motion to adopt the Resolution Ratifying the Temporary Use of District Funds to Finance Donner Lake Water System Expenditures ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. 4 CONSIDERATION OF A RESOLUTION ADOPTING A DISTRICT SAFETY MANUAL Director Maass moved and Director Hemig seconded, a motion to adopt the Resolution approving the District Safety Manual dated April 2002. ROLL CALL: Director Aguera absent; all other Directors, aye. SO MOVED. ROUTINE BUSINESS Consideration of minutes of November 7, 2001 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of November 7, 2001 as presented. Director Aguera absent; all Directors aye, by voice vote. SO MOVED. Consideration of minutes of November 28, 2001 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of November 28, 2001 as presented. Director Aguera absent; all Directors aye, by voice vote. SO MOVED. Consideration of minutes of April 17, 2002 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of April 17, 2002 as presented. Director Aguera absent; all Directors aye, by voice vote. SO MOVED. CLOSED SESSION Conference with legal counsel -existing litigation pursuant to Government Code Section 54956.9 (a), two cases: TDPUD vs. USA Media and USA Media vs. TDPUD Conference with legal counsel - potential litigation pursuant to Government Code Section 54956.9 (c), one case No action taken. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:05 PM. TR E 0 NrE R P BLIC UTILITY DISTRICT Nelson Van Gun , Presiklent Prepared by j Barbara Cahi , Executive Secretary L� bhc 5