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Home My WebLink About2004-08-18 Min - Board REGULAR MEETING August 18, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:01 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson VanGundy were present. EMPLOYEES PRESENT: Ed Taylor, Mark Thomas, Neil Kaufman, Steve Hollabaugh, Peter Holzmeister, Mary Chapman and Barbara Cahill CONSULTANTS PRESENT: Keith Knibb, Larry Rolapp, John Murphy, Dennis DeCuir, Steve Gross and Dan Gangwish OTHERS PRESENT: Frank and Juanita Schneider, Bill Thomason, Bruce Douglas, Tim Taylor, Emilie Kashtan, Rick McCann, Mark Wasley, Ed Morgan, Noah Markhoff, Mike Nethersdle and Ann Grogan PUBLIC INPUT Emilie Kashtan, a resident of the Donner Lake area, thanked the District for all its efforts in re- habilitating the water system She does however have a concern about a pond and wetland area above West Reed Avenue where there was some disturbance caused by some pipeline installa- tion work. ACTION ITEMS Director Maass recused himself from the dais and moved to a seat in the audience because his residential property borders the Gray's Crossing development area. Attorney Steve Gross of Porter Simon excused himself from the dais and moved to a seat in the audience because the law firm works for East/West partners, but not on this project. GRAYS CROSSING COMMUNITY FACILITIES DISTRICT NO 04-1 - CONSIDERATION OF ADOPTING A RESOLUTION AMENDING THE ACQUISITION AND DISCLOSURE AGREE- MENT Director Aguera moved and Director Hemig seconded, a motion to adopt a resolution approving an amended Acquisition and Disclosure Agreement in connection with Truckee Donner PUD Community Facilities District No. 04-1 (Grays Crossing). ROLL CALL: Director Maass, recused; Director Sutton, no (feels it is not appropriate action for the District to provide funding for a development of this type, feels this will set a precedent for other developers and objects to financing for investor owned utility companies); All other Direc- tors, aye. SO MOVED. 1 GRAYS CROSSING COMMUNITY FACILITIES DISTRICT NO 04-1 LEGAL AND FINANCING DOCUMENTS — CONSIDERATION OF A RESOLUTION ADOPTING AND APPROVING THE TRUST INDENTURE, THE CONTINUING DISCLOSURE AGREEMENT, THE PRELIMINARY OFFICIAL STATEMENT AND THE BOND PURCHASE AGREEMENT. Director Aguera moved and Director Hemig seconded, a motion to adopt a resolution authoriz- ing the sale and issuance of special tax bonds and approving documents relating thereto: 1. The Trust Indenture dated as of September 1, 2004 between BNY Western Trust Com- pany of California and the Community Facilities District. 2. The Continuing Disclosure Agreement dated as of September 1, 2004 between MuniFi- nancial and the Community Facilities District. 3. The Preliminary Official Statement relating to the Bonds. 4. The Bond Purchase Agreement between the Community Facilities District and UBS Fi- nancial Services Inc. ROLL CALL: Director Maass, recused; Director Sutton, no (feels it is not appropriate action for the District to provide funding for a development of this type, feels this will set a precedent for other developers and objects to financing for investor owned utility companies); All other Direc- tors, aye. SO MOVED. CONSIDERATION OF CONTRACT CHANGE ORDER NUMBER 2 FOR THE DONNER LAKE PIPELINES —2004 PROJECT Director Aguera moved and Director Van Gundy seconded, a motion to authorize the contract Change Order No. 2 for the Donner Lake Pipelines-2004 Project in the amount of a $51,481.20 payment to Jurin Construction. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF PLANS, SPECIFICATIONS, AND CONTRACT DOCUMENTS AND AUTHORIZING CALL FOR BIDS FOR CONSTRUCTION OF THE RED MOUNTAIN TANK Director Van Gundy moved and Director Aguera seconded, a motion to authorize staff to work with Sauers Engineering to advertise for, accept and open bids for the Red Mountain Water Storage Tank with a bid opening date of September 9, 2004. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF CHANGE ORDER NUMBER 1 TO THE INSTALLATION OF SER- VICES FOR THE NORTH SHORE OF DONNER LAKE — CONTRACT B PROJECT TO PER- FORM PIPELINE INSTALLATION AT THE RED MOUNTAIN TANK SITE Director Van Gundy moved and Director Aguera seconded, a motion to authorize Change Order No. 1 to the Installation of Services for the North Shore of Donner Lake-Contract B to Hansen Brothers in the amount of $171,778.00 for installation of site piping and other improvements at Red Mountain tank site. ROLL CALL: Director Sutton, no (this change order has different parameters than the original — project that was bid); All other Directors, aye. SO MOVED. 2 CONSIDERATION OF A CONTRACT CHANGE ORDER NUMBER 2 FOR THE DISTRICT PIPELINE REPLACEMENT - 2004 Director Hemig moved and Director Van Gundy seconded, a motion to authorize Contract Change Order No. 1 for the District Pipeline Replacement — 2004 Project in the amount of $66,790.71 to Herb Suter Construction. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR THE PURCHASE OF HUTS FOR THE DISTRICT'S BROADBAND PRO- JECT. Director Hemig moved and Director Van Gundy seconded, a motion to award the purchase of Huts for the District's Fiber to the User Equipment to Dupont Building Inc. of Cameron, Louisi- ana in the amount of$169,665.00. ROLL CALL: Director Sutton, no (board not involved in this bid process and has not approved the money being spent); All other Directors, aye. SO MOVED. CONSIDERATION OF A AGREEMENT WITH THE TOWN OF TRUCKEE FOR RICHARDS BOULEVARD PUMP STATION AND THE DONNER LAKE ROAD TANK SITE Director Aguera moved and Director Van Gundy seconded, a motion to authorize staff to exe- cute an agreement with the Town of Truckee for the Richards Pump Station and Donner Lake Road Tank sites ROLL CALL: Director Sutton, no (an environmental review has not been done relating to the tank site); All other Directors, aye. SO MOVED. WORKSHOP DISCUSSION OF PROPOSAL TO CONDUCT A WATER METER RATE STUDY Mr. Holzmeister discussed the approach and method of the two proposals received from: Reiter-Lowry Consultants and R.W, stating that the proposals were essentially similar in ap- proach. Two members of CATT, Mike Nethersdle and Noah Markhoff, voiced their support of metering and participating in the rate discussions. The board agreed to place this item as an action item on a future agenda. DISCUSSION OF DISTRICT ORGANIZATIONAL ISSUES Reiter-Lowry Consultants completed Phase 1 of the District organization structure analyses which covered areas of concern, service area observations and recommendations. Mr. Holzmeister went on to highlight points of the Phase 2 report which goes into detail about how to address the immediate and long-range business plans to deal with the challenges the District faces in Management information and Communication, Financial Management and Planning, and Operations and Organization. The board agreed to continue with Reiter-Lowry Consultants and to place their proposal for the Plan Development Task list as an action item on a future agenda. 3 DISCUSSION OF FINANCE MASTER PLAN POLICIES Mr. Holzmeister gave examples of the figures that would enable the District to set policies on cash reserves for both operations and capital. He also provided figures about current debt and its percentage of the total operating expenses--leading to a policy on the use of debt, length of debt and percent of debt payment to the general fund. STAFF REPORTS There were no board comments. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:35 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jamos A. Maass, President Prepared by 6LAk,4C/ Barbara Cahill, Deputy District Clerk bhc 4