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HomeMy WebLinkAbout2000-06-21 Min - Board REGULAR MEETING June 21, 2000 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:11 PM by President Hemig in the TDPUD Board room. ROLL CALL: Directors James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. Director Joe Aguera was absent but expected. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Neil Kaufman, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Counsel Steve Gross. OTHERS PRESENT: Rick Blumenfeld of Arthur Andersen; Jeff Baird, Lisa Cutter. PUBLIC INPUT Lisa Cutter, a property owner on Alder Drive, advised that the residents want to bring the unim- proved portion of Alder Drive up to town standards so they can dedicate it to the town for main- tenance. Since the District uses the road to reach a tank, the residents wondered if we would participate in the cost of improvements. Joe Aguera arrived at this point in the meeting, approximately 7:15 PM. There was some discussion and it was decided that staff will meet with the property owners and bring information back to the Board for possible action. CONSIDERATION OF THE SALE OF A PORTION OF DISTRICT OWNED LAND TO JEFF BAIRD TO BECOME PART OF THE ALPEN HOSTEL PROJECT Jeff Baird asked that the District sell him a strip of land adjacent to his development, Alpen Hostel, on the south side of Highway 267. The Board expressed a willingness to sell the land and asked the Manager to have it appraised and return to the Board when that was done. The Board was provided a copy of the appraisal performed by Mark Kincheloe which values the strip of land at $19,500. The cost of the appraisal was $1,000. The transfer of the strip of land would require a lot line adjustment which is a relatively simple matter processed through the town. It requires a metes and bounds description of the land to be transferred and a metes and bounds description of the two resulting parcels. After some discussion, Director Maass moved that the District take the lead in having the pa- perwork prepared and submitted to the town for a lot line adjustment. The cost of the work is to be included in the price of the land. Mr. Baird is to be asked to make a good faith deposit in the amount of $25,000 with the District. Director VanGundy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A REPORT FROM ARTHUR ANDERSEN REGARDING THE DRAFT AUDIT FOR THE DISTRICT FOR 1999; POSSIBLE ACTION Rick Blumenfeld of Arthur Andersen & Company reviewed the results of the audit with the Board. A copy of the draft audit is attached for reference. Mr. Blumenfeld noted that it is a "clean" audit that focuses on facilities, investments, debts and rates charged. The District is in good financial position; the income level was strong and operation was efficient. 6/21/00 Page 1 Director Maass moved, and Director Aguera seconded, that the Board accept the 1999 audit prepared by Arthur Andersen & Company. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF CANCELING THE EMERGENCY ACTION REGARDING PURCHASE OF A WELL PUMP AND MOTOR FOR THE BROCKWAY WELL The Board previously adopted a resolution declaring an emergency and dispensing with com- petitive bidding for purchase of a pump and motor for the Brockway well. That action was taken in order to have the well in operation by the July 4 weekend. It is now clear that the well will not be in operation by July 4, so it is appropriate to cancel the emergency action. Director Maass moved, and Director Aguera seconded, that the Board cancel the emergency action to dispense with competitive bidding to purchase a pump and motor for the Brockway well. ROLL CALL: all Directors, aye. SO MOVED. DISCUSSION AND POSSIBLE ACTION REGARDING WATER SYSTEM SUPPLY ISSUES — REVIEW OF A LETTER FROM THE CALIFORNIA DEPARTMENT OF HEALTH SERVICES — CONSIDERATION OF A RESOLUTION ESTABLISHING WATER SYSTEM PROCEDURES FOR THE SUMMER OF 2000 — CONSIDERATION OF AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR HYDROGEOLOGIST SERVICES The District is under an order from the California Department of Health Services to discontinue use of Donner Creek well as a potable water source. Staff planned to have a new well in service by July 4, but that is not going to happen. Jess Morehouse of the California Department of Health Services has been contacted and informed of the situation. He has written a letter de- tailing what he wants the District to do in order to get through the summer and to solve the water supply problem into the future. ` The Board reviewed the draft resolution implementing the CaIDHS procedures and Director Maass moved that the Board adopt Resolution 2000-06 establishing water system operating guidelines for the summer of 2000; seconded by Director VanGundy. ROLL CALL: all Directors, aye. SO RESOLVED. In order to implement the portions of the CaIDHS letter dealing with future water supply, the District needs to secure the services of a Hydrogeologist to help choose sites for drilling three test holes, to prepare drilling specifications and contract documents and to perform construction management services. Director VanGundy moved, and Director Aguera seconded, that the Board direct staff to solicit proposals from qualified consulting Hydrogeologists and return to the Board at the July 5 meet- ing with a recommendation to enter into a consulting contract. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CON- TRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR THE 1-80 PIPELINE REHA- BILITATION PROJECT The Board approved a project to install an irrigation water pipeline to the Truckee Falls Golf Course. This project is to supply irrigation water from the Donner Creek well to the golf course. The final funding for the project will be from the owners of the Truckee Falls Golf Course either in money or land. A portion of the project included the use of an eight-inch line under I-i80. After pressure testing and TV inspection, it was determined that the pipeline has several leaks. Since this pipeline is under 1-80, the best method of repair/rehabilitation is to line the pipe. Project plans, specifica- tions and contract documents are complete for the project. 6/21/00 Page 2 Director Maass moved, and Director VanGundy seconded, that the Board authorize staff to ad- vertise for and accept bids for construction of the Truckee Falls Golf Course Pipeline Project with a bid opening date of July 21, 2000. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTIONS REQUESTING THAT PLACER AND NEVADA COUNTIES COLLECT THE DISTRICT'S WATER AND ELECTRIC STANDBY FEES Director Aguera moved, and Director VanGundy seconded that the Board adopt the following resolutions: No. 2000-07 implementing and fixing electric standby charges for the fiscal year 2000-2001; No. 2000-08 implementing and fixing water standby charges for the fiscal year 2000-2001; No. 2000-09 fixing and placing electric and water standby charges on District tax roll for collection by the County of Nevada; No. 2000-10 fixing and placing electric and water standby charges on District tax roll for collection by the County of Placer. ROLL CALL: all Di- rectors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION ACCEPTING A GRANT FROM THE CALIFORNIA ENERGY COMMISSION FOR MONITORING GROUND SOURCE HEAT PUMP SITES The ground source heat pump phase 11 pilot will add three additional monitoring sites to Truckee. This phase will focus more on how to optimize the benefits of an existing GSHP in- stallation. Most energy experts are aware that adding such features as insulation and other con- servation measures into a building saves energy and generally improves the economic benefit of heating and cooling buildings. Buildings in Truckee equipped with the GSHP technology have proven to provide economical, low-cost and comfortable heating. The CEC, TDPUD and SMUD believe that incorporating some additional conservation features into select homes may optimize the benefits to a building user by lowering energy costs, improving the overall cost-effectiveness of a GSHP project and providing greater comfort. The phase II GSHP pilot will allow the District to research and quantify these benefits. Director Aguera moved, and Director VanGundy seconded, that the Board adopt Resolution No. 2000-11 authorizing staff to submit a ground source heat pump pilot project grant application and to enter into a related contract. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF DECLARING CERTAIN ELECTRIC METERS SURPLUS AND AUTHORIZING THE GENERAL MANAGER TO DISPOSE OF THEM IN ACCORDANCE WITH DISTRICT POLICY Director Maass moved, and Director VanGundy seconded, that the Board adopt Resolution No. 2000-12 declaring certain equipment surplus and issuing a call for bids. ROLL CALL: all Direc- tors, aye. SO RESOLVED. REVIEW OF MONTHLY STAFF REPORTS The Board reviewed the monthly staff reports. Copies are attached for reference. Mr. Holzmeister noted that Bob Rauch will be attending the first Board meeting in September. CLOSED SESSION Conference with legal counsel — anticipated litigation — initiation of litigation pursuant to Government Code Section 54956.9(c): one case Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9(a), two cases: TDPUD vs. USA Media and USA Media vs. TDPUD The Board adjourned to closed session at approximately 9:10 PM. 6/21/00 Page 3 W RETURN TO PUBLIC SESSION The Board returned to public session at 9:45 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:46 PM. TRUCKEE DnNNE TILI D TRICT J. R mig, Pre ' ent Prepared b Susan M. Craig, Deputy District Clerk smc 6/21/00 Page 4