HomeMy WebLinkAbout2004-09-29 Min - Board SPECIAL MEETING
September 29, 2004
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetu-
ally and made available for listening to any interested party upon their request.
The special meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 4:02PM in the TDPUD Board room by President Maass.
ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass and Nelson VanGundy were
present. Patricia Sutton was absent.
EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Kathy Neus, Peter Holzmeister,
Ed Taylor, Tammie Hoedeman and Barbara Cahill
CONSULTANTS PRESENT: none
OTHERS PRESENT: Frank and Juanita Schneider, Anne Grogan and Mike Brown
PUBLIC INPUT
There was no public input.
CONSENT CALENDAR
Consent calendar items 5 and 6 originally were moved to Action Items.
AWARD OF A CONTRACT FOR PURCHASE OF A PUMP AND MOTOR FOR THE
PROSSER VILLAGE WELL.
Director Van Gundy moved and Director Aguera seconded, a motion to approve the consent
calendar agenda item as presented.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
ACTION ITEMS
AWARD OF A CONTRACT FOR PURCHASE OF PUMPS AND MOTORS FOR THE
RICHARDS DRIVE PUMP STATION.
Director Hemig moved and Director Aguera seconded, a motion to award the contract for three
booster pumps and motors for Richards Pump Station in the total amount of$66,462.00 plus tax
to Flowserve Corporation of Chico, California.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
AWARD OF A CONTRACT FOR PURCHASE OF AN ELECTRIC DEPARTMENT SNOW
VEHICLE.
Director Hemig moved and Director Aguera seconded, a motion to award the purchase of an
Electric Department Snow Vehicle to Kassbohrer All Terrain Vehicles, Inc. of Reno, Nevada in
the amount of$110,265.00.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
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CONSIDERATION OF IMPLEMENTING AN ELECTRONIC BILLING SYSTEM FOR DISTRICT
CUSTOMERS.
Director Hemig moved and Director Van Gundy seconded, a motion to authorize staff to pur-
chase the a-bill software solution from NISC which includes software and software installation
and on-going support in the amount of $15,000 plus approximately $260 per month for support;
and authorize the general manager to enter into agreements with Paymerica and Alliance Tech-
nologies, Inc. which will allow customers to make a-check payments for their utility bills through
the Internet.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF OUTSOURCING CASH REMITTANCE PROCESSING USING NISC
Director Van Gundy moved and Director Hemig seconded, a motion to authorize staff to pro-
ceed with the outsourcing of remittance processing through NISC for a total estimated cost per
year of$24,600.00.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF A RESOLUTION DISPENSING WITH BIDDING AND AUTHORIZING
THE ACQUISITION OF A METER READING COLLECTOR
Director Van Gundy moved and Director Hemig seconded, a motion to adopt a resolution to dis-
pense with bidding for the acquisition (hardware and software cost $28,750.00), installation (es-
timate of $3,500.00 to $4,000.00) and support (monthly maintenance $350.00) of the Itron Mo-
bile Collector meter reading management system.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF A CLOSEOUT CONTRACT CHANGE ORDER AND A RESOLUTION
ACCEPTING THE DISTRICT PIPELINE REPLACEMENT— 2004 PROJECT AS COMPLETE.
The item was postponed to a future board meeting.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION. SIGNIFICANT EX-
POSURE TO LITIGATION PURSUANT TO SUBDIVISION (B) OF SECTION 54956.9: ONE
CASE
RETURN TO OPEN SESSION
There was no reportable action.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 4:37 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Ja s A. Maass President
Prepared byCt Barbara Cahill,Cahill, Deputy District Clerk
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