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Home My WebLink About2004-09-01 Min - Board REGULAR MEETING September 1, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only min- utes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Ron Hemig, James Maass and Patricia Sutton were present. Directors Joe Aguera and Nelson VanGundy EMPLOYEES PRESENT: Kathy Neus, Alan Harry, Steve Hollabaugh, Tammie Hoedeman, Ed Tay- lor, Jim Wilson, Ian Fitzgerald, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Keith Knibb and Doug Hunter OTHERS PRESENT: Frank and Juanita Schneider, Jody Sweet, Bill Thomason, Paul Raymore, Tim Taylor, Mike Brown and three other members of the public. PUBLIC INPUT There was no public input. CONSENT CALENDAR Director Sutton requested the consent calendar be moved to the action items. ACTION ITEMS CONSIDERATION OF ADOPTING THE CALENDAR FOR PREPARATION OF THE BUDGET FOR 2005 Director Sutton moved and Director Hemig seconded, a motion to adopt the calendar for preparation of the 2005 District budget. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING A CONTRACT CHANGE ORDER TO NORTHSIDE SERVICE INSTALLATION CONTRACT A PROJECT Director Hemig moved and Director Sutton seconded, a motion to authorize Contract Change Order #1, in the amount of a $4,719.25 payment to Hard Line Excavating, bringing the total of the contract to $613,329.25. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. DISCUSSION OF UAMPS IPP 3 ELECTRIC POWER GENERATION PROJECT, POSSIBLE AC- TION Doug Hunter (General Manager of Utah Associated Municipal Power Systems, UAMPS) presented information on the Intermountain Power Project Unit#3 (IPP3) located in west-central Utah. This de- velopment stage involves a Development Coordination Agreement which will establish a definitive cost for the plant, define the project, put together a project agreement and a vote to construct the plant. The District has an opportunity to participate in this project and secure an entitlement share of 15 to 16MW of the plant production. 1 September 1, 2004 A Joint Action Agreement has been provided to District Counsel for review. It defines the terms be- tween UAMPS and the participants to enter into the IPP3 Development Agreement and the Devel- opment Coordination Agreement. No action was taken. CONSIDERATION OF A RESOLUTION APPROVING DOCUMENTS RELATING TO THE BROADBAND BUSINESS PLAN This item will be postponed. It has not been dropped, but will be placed on a future agenda fairly soon. What has happened is that Cebridge Communications has appealed to LAFCo for reconsid- eration. Under the laws of the State of California with Cebridge's request of LAFCo, we must put this matter on hold. After the LAFCo Commission has reviewed their decision, and reaffirms their con- clusion, we will put this item back on the agenda. CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION AC- CEPTING THE PROSSER VILLAGE WELL PUMP DEVELOPMENT AND TESTING PROGRAM AS COMPLETE AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION Director Hemig moved and Director Sutton seconded, a motion to authorize a Contract Change Or- der#1, in the amount of a $1,458.50 deduction to Carson Pump, bringing the total of the contract to $36,811.50. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. d Director Hemig moved and Director Sutton seconded, a motion to adopt a resolution accepting the Pump Development and Testing Program for the Prosser Village Production Well as complete and authorizing the filing of the notice of completion. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM ENVI- RONMENTAL REVIEW FOR THE FEATHERSTONE TANK WELL PROJECT Director Hemig moved and Director Sutton seconded, a motion to approve the Engineering Services agreement with Sauers Engineering, Inc. for Environmental Review for the Featherstone Tank Well Project as defined in the proposal dated August 6, 2004 for a fixed fee of$8,000.00. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING A PROPOSAL SUBMITTED BY REITER LOWRY CON- SULTANTS TO PERFORM A WATER RATE STUDY Director Hemig moved and Director Sutton seconded, a motion to accept Reiter Lowry Consultants proposal dated July 15, 2004 to perform a water rate study with a projected budget of$14,975.00. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING A POLICY ESTABLISHING FINANCIAL GOALS FOR THE DISTRICT Director Hemig moved and Director Sutton seconded, a motion to adopt a formal policy resolution establishing financial goals for the District with an additional bullet in the Planning Goals to "Review Financial Goals every three years". ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. 2 September 1, 2004 CONSIDERATION OF ADJUSTING THE SALARY SCALE OF MANAGEMENT AND EXEMPT EMPLOYEES No action taken. The Board agreed to postpone this item to the next agenda. ROUTINE BUSINESS CONSIDERATION OF THE MINUTES OF JULY 7, AUGUST 4 AND AUGUST 18, 2004 Director Sutton moved, and Director Hemig seconded, that the Board approve the minutes of July 7, 2004. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED. Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of August 4, 2004. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED. Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of August 18, 2004. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Hemig moved, and Director Van Gundy seconded, that the Board approve the month ended July 2004. ROLL CALL: Directors Aguera and Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED. Approval of disbursements: July The agenda item will be placed on a future agenda. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION. SIGNIFICANT EXPO- SURE TO LITIGATION PURSUANT TO SUBDIVISION (B) OF SECTION 54956.9: ONE CASE RETURN TO OPEN SESSION There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:02 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT James . Maass, President Prepared by t�(,� (6( �Z(,f � Barbara Cahill, Deputy District Clerk 3 September 1, 2004