HomeMy WebLinkAbout2004-05-19 Min - Board REGULAR MEETING
May 19, 2004
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetu-
ally and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 7:00 PM in the TDPUD Board room by President Maass.
ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson
VanGundy were present.
EMPLOYEES PRESENT: Ed Taylor, Kathy Neus, Jim Wilson, Mark Thomas, Neil Kaufman,
Peter Holzmeister and Barbara Cahill.
CONSULTANTS PRESENT: Steve Gross
OTHERS PRESENT: Frank and Juanita Schneider and Jim Mitchell
PUBLIC INPUT
There was no public input.
PUBLIC HEARING FOR THE PURPOSE OF RECEIVING WRITTEN AND/OR ORAL COM-
MENTS FROM MEMBERS OF THE PUBLIC HEARING REGARDING AN ORDINANCE
AMENDING THE COMMERCIAL METERED WATER RATE.
The Public hearing was opened at 7:02 PM and closed at 7:03 with no public comment.
ACTION ITEMS
ADOPT THE ORDINANCE AMENDING THE COMMERCIAL WATER RATE.
Director Hemig moved and Director Van Gundy seconded, a motion to adopt an ordinance
setting amended commercial metered water rates (original Ordinance 2003-06, dated
December 17 2003).
ROLL CALL: All Directors, aye. SO MOVED.
CONSIDERATION OF REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF CON-
TRACT FOR PURCHASE A HYDRO EXCAVATOR.
Director Sutton thinks the board should have authority over staff to delegate the call for bids and
be involved with the approval process before the bid is awarded. Mr. Holzmeister stated that the
board had passed action previously to authorize staff to advertise for bids and bring to the board
for consideration any equipment or material items over$15,000.
Director Van Gundy moved and Director Aguera seconded, a motion to reject the bid submitted
by Sierra Freightliner Inc. of Reno, Nevada in the amount of $247,194.50 as non-responsive,
and award the purchase of a Hydro Excavator to Super Products Company of Milwaukee,
Wisconsin in the amount of$260,747.27.
ROLL CALL: All Directors, aye. SO MOVED.
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CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A
CONTRACT FOR THE DONNER LAKE PIPELINES 2004 PROJECT.
Director Hemig moved and Director Aguera seconded, a motion to award the Donner Lake
Pipelines — 2004 project, as modified by three Addenda prior to the Bid Opening to Jurin
Construction in the amount of$1,211,964.00.
ROLL CALL: All Directors, aye. SO MOVED.
WORKSHOP
DISCUSSION OF DISTRICT ORGANIZATIONAL ISSUES
At the strategic plan workshop, there were several issues raised about the district organization
structure and a possible action plan. Mr. Holzmeister stated that after a number of meetings
with the appointed ad hoc committee and with management staff, the following conclusions
were made:
• Management information and organization structure are tied together
• The nature of our organization has two processes:
o To provide water and electric service to 11,000 customers - rates
o To expand our service to new development—fees and development agreements
• These two very diverse processes involve different people, different thought process
and different funding.
• The district needs to access input from an outside professional.
Mr. Holzmeister enlisted the expertise of Bob Rauch who suggested the District contact Glenn
Reiter of Reiter Lowry Associates to conduct a study of the District issues raised in the review of
the organization structure.
STAFF REPORTS
There were no comments.
AMENDED AGENDA
Director Hemig moved and Director Van Gundy seconded, a motion to amend the agenda to
add item #10 that came up after posting of the May 19, 2004 agenda, requiring action
expressing the board's intent and understanding relating to construction of the broadband
system and LAFCo approval.
ROLL CALL: All Directors, aye. SO MOVED.
Director Van Gundy moved and Director Hemig seconded, a motion expressing the boards in-
tent and understanding as follows:
1. The District has applied to Nevada LAFCo for activation of a latent power so it can de-
ploy a telecommunications system and offer broadband service within our service area.
2. Nevada LAFCo has given conditional approval to our application. Final approval will be
- given when we have complied with LAFCo requirements as set forth in their Resolution
Number 01-01
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3. The District has proceeded to secure bids for supply of electronic components and for
construction of the system. This was necessary to secure financing for the project. The
securing of financing for the project is necessary in order to satisfy the LAFCo require-
ment for a risk mitigation plan. The securing of construction bids, securing of financing
and preparation of the risk mitigation plan are interrelated such that they need to pro-
ceed simultaneously. The District has not and will not enter into contracts for acquisition
of electronic components or for construction of the system until a final decision has been
made by LAFCo and has been approved by this board.
ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:30 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jam . Maass, President
Prepared by C(
Barbara Cahill, Deputy District Clerk
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