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Home My WebLink About2004-06-02 Min - Board REGULAR MEETING June 2, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:01 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson VanGundy were present. EMPLOYEES PRESENT: Mary Chapman, Ed Taylor, Peter Holzmeister, Neil Kaufman, Mark Thomas, Steve Hollabaugh and Barbara Cahill CONSULTANTS PRESENT: Keith Knibb and Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Paul Raymore, Glenn Curtis and one unidentified member of the public. PUBLIC INPUT There was no public input. CONSENT CALENDAR CONSIDERATION OF A CONTRACT WITH REITER LOWRY ASSOCIATES TO PERFORM SERVICES RELATED TO AN ORGANIZATIONAL STUDY Director Van Gundy moved, and Director Aguera seconded, that the board approve the scope of services in the Reiter Lowry letter dated April 16, 2004 for Phase 1: Reconnaissance Study and Problem Identifi- cation regarding a District organization study. ROLL CALL: All Directors aye, by voice vote. SO MOVED. ACTION ITEMS CONSIDERATION OF ADOPTING THE FINAL NEGATIVE DECLARATION, APPROVING THE PROJECT FOR PURPOSES OF CEQA, AUTHORIZING THE FILING OF THE NOTICE OF DETERMI- NATION WITH THE NEVADA COUNTY CLERK, OFFICE OF THE PLACER COUNTY CLERK, AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH, APPROVING THE MITIGATION MONITORING PLAN, AND ADOPTING A FINDING THAT THE DRAFT DOCUMENTS A CIRCU- LATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDG- MENT FOR THE FOLLOWING PROJECT: WATER SYSTEM MASTER PLAN UPDATE Director Hemig moved, and Director Van Gundy seconded, that the Board take the following action with respect to the Water Master Plan Update of 2004: • Adopt the Final Mitigated Negative Declaration • Approve the project for purposes of CEQA • Authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk, the Office of the Placer County Clerk, and the governor's Office of Planning and Research 1 Minutes: June 2, 2004 • Adopt a DeMinimus Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk • Adopt a finding that the draft documents as circulated and the negative declaration reflect the District's independent judgment. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING THE WATER SYSTEM MASTER PLAN Director Sutton asked the record show this action is only to adopt the Water System Master Plan and that each project comes back to the Board for approval. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the 2004 Water Master Plan Update. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION AND ACTION RELATING TO THE REFINANCING OF THE $3.0 MILLION IN BOND ANTICIPATION NOTES WITH US BANK FOR THE FINANCING OF THE DONNER LAKE WATER SYSTEM IMPROVEMENTS. Director Hemig moved and Director Van Gundy seconded, a motion to: A. Adopt the resolution entitled "Resolution of the Board of Directors of the Truckee Donner Public Utility District authorizing and providing for the issuance of refunding bond anticipation notes pur- suant to the provision of the Improvement Bond Act of 1915 and approving certain documents and authorizing certain actions in connection therewith for Donner Lake Water assessment dis- trict No. 00-1". B. Approve the attached "Truckee Donner Public Utility District Donner Lake Water Assessment Dis- trict No. 00-1 refunding bond anticipation notes, series 2004A purchase agreement" with United States Bank National Association where by the bank agrees to purchase a refunding bond antici- pation note from the District in the amount of$3,000,000 C. Authorize the Board President, District Clerk and District Treasurer to execute the above de- scribed Purchase Agreement and Resolution and al► other closing documents that are required. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF THE PROSSER VILLAGE WELL DRILLING AND PUMP TEST CONTRACTS A. Consideration of close out of the drilling contract of ZIM Industries B. Consideration of voiding the pumping test contract with ZIM Industries C. Consideration of awarding a pumping test contract to Carson Pump Staff asked the board to postpone this agenda item. No action taken. CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR CONSTRUCTION OF THE NORTHSIDE TRANSMISSION PIPELINE PROJECT Director Hemig moved and Director Aguera seconded, a motion to award the Northside Transmission Pipeline project, as modified by two addenda prior to the bid opening to Longo Construction in the amount of$610,658.00. ROLL CALL: All Directors, aye. SO MOVED. 2 Minutes: June 2, 2004 CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR CONSTRUCTION OF THE DONNER LAKE SERVICES CONTRACTS A AND B Staff asked the board to postpone the award of Installation of Services for the North Shore of Donner Lake Contract A. No action taken. As part of the discussion, Director Sutton questioned if the following documents were complete: bid bond, statement of experience, and statement that similar size projects have been completed success- fully. Mr. Kaufman stated that all policies and provisions are in place for bid requirements. He said ex- perience statements are broad and not project specific. Director Van Gundy moved and Director Hemig seconded, a motion to award the Installation of Services for the North Shore of Donner Lake- contract B, as modified by one addendum prior to the bid opening, to Hansen Brothers, in the amount of$998,458.00. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF REQUESTS BY USA MEDIA FOR THE DISTRICT TO TRANSFER AGREE- MENTS TO CEBRIDGE CONNECTIONS Director Van Gundy moved and Director Hemig seconded, a motion to approve the letter of agreement between Truckee Donner PUD and USA Media Group LLC with one modification to allow for the 2004 pole attachment billing; and authorize the general manager to sign the agreement. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING A RESOLUTION AUTHORIZING THE REIMBURSEMENT TO THE DISTRICT FROM A FUTURE TAX-EXEMPT FINANCING FOR EXPENDITURES MADE FOR THE COMPLETION OF THE DONNER LAKE WATER SYSTEM PROJECTS FROM INTERNAL FUNDS Director Hemig moved and Director Aguera seconded, a motion to adopt a resolution of the board of directors of the Truckee Donner PUD regarding its intention to issue tax-exempt obligations which will allow the District to reimburse itself for expenditures it makes from internal funds to complete the Donner Lake water system improvement project from tax-exempt loan proceeds. ROLL CALL: All Directors, aye. SO MOVED. ROUTNE BUSINESS CONSIDERATION OF THE MINUTES OF APRIL 28, MAY 5 AND MAY 19, 2004 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of April 28, 2004 with a correction to the insurance package premium to $417,723. ROLL CALL: All Directors aye, by voice vote. SO MOVED. Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of May 5, 2004. ROLL CALL: All Directors aye, by voice vote. SO MOVED. Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of May 19, 2004. ROLL CALL: All Directors aye, by voice vote. SO MOVED. 3 Minutes: June 2, 2004 TREASURER'S REPORT Approval of the report: Director Aguera moved, and Director Hemig seconded, that the Board approve the months ended January, February and March 2004. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve the January, February and March 2004 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:40 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jam A. Maass, President Prepared by Barbara Cahill, Deputy District Clerk t bhc 4 Minutes: June 2, 2004