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Home My WebLink About2004-08-04 Min - Board REGULAR MEETING August 4, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only min- utes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson Van- Gundy were present. EMPLOYEES PRESENT: Steve Hollabaugh, Alan Harry, Mary Chapman, Kathy Neus, Ed Taylor, Neil Kaufman, Mark Thomas and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Pettit Gilwee OTHERS PRESENT: Juanita and Frank Schneider and Paul Raymore PUBLIC INPUT There was no public input. Director Sutton asked the Board to amend the agenda and add a brief report regarding the matter of the Lahonton Water Control Board letter mentioned in a Sierra Sun newspaper article. President Maass deferred to counsel. Counsel Gross stated that to amend the agenda there is a two part test: the item had to come to the attention of the board after the agenda was posted and there has to be a need to take immediate ac- tion upon it. President Maass asked staff if there is immediate action to be taken and staff responded there is none. Director Hemig asked if there could be a brief report. Counsel Gross said there could not be any ex- change of dialog for merely a report. Whereas, an agenda item affords the public the ability to partici- pate with a question and answer session. There also needs to be proper notice given to the commu- nity on this issue. President Maass indicated this item should be placed on the next agenda and there be a report from the staff. CONSENT CALENDAR Director Sutton asked to pull the consent calendar and place it under the action items. ACTION ITEMS CONSIDERATION OF A RESOLUTION DECLARING VARIOUS COMPUTERS AND OTHER OF- FICE EQUIPMENT AND AUTHORIZING THE GENERAL MANAGER TO DISPOSE OF THEM UN- DER THE TERMS OF DISTRICT POLICY. Director Van Gundy moved and Director Hemig seconded, a motion to adopt the resolution declaring the lists of computer hardware, software and office equipment surplus and authorize the General Manager to dispose of said property in accordance with District policy. ROLL CALL: All Directors, aye. SO MOVED. 1 CONSIDERATION OF A RESOLUTION CONVEYING A GRANT OF PIPELINE EASEMENT TO SOUTHWEST GAS Director Sutton moved and Director Van Gundy seconded, a motion to adopt the resolution authoriz- ing the grant of a pipeline easement to Southwest Gas Company on a parcel of District owned prop- erty- APN 17-480-02. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CON- TRACT FOR PURCHASE OF WATER SYSTEM MOTORS AND PUMPS Director Van Gundy moved and Director Hemig seconded, a motion to award the contract for booster pumps and motors in the amount of $90,056.00 plus tax to Flowserve Corporation of Chico, Califor- nia. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF CLOSING OUT THE COACHLAND / 1-80 UNDERCROSSING PROJECT A. Consideration of a close out change order Director Van Gundy moved and Director Aguera seconded, a motion to authorize a payment of $78,617.37 to Truckee Sanitary District to cover the District's share of the Coachland 1-80 Under- crossing project: Bid Price $72,450, change order's $3,850.13 (District share of design, inspection and administration costs) and $2,317.24 (modification due to existing casing). ROLL CALL: All Directors, aye. SO MOVED. B. Consideration of a resolution accepting the project as complete and issuing a notice of completion Director Van Gundy moved and Director Hemig seconded, a motion to adopt a resolution accepting the Coachland 1-80 Undercrossing project as complete and authorize filing a Notice of Completion with Nevada County. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF CONTRACT CHANGE ORDER NUMBER 1 RELATING TO THE DONNER LAKE PIPELINE PROJECT Director Hemig moved and Director Aguera seconded, a motion to authorize a Contract Change Or- der No. 1, in the amount of a $23,061.65 payment to Jurin Construction for the Donner Lake Pipe- lines-2004 Project. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT IMPLEMENTING A PERS PENSION PLAN Director Van Gundy moved and Director Hemig seconded, a motion to adopt the Resolution Authoriz- ing a Contract between the Board of Directors of the Truckee Donner Public Utility District and the Board of Administration California Public Employees' Retirement System. ROLL CALL: All Directors, aye. SO MOVED. 2 ROUTINE BUSINESS Director Sutton asked the action on the minutes of July 7, 2004 be rescheduled to a future board meeting. She believes there is an inaccuracy regarding an action item roll call. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of July 21, 2004. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Van Gundy moved, and Director Aguera seconded, that the Board approve the month ended June 2004. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Hemig moved, and Director Van Gundy seconded, that the Board approve the June 2004 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR. PROPERTY: APN 18-010-10. AGENCY NEGOTIATOR: KATHY NEUS. UNDER NEGOTIATION: CONDITION OF TITLE REPORT RETURN TO OPEN SESSION There is no reportable action. ADJOURNMENT There being no further business before the Board,.the meeting was adjourned at 7:53 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, President Prepared by � � Barbara Cahill., Deputy District Clerk bhc 3