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Home My WebLink About2003-09-17 Min - Board REGULAR MEETING September 17, 2003 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton and Nelson VanGundy were present. Director James Maass was absent. EMPLOYEES PRESENT: Alan Harry, Ed Taylor, Jim Wilson, Steve Hollabaugh, Peter Holzmeister, Tammie Hoedeman and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Scott Saibini, Mike Nethersdle, Tom Bennett, Richard Wren, Peter Gerdin, Jody Sweet and Rene Shadforth PUBLIC INPUT Scott Saibini , President Donner Tract Homeowners Association, presented a letter to the board de- claring the TDPUD had deceived the Donner Tract homeowners with "false promises to hook up every house at no charge to the home owners". Mr. Saibini stated that the PUD is now making a number of houses responsible for the costs from the meter box to the home. The Board agreed to agendized this matter at a future meeting. ACTION ITEMS CONSIDERATION OF A REQUEST FROM RICHARD WREN THAT THE ELECTRIC FACILITIES FEE RELATED TO CONSTRUCTION OF HIS GARAGE BE WAIVED. Director Van Gundy moved and Director Aguera seconded, a motion to direct staff to reinterpret Ordi- nance 2003-01(Establishing Electric Facility Fees) and apply a new formula on existing panel up- grades from 100 amps to 200 amps where the customer receives a credit of $6.00 per amp toward the upgrade; and direct staff to return to the board with a policy. ROLL CALL: Director Maass, absent; All other Directors, aye. SO MOVED. BROADBAND BUSINESS IMPLEMENTATION: SYSTEM FINANCING; LETTER OF ENGAGE- MENT WITH BARTON CREEK LTD. Director Van Gundy moved and Director Aguera seconded, a motion to authorize the District Manager to enter into a Letter of Engagement with Barton Creek to secure them as the District's Placement Agent for the Broadband Financing. ROLL CALL: Director Maass, absent; Director Sutton, no (believes the board cannot delegate power to the General Manager to execute this document and believes the district is not free to enact this document since it has not fulfilled its obligation to LAFCo); All other Directors, aye. SO MOVED. 1 CONSIDERATION OF ADOPTING THE FINAL AUDIT FOR THE DISTRICT'S FINANCIAL __. STATEMENTS FOR 2002 Director Van Gundy moved and Director Aguera seconded, a motion to accept and approve the final 2002 audit report, prepared by KPMG. ROLL CALL: Director Maass, absent; Director Sutton, no (just as she had voted no on the draft ver- sion in June 2003); All other Directors, aye. SO MOVED. CONSIDERATION OF THE MANAGEMENT LETTER PREPARED IN CONJUNCTION WITH THE AUDIT OF THE DISTRICT'S FINANCIAL STATEMENTS FOR 2002. Director Van Gundy moved and Director Aguera seconded, a motion to direct staff to make recom- mendations to address the items listed in the KPMG management letter to improve internal control or result in other operating efficiencies. ROLL CALL: Director Maass, absent; Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A REQUEST FROM KPMG FOR ADDITIONAL FUNDING FOR COMPLE- TION OF THE AUDIT FOR 2002 Director Aguera moved and Director Van Gundy seconded, a motion to approve payment of the addi- tional costs incurred by KPMG to perform the 2002 audit in the amount of $22,650, plus reasonable out of pocket expenses incurred. ROLL CALL: Director Maass, absent; Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED FOR CONSTRUCTION OF THE PROSSER VILLAGE WELL AND FOR PUMP DEVELOPMENT AND TESTING PROGRAM The agenda item was postponed for action at a future meeting. CONSIDERATION OF A CLOSE OUT CHANGE ORDER AND ADOPTION OF A NOTICE OF COMPLETION FOR THE DONNER LAKE TRACT PIPELINES PROJECT Director Aguera moved and Director Van Gundy seconded, a motion to approve Contract Change or- der Number 2 to the Donner Lake Tract Pipelines Project in the amount of an $8,106.39 credit to the District from Herbert Suter Construction; and adopt a resolution accepting the Donner Lake Tract Pipelines Project as complete and authorizing the filing of the notice of completion. ROLL CALL: Director Maass, absent; Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A REQUEST FROM SCALMANINI TO ABANDON AN EASEMENT Director Aguera moved and Director Van Gundy seconded, a motion to adopt a resolution to request abandonment of an easement along a lot line adjustment for Joseph Scalmanini, APN's 45-240-23 and 45-240-24, located at 11025 and 11010 Sitzmark Way in the Tahoe Donner Subdivision, Unit 8, Lots 404 and 405. ROLL CALL: Director Maass, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. ROUTINE BUSINESS CONSIDERATION OF THE MINUTES OF JULY 8, 2003 Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of July 8, 2003, special meeting. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED. 2 CONSIDERATION OF THE MINUTES OF JULY 16, 2003 Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of July 16, 2003, regular meeting. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF AUGUST 6, 2003 Director Aguera moved, and Director Van Gundy seconded, that the Board approve the minutes of August 6, 2003, regular meeting. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF AUGUST 15, 2003 Director Aguera moved, and Director Van Gundy seconded, that the Board approve the minutes of August 15, 2003, special meeting. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF AUGUST 20, 2003 Director Aguera moved, and Director Van Gundy seconded, that the Board approve the minutes of August 20, 2003, regular meeting. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF SEPTEMBER 2, 2003 Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of September 2, 2003, special meeting. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Van Gundy moved, and Director Aguera seconded, that the Board approve the month ended July 31, 2003. ROLL CALL: Director Maass, absent; All other Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Aguera moved, and Director Van Gundy seconded, that the Board approve July 2003 disbursements report. ROLL CALL: Director Maass, absent; Director Sutton, no; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:29 PM. TRUCKS NNER BLIC UTILITY 2.� STRICT J. emig, President Prepared by I i _ Barbara Cahill, Deputy District Clerk--'- bhc 3