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Home My WebLink About2002-05-15 Min - Board REGULAR MEETING MAY 15, 2002 In accordance with District Code Section 2.08.010 the TDPUD minutes are action onl minutes. All Board meetings are recorded on audio to es which are reserved Perpetu- all and made available for listenin to any interested PartV upon their re uest. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Van Gundy ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Neil Kauffman, Joe Horvath, Steve Hollabaugh, Kathy Neus, Tami Hoedeman, Peter Holzmeister and Barbara ill CONSULTANTS PRESENT: Teri Guthrie, Dale Merrill, Andy Morris, Steve Gross, and Keith Knibb. OTHERS PRESENT: Charlie White, Sandy Rademaker, Tim and Kathy Ivens, Denise DiAmbra and William De Haller. PUBLIC INPUT There was no public input. Consideration of leasing District-owned property for purposes of operating the Truckee Community School. Director Maass moved and Director Aguera seconded, a motion to accept the School District request to withdraw their interest in leasing land from this District for the Community School. ROLL CALL: All Directors, aye. SO MOVED. Consideration of a report on the draft audit of the District's financial statements for 2001. Ms. Guthrie of Arthur Anderson presented to the Board the audit report for the year 2001. She stated that the audit letter was clean, meaning that the audit found no problems with how the financial reports were stated. She walked the Board through the significant highlights of the audit report and answered several questions posed by Directors. There was a discussion of GASB 33 which was incorporated into this into audit he report,dit report for fact that GASB 34 has already been adopted and will be incorporated o p Director Hemig moved and Director Maass seconded, a motion to accept the draft audit report of the District's Financial Statements for 2001. ROLL CALL: All Directors, aye. SO MOVED. Consideration of a proposal from Garcia and Associates to perform services related to environmental review and CEQA process for the Glenshire Transmission Pipeline project. Mr. Kauffman reported that the first step of the Glenshire pipeline process is under way with survey work from the Glenshire Bridge to the subdivision and the pipeline across the bridge is 1 being designed. The next step in the design process covers the area from the Glenshire Drive Well to the Glenshire Drive Bridge. Director Maass moved and Director Aguera seconded, a motion to authorize the General Manager to enter into an agreement with Garcia and Associates to conduct environmental and the attached outlined Scope of cultural services for the Glenshire pipeline installation Work for an amount not to exceed $21,000.00. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. Consideration of a proposal to perform surveying services on Donner Pass Road relating to the Donner lake water system upgrade. Mr. Kauffman explained this is in preparation for construction in 2003 of a 12-inch pipeline along Donner Pass Road. Director Maass moved and Director Aguera seconded, a motion to authorize the General Manager to enter into an agreement with anSagebrushamount of Surveying to perform survey work along Donner Pass Road per proposal ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. Consideration of a proposal to perform survey work related to the design of the west portion of the Glenshire Transmission Pipeline project. No action taken. Item postponed to future agenda. Consideration of a report on bids received for maintenance of a portion of the roof on the District headquarters building, possible award of a contract. a motion to award the Director Maass moveRECOATccontract I as modified by one O MAINTENANCE ANDAddendum prior o AND the Bid Opening, to Advanced Roof Design in the amount of$47,409.00 ROLL CALL: All Directors, aye. SO MOVED. Consideration proceeding with sale of the Southside property, the steps necessary and giving statutory notice that certain District-owned land is available for purchase. Director Hemig moved and Director Maass seconded, a motion to authorize the General Manager to offer the surplus District-owned 45-acre Southside property, except for 5 acres retained for District use for a well and pump station facilities, to the following public agencies: Town of Truckee, Truckee Donner Recreation & Park District, State Resources Agency and Tahoe Truckee Unified School District. ROLL CALL: Director Sutton, no; all other Directors, aye. SO MOVED. Consideration of restructuring the power purchase contract. in the Mr. Hollabaugh said he eicbe ese dependingl when ourand working lth our power power was signed near future. There may be possible No action taken. 2 Consideration of an environmental review and draft negative declaration related to the Electric System Master Plan. a) Consideration of authorizing staff to file the proposed negative declaration and environmental initial study with the Office of Nevada County Clerk and with the Office of Placer County Clerk. b) Consideration of authorizing staff to file the proposed negative declaration and environmental study with responsible and interested agencies and with the State Clearinghouse. c) Consideration of authorizing staff to publish a notice of review period and public hearing on the proposed negative declaration. Director Maass moved and Director Hemig seconded a motion that the Board take the following actions regarding the environmental review for the Electric System Master plan Update: • Authorize the filing of the proposed Negative Declaration and Environmental Initial Study with the Office of the Nevada County Clerk and Placer County Clerk. • Authorize the circulation of the proposed Negative Declaration and Environmental Initial Study with interested agencies and with the State Clearinghouse. • Authorize publication of a Notice of Public Review Period and Public Hearing on the proposed Negative Declaration. • Schedule a public hearing for the proposed Negative Declaration at the regular Board meeting on June 5, 2002. ROLL CALL: All Directors, aye. SO MOVED WORKSHOP ITEMS 13. Discussion of electric facilities fees Mr. Horvath explained that the Electric System Master Plan Update will help to set the new residential facility fee which has not been changed since 1982. The existing residential fee of $200.00 is ineffectual in offsetting the cost of capital improvements required to run the District's system efficiently. The proposed fee is based on the cost of capital improvement projects each year and the portion of residential usage. Directors Maass and Hemig felt the calculation basis for the new facility fee was well studied. No action taken. 14. Monthly staff reports No action taken. CLOSED SESSION Conference with legal counsel XUSA Media and USA Media vsisting litigation pursuant to �TDPUDnt Code Section 54956.9 (a), two cases: TDPUD vs Conference with legal counsel - potential litigation pursuant to Government Code Section 54956.9 (c), one case 3 The Board did not go into closed session ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:00 PM. TRUCKEE DO NER PUBLIC UTILITY DISTRICT Nelson Van Gundy, Presi ent R l? i Prepared by �()Ll� C'� Barbara Cahill, xecutive Secretary bhc 4