Loading...
HomeMy WebLinkAbout2000-05-17 Min - Board REGULAR MEETING May 17, 2000 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:06 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT: Susan Craig, Stephen Hollabaugh, Peter Holzmeister, Neil Kaufman and Ed Taylor. CONSULTANTS PRESENT: District Counsel, Steve Gross; Consulting Engineer Keith Knibb. OTHERS PRESENT: Mary Davis, Stan Mendez, Nelson VanGundy and Charlie White. PUBLIC INPUT There was no public input. µ— CONSIDERATION OF THE RESIGNATION OF ROBERT JONES FROM THE BOARD OF DI- RECTORS; POSSIBLE DIRECTION REGARDING FILLING THE VACANCY Director Jones advised that he is in the process of selling his home in Truckee and will be mov- ing to Nevada. He tendered his resignation effective at 7:00 PM on Wednesday, June 7, 2000 and said that he has enjoyed being able to perform this public service and to participate and in- teract with the Board during his eight years in office. Counsel has advised that the Board has 60 days from the date Mr. Jones vacates his seat in which to fill the vacancy. If the Board does not fill the vacancy within this period, the County Board of Supervisors can make the appointment. The vacancy must be posted in three public places for 15 days prior to appointment. The person chosen will serve the remainder of Mr. Jones' term, which expires on the first Friday of December 2000. The Board regretfully accepted Director Jones' resignation. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR PURCHASE OF METERS Funds have been set aside in the 2000 budget for purchase of the annual meter supply. The District issued a call for bids, advertised and mailed invitations to prospective bidders. Four bids were received and opened on May 12, 2000. All bids were in order. The Board was provided with a bid summary. After consideration, Director Jones moved, and Director Maass seconded, that a contract for meters be awarded to GE Supply of North Highlands, California, the low bidder, in the amount of $64.01 per meter. ROLL CALL: all Directors, aye. SO MOVED. 5/17/00 Page 1 CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR CONSTRUCTION OF THE DONNER CREEK IRRIGATION PIPELINE PROJECT Three bids were received and opened on April 27, 2000 for this project. The lowest bid was from Longo Construction in the amount of $294,725. The cost of the irrigation pipeline is $266,600. There is an additional item in the bid for a 24" casing under the Donner Pass Road/Route 89 intersection. The bid amount for this item was $28,125. The total amount of the bid is$294,725. The reason for the casing under the intersection is that the town is going to pave the intersec- tion and Donner Pass Road this summer. There is a need for a new pipeline to serve develop- ment known as Hippie Hill, PC1 and other developments along Deerfield Drive. These devel- opments will start within the next year and the developers will reimburse the cost of the casing. Therefore, this part of the project should be paid for from facilities fees. An additional item is the permanent erosion control for the pipeline installation after the contract is complete. This will add to the cost of the total project but is not included in the contract. The amount of $10,000 will be needed as a reserve for permanent erosion control which will be re- quired by Lahontan. The provisions of the development agreement and option to purchase land from Chris Steele were explained. After some discussion, Director Maass moved, and Director Aguera seconded, that the Board award the contract for the Donner Creek Irrigation Pipeline Project to Longo Construction, Inc. of Tahoe City in the amount of $294,725. ROLL CALL: all Directors, aye, with the exception of Director Sutton who abstained from voting. SO MOVED. CONSIDERATION OF CONTINUATION OF THE EMERGENCY ACTION RELATING TO PURCHASE OF A PUMP AND MOTOR FOR THE BROCKWAY WELL The Board adopted a resolution declaring an emergency situation and authorized staff to pur- chase a pump and motor for the Brockway Well so it can be operational for the peak summer period. State law requires the District to continue the emergency action at each subsequent regularly scheduled meeting until the emergency is ended. The pump and motor have not yet been purchased because the necessary pumping data for sizing is not available. Director Jones moved, and Director Maass seconded, that the Board continue the emergency action relative to purchasing the pump and motor for the Brockway Well. ROLL CALL: all Di- rectors, aye, with the exception of Director Sutton who voted no. WORKSHOP ITEMS The following workshop items were discussed and all material provided by staff is attached for reference: Status of the proposed CalTrans Bridge project at Donner Lake State Park Interchange and the District's water pipeline under 1-80 Development projects proposed in the District's service territory during the next two years Governance issues 5/17/00 Page 2 Monthly staff reports CLOSED SESSION Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases; TDPUD vs. USA Media and USA Media vs. TDPUD The Board adjourned to closed session at 8:50 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:25 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:26 PM. TRUCKEE DONN R PUBLIC UTI TY DISTRICT rRon,J46milig, Presi t Prepared by _ Susan M. raig, Deputy District Clerk smc 5/17/00 Page 3