Loading...
HomeMy WebLinkAbout2002-08-07 Min - Board REGULAR MEETING AUGUST 7, 2002 e with District Code Section 2.08.010 the TDPUD minutes are action on", accordanut c es. All Board meetings are recorded on audio tapes which are reserved perpetually and ade available for listening to any interested party upon their reque m St. The regular meeting of the Board ofDirrect s by the President Vn DonnerGun Public Utility District was called to order at 7:05 PM in the TDPUD Board o Y y. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Tami Hoedeman, Mark Thomas, Alan Harry, Kathy Neus, Ed Taylor, Jim Wilson, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Andy Morris, Steve Gross, David Carlson, Rick Kaufmann, Glenn Merron, Keith Knibb and Eric Johnson OTHERS PRESENT: Joe Burns, Juanita and Frank Schneider, George Blanz and between 15 — 18 additional visitors. PUBLIC INPUT Mr. Blanz had a few comments: Power outages: suggested the TDPUD install an automated response system • Website: archive prior months agendas and minutes • Requested a process to get in touch with Directors PUBLIC HEARING - 7:00 (or as soon thereafter as possible) A PUBLIC HEARING WILL BE HELD FOR HE PUB LC PURPOSE REGARDING TH RECEIVING E DISTRICT'S INTENTRTO IT- TEN COMMENTS FROM MEMBERS O ADOPT AN ORDINANCE SETTING ELECTRIC FACILITIES FEES. Mr. Burns, Contractors Association of Truckee Tahoe (CATT), stated that he has been working with District staff about the calculation method of the new electric facilities fee. He feels a portion of the projects from the Electric Master Plan the o verale costs and thelnewt's existing customers.facilitiesfee recalculatedeMr.oBurns re this portion should be subtracted from also proposed a tiered fee structure, with a review every five years. The Directors stated their pleasure with the comments and glad CATT is involved. Mr. Holzmeister was directed to continue discussions with Mr. Burns to explore options and possibilities. Director Sutton moved and Director Auerag All seconded, a motion to the Public Hearing until the September 4, 2002 Board g ACTION ITEMS CONSIDERATION OF AN ORDINANCE SETTING ELECTRIC FACILITIES FEES 1 ion to move the tem to . Director Hemig moved and Director Ag rto the Septembert4 2002 Board meeting. 'No other consider an ordinance setting electric facilities fees was taken. ROLL CALL: Directors Aguera, Hemig, Maass, Sutton and Van Gundy BROADBAND BUSINESS PLAN a) Continuation of the Aggregate Networks contract Mr. Kaufmann of Aggregate Networks summarized the work they had accomplished: • Assisted with ideas and concepts that can be financed • Prepared documentation for lenders and Rural Utility Service programs for financing. • Collected letters of support The following tasks are to be covered in the extension agreement: • Identify, qualify, target and procure Federal Loan/Grant programs • Assist with vendors for build and/or content. • Work on incremental stages of"rolling-out" the services Director Hemig moved and Director tract with Aggr seconded, a motion to authorize staff to execute an egate Net agreement to extend the con 99works to January 10 2003, of to exceed $50,000.00. ROLL CALL: Director Sutton, no; All other Directors voted aye. SO MOVED. b) Discussion of public information program Ms. Gilwee gave details of her strategy for a public relations outreach campaign for TDPUD broadband services: develop an identity, work out an advertising campaign, put together news releases and coordinate events with master speakers. Director Sutton wanted the minutes to note the $15 million cost to build the broadband system and how this approach differs dramatically from the way the District handles new services for electric and water. c) Consideration of two invoices submitted by Navigant Consulting Removed from agenda. No action taken. DISCUSSION OF A PLAN TO PROVIDE WATER TO GLENSHIRE RESIDENTS ON A TEMPORARY BASIS Mr. Taylor said there have been requests by Glenshire residents to have a reliable source of water. He is making arrangements to have a tap available on the west side of the Glenshire Drive Well. GLENSHIRE TRANSMISSION PIPELINE PROJECT CEQA PROCESS a) Adoption of the Negative Declaration b) Approval of the project for purposes of CEQA c) Authorization to file the Notice of Determination with the Nevada County Clerk and the Governor's Office of Planning and Research d) Adoption of a DeMinimus Impact Finding and authorization to file the Department of Fish and Game certification of fee exemption with the Nevada County Clerk e) Adoption of a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment 2 Director Hemig moved and Director Maass seconded, a motion to: a) Adopt the Final Negative Declaration b) Approve the project for purposes of CEQA c) Authorize staff to file the Notice of Determination with the Nevada County Clerk and the Governor's Office of Planning and Research d) Adopt a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION TRANSMISSION PIPELINE PROJECT, POSSIBLE AWARD OF CONSTRUCTION GLEN A CONTRACT. Director Hemig moved and Director Aguera seconded, a motion to award the GLENSHIRE TRANSMISSION PIPELINE project, as modified by three Addenda prior to the Bid Opening, to Vulcan Construction in the amount of $1,497,218.00. ROLL CALL: All Directors, aye. SO MOVED. CONAND ASTER SERVICES R C S ELEMENT LAFCO ANNEXATION UPDATE RELATIVE TO ANNEXING GLENSHIRE MUTUAL AND MASTER SE WATER COMPANY SERVICE TERRITORY WATER INTO THE DISTRICT a) Consideration of approving the application for the Glenshire Water System Service Area Annexation Director Hemig moved and Director Aguera seconded, a motion to approve the application for the Glenshire Water System Service Area Annexation. ROLL CALL: All Directors, aye. SO MOVED. b) Consideration to adopt the Resolution of Application Director Maass moved and Director Aguera seconded, a motion to adopt the Resolution of Application, requesting the Nevada Local Agency Formation Commission to take proceedings for the annexation of the Glenshire Mutual Water Company service area, with a date change for the Negative Declaration to November 7, 2001. ROLL CALL: All Directors, aye. SO MOVED. c) Consideration of authorizing the filing of the Application and Sphere of Influence Update with the Nevada County Local Agency Formation Commission Director Maass moved and Director Aguera seconded, a motion to authorize the filing of the Application and Sphere of Influence Update with the Nevada County Local Agency Formation Commission. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. ROLL CALL: All Directors, aye. SO MOVED. DONNER TRACT CEQA PROCESS a) Adopt the Final Negative Declaration. b) Approve the project for purposes of CEQA. c) Authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk, and the Governor's Office of Planning and Research. d) Adopt the Mitigation Monitoring Program e) Adopt the DeMinimus Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk. 3 f) Adopt a finding that the draft documents as circulated and the negative declaration reflect the District's independent judgment Attorney Steve Gross excused himself during the agenda item. Director Hemig moved and Director Maass seconded, a motion to: a) Adopt the Final Negative Declaration b) Approve the project for purposes of CEQA c) Authorize staff to file the Notice of Determination with the Nevada County Clerk and the Governor's Office of Planning and Research d) Adopt the Mitigation Monitoring Program e) Adopt the De Minimis Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk. f) Adopt a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment ROLL CALL: All Directors, aye. SO MOVED. EXPLORATION TEST WELL a) Consideration of awarding a Contract for Drilling a Test Well from bids accepted on August 1, 2002 Director Hemig moved and Director Aguera seconded, a motion to authorize staff to award a contract for drilling of a test well for $130,075.00 to Humboldt Drilling & Pump Co. of Winnemucca, Nevada. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. b) Consideration of an Agreement for services with Aqua Hydrogeologic Consulting Services for the supervision and data collection during the drilling of the test well Director Hemig moved and Director Aguera seconded, a motion to approve a contract for services from Aqua Hydrogeologic Consulting in an amount not to exceed $29,106 to provide supervision and testing services for the Alder Drive Test Well and authorize the execution of an agreement for the proposed services. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF PROPOSALS FOR REAL ESTATE BROKERAGE SERVICES Director Hemig moved and Director Aguera seconded, a motion to extend the decision to select a Real Estate Brokerage Service to sell two parcels of land to September 4, 2002 Board meeting. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. AUTHORIZATION TO ISSUE A REQUEST FOR QUALIFICATIONS TO AUDITING FIRMS FOR THE PURPOSE OF SELECTING AUDITORS TO PERFORM THE 2002 ANNUAL AUDIT. Director Sutton moved and Director Hemig seconded, a motion to authorize staff to issue a request for a Statement of Interest and Qualifications to auditing firms for the purpose of selecting auditors to perform the 2002 annual District audit. ROLL CALL: All Directors, aye. SO MOVED. Director Sutton moved and Director Hemig seconded, a motion for the Board to receive and review responses, set the standards for qualifications and interview the finalists. ROLL CALL: All Directors, aye. SO MOVED. 4 CONSIDERATION OF APPOINTING BARBARA CAHILL TO SERVE AS DEPUTY DISTRICT CLERK. Director Aguera moved and Director Hemig seconded, a motion to authorize the General Manager to appoint Barbara Cahill to serve as Deputy District Clerk. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON THE BIENNIAL REVIEW OF THE DISTRICT'S CONFLICT OF INTEREST CODE, POSSIBLE ACTION Director Aguera moved and Director Maass seconded, a motion to authorize the General Manager to notify the Fair Political Practices Commission that the District intends to amend its conflict of interest code; submit the draft amendment to effected employees and advertise it for public review; and schedule a public hearing on the draft amendment for September 18, 2002 at 7:00 PM. ROLL CALL: All Directors, aye. SO MOVED. EMERGENCY ROOF ACTION: a) Consideration of terminating the emergency action relating to repair of the roof at the District headquarters building Director Van Gundy moved and Director Aguera seconded, a motion to terminate the emergency action relating to repair of the southeast roof at the District headquarters building. ROLL CALL: All Directors, aye. SO MOVED. b) Consideration of a resolution accepting the Emergency Roof Action Project as complete and authorizing the filing of the notice of completion. Director Aguera moved and Director Maass seconded, a motion to consider a resolution accepting the Emergency Roof Action Project as complete and authorizing the filing of the notice of completion. ROLL CALL: All Directors, aye. SO MOVED. DISCUSSION OF THE ANNUAL STRATEGIC PLAN MEETING Mr. Holzmeister has arranged with Bob Rausch will conduct the workshop for the District's strategic planning meeting on August 21, 2002. ROUTINE ITEMS MINUTES OF JULY 3, 2002 ded, that the Board approve the minutes of July 3, Director Hemig moved, and Director Aguera secon 2002 with attendance change reflecting absence of Directors Maass and Sutton. All Directors aye, by voice vote. SO MOVED. MINUTES OF JULY 17, 2002 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of July 17, 2002 with a change on page three adding the phrase "she believes" to the reason Director Sutton voted no on the Test Well bid. All Directors aye, by voice vote. SO MOVED. 5 TREASURER'S REPORT Approval of the report: Director Hemig moved, and Director Aguera seconded, that the Board ap- prove the month ended June 30, 2002. ROLL CALL: Directors Aguera, Hemig, Maass, Sutton and Van Gundy. SO MOVED. Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve June 2002 disbursements report. ROLL CALL: Director Sutton, no; All other Directors aye;. SO MOVED. CLOSED SESSION 21. Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9 (a), two cases: TDPUD vs. USA Media, and USA Media vs. TDPUD 22. Conference with legal counsel - existing litigation pursuant to Government Code Section 54956.9 (a), two cases: Idacorp Energy L.P. vs TDPUD and TDPUD vs Idacorp Energy L.P. RETURN TO OPEN SESSION No reportable action from the closed session. Director Sutton make a motion to amend the agenda to discuss two topics related to the 75th Anniver- sary Celebration at the Beach to allow staff a longer period of time to facilitate suggestions. The mo- tion died for lack of a second. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:15 PM. TRUC E DONNER P BLIC UTILITY DISTRICT Nelson Van Gundy, President Prepared by �� (wr /a' Barbara Ca II, Deputy District Clerk bhc 6