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HomeMy WebLinkAbout2002-07-17 Min - Board REGULAR MEETING July 17, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings prerecorded on audio tapes which are preserved perpetu ally and made available for I isteninq to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Karen haEd Taylor,r, Neil Peter Holz^meisteark �and Barbara Cahillmas, Alan Harry, Horvath, Mary Chapman, Steve Hollabaug CONSULTANTS PRESENT: Andy Morris and Rick Kauffman (Aggregate Networks) OTHERS PRESENT: John Sattler, Frank and Juanita Schneider, Joe Burns, Mila Withersle and Jim Macgregor PUBLIC INPUT Juanita Schneider commented this is the first year Donner Lake residents did not run out of water over the 4tn of July holiday. She thanked the PUD. PUBLIC HEARING - 7:00 (or as soon thereafter as possible) A PUBLIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING WRITTEN AND/OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING THE DISTRICT'S INTENT O WATERT A LINES GATIVE TOSERVE THE ONION RELATING TO CONSTRUCTIONNER TRACT. There was no public input. The hearing was closed at 7:05 PM. A PUBLIC HEARING WILL BE HELD FOR THE PURPOSE OF PUBLICREGARDING WRITTEN AND/OR ORAL COMMENTS FROM MEMBERS OF THE POMPON ENORDINANCE ESTABLISHING A$10.75 MONTHLY WATER RATE COMPONENT FOR CUSTOMERS IN THEGLENSHI E WATER SYSTEM. Mr. Burns of Contractors Associations Tahoe Truckee (CATT) asked about the value of the Glenshire Water property and when it would be placed for sale. Mr. Taylor said the properties still have active wells. Once the transmission pipeline is complete, the wells will be abandoned and the District can surplus and sell the land. There were no additional comments. The hearing was closed at 7:27 PM. 1 ACTION ITEMS CONSIDERATION OF AN ORDINANCE ESTABLISHING A$10.75 MONTHLY WATER RATE COMPONENT FOR GLENSHIRE In relation to the continuing Glenshire subdivision arsenic issue, Director Sutton wants a status report at each Board meeting about the pipeline progress and arsenic levels. Director Maass moved and Director Sutton seconded, a motion to adopt an ordinance to establish a Glenshire Water System upgrade rate component of $10.75 per month, with an amendment to include the Agreement for Acquisition of the Glenshire Water System by the Truckee Donner PUD as part of the ordinance. ROLL CALL: All other Directors voted aye. SO MOVED. CONSIDERATION OF AN UPDATED FINANCIAL PRO FORMA FOR THE BROADBAND BUSINESS PLAN Mr. Harry gave an overview of assumptions for video and ISP services, and projections of revenue and expenses. Mr. Kaufman of Aggregate Networks explained the goal of his firm is to evaluate the best financial options: lease financing, grant money or government assistance. He is going to submit an application to the Rural Utility Services which will determine the availability of funds for this type of essential use project. In August, Mr. Harry will provide a summary to the Board a of Aggregate Networks accomplishments and dollars expended. He will also present Aggregate Networks' stage two proposal. CONSIDERATION OF THE SALE OF DISTRICT OWNED LAND a) Status report The required letters indicating the District had declared two parcels surplus were mailed to the public agencies. The Hansel property had only one response from the State Resources Agency who said they were not interested. The Southside property did not have any response from the public agencies. b) Consideration of a process for the sale of land c) Consideration of authorizing staff to proceed with the sale of District owned land on Hansel and along Highway 267 Director Hemig moved and Director Aguera seconded, a motion to draft a policy to retain a broker to sell real property. Selection criteria for a broker should be based on a resume of relevant training and experience, number of years in real estate business and in Truckee, record of success and the proposal of a marketing plan, opinion of value and sales commission required. ROLL CALL: Director Sutton, no; All other Directors voted aye. SO MOVED. ELECTRIC SYSTEM MASTER PLAN a) Consideration of adopting the Electric System Master plan Mr. Horvath distributed copies of the Electric System Master Plan to the Board and said there had been no changes since it was originally presented on April 3, 2002. 2 Director Aguera moved and Director Maass seconded, a motion to adopt the Electric System Master Plan prepared March 2002. ROLL CALL: All Directors voted aye. SO MOVED. b) Consideration of scheduling a public hearing relating to possible adoption of an ordinance setting electric facilities fees Mr. Burns of CATT said he will provide input to Mr. Horvath and Mr. Hollabaugh as to how the new electric facilities fees will affect local contractors. Director Maass moved and Director Aguera seconded, a motion to schedule a public hearing relating to possible adoption of an ordinance setting electric facilities fees on August 7, 2002. ROLL CALL: All Directors voted aye. SO MOVED. GLENSHIRE TRANSMISSION PIPELINE PROJECT CEQA PROCESS No action taken. Item to be placed on August 7, 2002 agenda. CONSIDERATION OF APPROVING PLANS SPECIFICATIONS A EST HOLE FONTRACT R DEVELOPMENT DOCUMENTS AND ISSUING A CALL FOR BIDS F OF A NEW WELL Director Sutton wanted the minutes to note she is voting no because she believes the environmental assessment has not been properly completed. Director Maass moved and Director Aguera seconded, a motion to authorize staff to advertise for, accept and open bids for the Water Well Exploration Hole Project with a bid opening date of August , 2002. ROLL CALL: Director Sutton, no; All other Directors voted aye. SO MOVED. CONSIDER CCEPTING THE WAREHOUSE L OF RECOAT/REPAIR PROJECT AS COMPLETE AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION. Mr. Holzmeister said this Notice of Completion covers only the original Warehouse Roof Recoat/Repair Project and the one change order. Director Hemig moved and Director Sutton seconded, a motion to adopt the Resolution 2002-24 accepting the Warehouse Roof Recoat/Repair Project as complete and authorizing the filing of the notice of completion, with additional wording to include $47,409.00 for the original contract and $6,864.00 for the change order. ROLL CALL: All Directors voted aye. SO MOVED. ON WAREHOUSE DECLF RECOAT/REPAIR ARING NG AN EMERGENCLYEDISPENSSNG WITH BIDDING AND F A RESOLUTION AND AWARDING A CONTRACT. Director Maass moved and Director Hemig seconded, a motion to adopt the Resolution 2002-25 w finding that an emergency exits with respect to the roof of the District's headquarters building and directing that competitive bidding be dispensed with in connection with awarding a contract for repair of the roof in the amount of $21,390.00. ROLL CALL: All Directors voted aye. SO MOVED. 3 CONSIDERATION OF OFFERING WELL BABY CARE AS PART OF THE DISTRICT'S MEDICAL INSURANCE PROGRAM Mr. Holzmeister said currently the cost to self insure this plan would be approximately $4,000.00 per year. If the cost increases to $5,000.00, it may be more beneficial to insure this type of program with the NRECA. Director Maass moved and Director Aguera seconded, a motion to approve the addition of Well Baby Care to the District'sdNRECA or self self-ical coverae, and to fprove unding Well Babyg the Care benefit tbfromare the through our medical plan from District. ROLL CALL: All Directors voted aye. SO MOVED. TREASURER'S REPORT FOR MAY, 2002 Approval of the report: Director Maass 2002 ROLL CALdL All D�ectorse aye SO MOVED.r Agura seconded, that Board 31 approve the month ended May , a seconded, that the Approval of disbursements:uDrsementsreport ROirector ass dLL CALL:Director Sutton,g o;rall other Directors aye. Board approve May 2002 d SO MOVED. WORKSHOP ITEMS DISCUSSION OF THE STATUS OF STRATEGIC PLAN PROJECTS Mr. Holzmeister distributed a status report for the Strategic Plan for 2002. He said a lot of goals had been placed in the plan and many objectives have been completed considering the large number of projects: Water System Master Plan: storage tank, well program, booster pump station, and water lines at Tahoe Donner • Nimbus groundwater study completed • GIS support efficiency with new form requests • Staff additions: accountant, field technicians, two clerical and one management Community presence: 751h Anniversary party and parade Broadband: FTTH, updated Performa and Aggregate Networks finance research Growth affecting economic situation: cash flow assisted by loans Electric Master Plan-complete There is more to accomplish: • Water utilization • Joint planning with PCWA on Martis Valley water basin • Financial master plan • Customer service standard • Headquarters plan —space needs for staff in water department, administrative services and telecommunications • Corporate Yard- space needs for materials, equipment and vehicles MONTHLY STAFF REPORTS 4 Director Sutton commented on new line construction along Northwoods and asked Mr. Horvath to check this area. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: TDPUD VS. USA MEDIA, AND USA MEDIA VS. TDPUD CONFERENCE WITH LEGAL 54956 9SAL TWO CASES! IDACORP ENERGYNL.P.OVS.GOV- ERNMENT CODE SECTION (A), AND TDPUD VS. IDACORP ENERGY L.P. RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:45 PM. TRUCKEE DONNE PUBLIC UTILITY DISTRICT Nelson Van Gund Preside Prepared by Barbara Cahill, Executive Secretary bhc 5