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Home My WebLink About2003-08-20 Min - Board REGULAR MEETING August 20, 2003 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Ron Hemig, James Maass, Patricia Sutton and Nelson VanGundy were present. Direc- tor Joe Aguera arrived at 8:50 PM. EMPLOYEES PRESENT: Alan Harry, Kathy Neus, Neil Kaufman, Ed Taylor, Steve Hollabaugh, Ed Taylor, Ian Fitzgerald, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, David Carlson and Keith Knibb OTHERS PRESENT: Frank and Juanita Schneider, Katrina Paz, Jody Sweet, George Blanz, Richard Wren, Al Farrantine, Joe McGinity and Rene Shadforth PUBLIC INPUT Richard Wren asked the board to consider waiving the electric fee increase of$1,100 to change his panel from 100 amps to 200 amps. He was not aware of the ordinance fee increase on May 5, 2003 when he renewed his building permit and feels the increase is substantial. The board agreed to agendized this item for consideration at a future meeting. PUBLIC HEARING—7:00 PM or as soon thereafter as possible A PUBLIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING WRITTEN AN OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING THE DISTRICT'S CONSIDERATION OF A NEGATIVE DECLARATION RELATED TO THE DONNER LAKE WATER SYSTEM REHABILITATION PHASE 2 PROJECT. Al Farrantine has property at Donner Lake and expressed his opinion over the placement of a water tank at one of the sites. Mr. Kaufman will review the plans and contact Mr. Farrantine. ACTION ITEMS DISCUSSION OF A REQUEST THAT THE DISTRICT INSTALL VISUAL SCREENING AT THE MARTIS VALLEY SUBSTATION, POSSIBLE ACTION Joe McGinity asked the board to consider shielding the Martis Valley substation from view by planting shrubs or trees. This would make the area more appealing to the neighbors. The board asked Mr. Holzmeister to research possible landscaping solutions and come back to the board with a recommendation and a site map. BROADBAND BUSINESS IMPLEMENTATION—CONSIDERATION OF A FINANCIAL AND STATUS REPORT Director Van Gundy moved and Director Maass seconded, a motion to accept the updated financial analysis of the Fiber/Telecom/Broadband Related Disbursements through June 13, 2003. ROLL CALL: Director Aguera, absent; Director Sutton, no (report has not gone far enough and some items need further explanation); All other Directors, aye. SO MOVED. 1 BROADBAND BUSINESS IMPLEMENTATION — CONSIDERATION OF APPROVING PLANS SPECIFICA- TIONS AND CONTRACT DOCUMENTS AND AUTHORIZING A CALL FOR BIDS FOR ELECTRONIC EQUIPMENT Director Van Gundy moved and Director Maass seconded, a motion to authorize staff to advertise for, receive, and open bids for the Broadband Equipment & Design for Fiber To The User System Project with a bid opening date of September 5, 2003; adding language to the bid contract document there is a contingent precedent stating that funding and LAFCo approval be in place before moving forward. ROLL CALL: Director Aguera, absent; Director Sutton, no (feels this decision is premature and does not place the District in a good position);All other Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE NUMBER 1 FOR THE DONNER LAKE TRACT PIPELINE PROJECT Director Maass moved and Director Van Gundy seconded, a motion to authorize a Donner Lake Tract Pipelines Contract Change Order #1, in the amount of a $42,908.23 payment to Herbert Suter Construction from the District. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE PROSSER VILLAGE WELL; RETAIN THE SERVICES OF AQUA HYDROGEOLOGIC CONSULTING DURING THE PROSSER VILLAGE PRODUCTION WELL DRILLING AND PUMPING TEST PROGRAMS. Director Maass moved and Director Van Gundy seconded, a motion to authorize staff to advertise for, accept, and open bids for the Prosser Village Production Well drilling and Pumping Test Programs with a bid opening of September 11, 2003; and approve the proposal from Aqua Hydrogeologic Consulting for supervision and documentation during the Prosser Village production well drilling and pumping test programs in an amount not to exceed $78,870.00. ROLL CALL: Director Aguera, absent; Director Sutton, no (Community Facilities District agreement not com- pleted, which in turn should pay for this project); All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED FOR THE GEOLOGIC EXPLORATION BORE- HOLES PROGRAM, POSSIBLE AWARD OF A CONTRACT Director Maass moved and Director Van Gundy seconded, a motion to award the Geologic/Exploration Boreholes program project, as modified by one Addenda prior to the Bid Opening to Lang Exploratory Drilling, in the amount of$153,400.00; project is funded by the Surplus Land Trust Fund, to be paid back by future Facility Fees for the Geologic/Exploration Boreholes program. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING ADDITIONAL FUNDING TO SAUERS ENGINEERING TO COMPLETE THE STATE REVOLVING FUNDING APPLICATION. Director Maass moved and Director Van Gundy seconded, a motion to approve an additional funding amount of $20,000.00 to Services agreement with Sauers Engineering, Inc. for preparation of the State Revolving Fund Application. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF RETAINING THE SERVICES OF AN UNDERWRITER AND AN APPRAISER RE- LATED TO FORMATION OF COMMUNITY FACILITIES DISTRICTS 03-1 AND 03-2 Attorney Gross of Porter Simon excused himself from the dais and moved to a seat in the audience because the law firm works with East/West partners. Director Maass recused himself from the dais and moved to a seat in the audience because his residential property borders the Gray's Crossing development area. 2 Director Aguera moved and Director Van Gundy seconded, a motion to retain UBS Financial Services Inc. to assist with the municipal bond underwriting for both Old Greenwood 03-1 and Gray's Crossing 03-2; and to retain Brown, Chudleigh, Schuler, Donaldson and Associates as the appraiser related to the formation of the Community Facilities District of Old Greenwood 03-1. ROLL CALL: Director Maass, recused; Director Sutton, no (opposed to a CFD being underwritten by the Dis- trict); All other Directors, aye. SO MOVED. CONSIDERATION OF APPLICATIONS FOR THE ABANDONMENT OF VARIOUS EASEMENTS Director Maass moved and Director Van Gundy seconded, a motion to adopt a resolution authorizing an abandonment, as to its interest, of a portion of a public utility easement on APN 080-300-006, Brian and Renee Arington, located at 10823 Thelin Drive, Truckee. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. Director Maass moved and Director Van Gundy seconded, a motion to adopt a resolution authorizing an abandonment, as to its interest, of a portion of a public utility easement on APN's 16-390-37 and 16-410-28, Barbara Parker, located at 10645 and 10661 Laurelwood Drive, Truckee. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF AN ATTORNEY-CLIENT FEE AGREEMENT RELATED TO A PETITION BY IAN FITZ- GERALD FOR ALIEN WORKER STATUS Director Maass moved and Director Van Gundy seconded, a motion to approve the Attorney-Client Fee Agreement, as modified by Counsel Steve Gross; and the agreement between Ian Fitzgerald and the District, as modified by Counsel Steve Gross. ROLL CALL: Director Aguera, absent; Director Sutton, no (does not approve of the District backing a type of loan program); All other Directors, aye. SO MOVED. CONSIDERATION OF SCHEDULING THE ANNUAL STRATEGIC PLAN WORKSHOP Director Maass moved and Director Van Gundy seconded, a motion to cancel the regular September 3, 2003 board meeting and hold the strategic plan workshop on September 10, 2003, with a brief special meeting at 7:00 PM. ROLL CALL: Director Aguera, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. MONTHLY STAFF REPORTS No action taken. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:57 PM. TRUC E DO PUBLIC T ITY DISTRICT P. Ron emi. idetn Prepared bY _ Barbara C#i , Deputy District Clerk bhc f 3