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HomeMy WebLinkAbout2002-06-05 Min - Board REGULAR MEETING JUNE 5, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President VanGundy ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Alan Harry, Tami Hoedeman, Ed Taylor, Peter Holzmeister, Steve Hollabaugh, Hoe Horvath, Mark Thomas, Neil Kaufman and Barbara Cahill. CONSULTANTS PRESENT: Steve Gross, Andy Morris, Keith Knibb, David Carlson and Glenn Merron. OTHERS PRESENT: Juanita and Frank Schneider, Don McCormick, Dorothy Burden, Charlie White, Roger Terneuzen, Colin Gilboy, George Blanz and Lin Zucconi. PUBLIC INPUT There was no public input. PUBLIC HEARING - 7:00 PM (or as soon thereafter as possible) A PUBLIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING ORAL AND/OR WRITTEN COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING THE DISTRICTS INTENT TO ADOPT A NEGATIVE DECLARATION RELATING TO ADOPTING OF AN ELECTRIC SYSTEM MASTER PLAN. Mr. Knibb of Sauers Engineering presented the negative declaration. Mr. White asked if underground services in Donner Lake were part of the plan. Mr. Horvath replied there are plans for some underground work as part of substations, but there is none scheduled for Donner Lake. Mr. McCormick asked if the conversion of SCADA to fiber optics was part of the Master Plan. Mr. Hollabaugh stated that it is not. Mr. Hollabaugh said the Electric System Master Plan is a planning tool to assist the District in identifying existing deficiencies, identifying improvements necessary to serve growth consistent with plans of the Town of Truckee, Nevada County and Place County, and evaluating electric facilities fees. The Public Hearing was closed at 7:07 PM. ACTION ITEMS BROADBAND BUSINESS PLANNING PROCESS Consideration of expressing the Board's intent to enter into the broadband business 1 Mr. Harry said redesign of the coax system to FTTH should be complete by June 14th, so he should be able to have new costs by July. The Board questioned the amount of money expended on broadband to date and asked legal council if they could make a motion to request this information even though it is not specifically on the agenda. Attorney Gross responded this request is within the scope of the general discussion. Director Hemig moved and Director Aguera seconded, a motion to express the Board's positive intent to enter into the broadband business. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. Director Sutton moved and Director Hemig seconded, a motion to request an accounting of expenditures for the broadband project from its onset three years ago through May 31, 2002. ROLL CALL: All Directors, aye. SO MOVED. Consideration of authorizing District staff to enter into formal negotiations with the Town of Truckee and the Counties of Placer and Nevada for franchises for the provision of video services Attorney Gross provided information about the regulatory authority of Nevada County LAFCo and Franchising Authority of Town of Truckee. Director Hemig moved and Director Maass seconded, a motion to authorize District staff to enter into formal negotiations with the Town of Truckee and the Counties of Placer and Nevada for franchises for the provision of video and cable services. ROLL CALL: Director Sutton, No; All other Directors, aye. SO MOVED. Consideration of authorizing staff to hold technology and programming forums Mr. Harry plans to have three to four forums to discuss the type of technology we will be using and various related concepts. Director Hemig moved and Director Maass seconded, a motion to authorize District staff to hold technology and programming forums. ROLL CALL: All Directors, aye. SO MOVED. Consideration of authorizing staff to communicate the aforementioned actions to Nevada LAFCo Director Maass moved and Director Hemig seconded, a motion to authorize District staff to communicate the actions to Nevada County LAFCo.: Board's intent to enter into the broadband business, enter into formal negotiations with the Town of Truckee and the Counties of Placer and Nevada for franchises for the provision of video services, hold technology and programming forums. ROLL CALL: Director Sutton, No; All other Directors, aye. SO MOVED. Consideration of the CEQA process relating to the broadband business Director Aguera moved and Director Hemig seconded, a motion to direct District staff to update the District's Fiber-optic Project CEQA dated September 1999. ROLL CALL: Director Sutton, No; All other Directors, aye. SO MOVED. 2 Public response period was opened and Mr. Gilboy distributed a sheet which summarized his opinion about the PUD entering into the Internet and cable TV business. Mr. McCormick feels the standard household does not know what the connect cost will be. This point should be discussed at the public forums to both businesses and residential households. Director Sutton wanted the minutes to note she feels some of the motions made for the Broadband Business Process this evening are premature. CONSIDERATION OF A DRAFT NEGATIVE DECLARATION RELATING TO CONSTRUC- TION OF THE GLENSHIRE TRANSMISSION PIPELINE PROJECT: a) Consideration of authorizing staff to file the proposed negative declaration and environmental initial study with the Office of the Nevada County Clerk b) Consideration of authorizing staff to file the proposed negative declaration and environmental study with responsible and interested agencies and with the State Clearinghouse c) Consideration of authorizing staff to publish a notice of public review period and public hearing on the proposed negative declaration Mr. Marin of Garcia and Associates explained there is a sensitive area of plants which triggers the CEQA review and the wetland area will have appropriate mitigation to allow us to cross. Director Hemig moved and Director Maass seconded, a motion to authorize staff to: a) File the proposed negative declaration and environmental initial study with the Office of the Nevada County Clerk b) File the proposed negative declaration and environmental study with responsible and interested agencies and with the State Clearinghouse c) Publish a notice of public review period and public hearing to be held on July 3, 2002 on the proposed negative declaration ROLL CALL: Director Sutton, Abstain; All other Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT WITH COOKSLEY AND ASSOCIATES FOR GEO- PHYSICAL TESTING RELATED TO DEVELOPMENT OF NEW WELLS Director Maass moved and Director Aguera seconded, a motion to authorize the General Manager to enter into contract with Cooksley Geophysics, Inc. not to exceed $87,500 to perform geophysics testing services in the north east area. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT FOR SERVICES RELATED TO REHABILITATION OF THE GLENSHIRE DRIVE WELL. Mr. Taylor explained additional evaluation is needed before there are conclusive answers on arsenic abatement and properly size the well pumps. Director Maass moved and Director Aguera seconded, a motion to authorize the General Manager to approve an addition to the scope of services of Aqua Hydrogeologic Consulting in an additional amount not to exceed $30,000 to provide testing and remediation services related to the rehabilitation of the Glenshire Drive Well. ROLL CALL: All Directors, aye. SO MOVED. 3 AUTHORIZATION TO ENTER INTO AN ADDITIONAL $3,000,000 LINE OF CREDIT WITH US BANK FOR THE CONSTRUCTION OF DONNER LAKE WATER SYSTEM PROJECTS Director Maass moved and Director Aguera seconded, a motion to authorize a resolution providing for the issuance of bond anticipation notes pursuant to the provisions of the improvement Bond Act of 1915 and approving certain documents and authorizing certain actions in connection therewith for Donner Lake Water Assessment District No 00-1 in the amount of a $3,000,000 line of credit with U.S. Bank. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF PROPOSAL FROM SAUERS ENGINEERING TO PERFORM PRE- LIMINARY DESIGN SERVICES FOR TWO STORAGE TANK SITES AT DONNER LAKE Director Maass moved and Director Aguera seconded, a motion to authorize the General Manager to enter into an agreement with Sauers Engineering to perform preliminary design work for two storage tank sites at Donner Lake in the amount of$16,500. ROLL CALL: All Directors, aye. SO MOVED. DONNER LAKE WATER SYSTEM a) Consideration of reducing assessments on two combined vacant parcels b) Consideration of assessments on common area parcels c) Consideration of modifying assessments on motels d) Consideration of amending an assessment on one multi-family unit. Mr. Holzmeister provided location maps and descriptions of possible Donner Lake assessment Adjustments, and asked the Board to decide how they want to proceed and he will return with a resolution at the June 19 Board meeting. By consensus the board directed the General manager to prepare the necessary resolution for consideration at the June 19 meeting. CONSIDERATION OF APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE 6160 WATER STORAGE TANK NUMBER 1 Director Maass moved and Director Aguera seconded, a motion to authorize the staff to advertise for, accept and open bids for the 6160 Water Storage Tank with a bid opening date of June 27, 2002 ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. REPORT ON TDPUD 75TH ANNIVERSARY BEACH DAY Mr. Terrell has spoken with Steve Randall of the Truckee Donner Rec and Park about holding a BBQ at the West End Beach of Donner Lake on September 8. Mr. Randall will assist with an estimate on attendance and activities. The Board agreed to proceed with this activity. ROUTINE ITEMS CONSIDERATION OF MINUTES OF MAY 1, 2002 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of May 1, 2002 as presented. Director Aguera abstain; all other Directors aye, by voice vote.SO MOVED. 4 CONSIDERATION OF MINUTES OF MAY 15,2002 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of May 15, 2002 as presented. All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF MAY 22,2002 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of May 22, 2002 as presented. All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Aguera moved, and Director Hemig seconded, that the Board approve the final December 31, 2001 report. ROLL CALL: All Directors, aye. SO MOVED. Approval of the report: Director Aguera moved, and Director Hemig seconded, that the Board approve the month ended March 31, 2002. ROLL CALL: All Directors, aye. SO MOVED. Approval of disbursements: Director Hemig moved, and Director Aguera seconded, that the Board approve March 2002 disbursements report. ROLL CALL: Sutton, no; all other Directors aye. SO MOVED. CLOSED SESSION : 9:35 PM 16. Conference with legal counsel —existing litigation pursuant to Government Code Sec- tion 54956.9 (a), two cases: TDPUD vs. USA Media, and USA Media vs. TDPUD 17. Conference with legal counsel - existing litigation pursuant to Government Code Section 54956.9 (a): Idacorp Energy L.P. vs TDPUD 18. Conference with legal counsel - potential litigation pursuant to Government Code Section 54956.9 (c), one case Return to open session 10:25 PM. Staff was directed to vigorously defend the lawsuit filed by Idacorp Energy Inc. and pursue other remedies seeking to bring fairly priced electricity to District ratepayers ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:35 PM. TRU EE ONN PrTILITY DISTRICT Nelson Van Gundy, Presidefft Prepared by Barbara Cah W Executive Secreta bhc 5