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Home My WebLink About2002-09-04 Min - Board REGULAR MEETING September 4, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Tami Hoedeman, Ed Taylor, Jim Wilson, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Andy Morris OTHERS PRESENT: Frank and Juanita Schneider, Parvin Darabi PUBLIC INPUT Ms. Darabi distributed a copy of a letter she had written to the Board in April 2002 about use of Alternative Energy, Wind Power. She had not gotten a response and would like an answer. President Van Gundy agreed to place this discussion item on the next agenda. ACTION ITEMS CONSIDERATION OF PROPOSALS SUBMITTED BY REAL ESTATE BROKERS FOR SALE OF DISTRICT-OWNED LAND Don Casler of Century 21 distributed a handout to the Board explaining how he would establish a market value and a list price for the surplus land. Director Hemig moved and Director Aguera seconded, a motion to select Don Casler Realty, Century 21 to represent and assist the District with the sale of surplus land, with the following terms: 6% commission on the larger parcel, 8% commission on the smaller parcel, a one-year listing term and Mr. Casler to obtain a letter from the Town of Truckee regarding their opinion of development for the larger parcel with its open space/meadows area. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF STATEMENTS OF QUALIFICATIONS AND INTEREST SUBMITTED BY AUDITING FIRMS, POSSIBLE ACTION. The Board had reviewed the nine responses to the Statement of Interest & Qualifications. They decided to select three candidates to interview for auditing purposes. Ms. Chapman distributed a list of possible questions the Board that could be used for the interview process. The decision for an auditor is up to the Board, but Mr. Holzmeister would like Ms. Chapman to be present at the interviews, allowing her comment at the time of selection. Director Maass moved and Director Sutton seconded, a motion to interview the following firms: KPMG LLP, Sacramento, Ca; Moss, Levy & Hartzheim, Sacramento, Ca; and Nicholson & Olson, CPAs, Roseville, Ca. on October 1, 2002 for the purpose of performing the District's 2002 audit. Interviewees are to present a proposal that covers a three year period and a statement of professional fee. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AN AMENDED POLICY RELATING TO THE DISTRICT'S ENERGY EFFICIENCY REBATE PROGRAM. Director Maass moved and Director Hemig seconded, a motion to modify the Energy Conservation Rebate Program such that: 1) The building efficiency measures are eliminated 2) The rebate for installation of ground source heat pumps is limited to $1,000. 3) The rebate on high efficiency clothes washers is limited to $50, and 4) The rebate on high efficiency refrigerators in limited to $50. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. TAHOE DONNER PIPELINE REPLACEMENT PROJECT a) Consideration of a contract change order Director Aguera moved and Director Maass seconded, a motion to authorize Contract Change Order Number 1 in the amount of $43,580.38 to S&R Snow Removal and Excavation for the Tahoe Donner Pipeline Replacement Project-2002. ROLL CALL: All Directors, aye. SO MOVED. b) Consideration of resolution accepting the project as complete and filing the notice of completion. Director Maass moved and Director Hemig seconded, a motion to adopt a resolution accepting the Tahoe Donner Pipeline Replacement Project-2002 as complete and authorizing the filing of the notice of completion. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER TO THE INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE PROJECT Director Maass moved and Director Aguera seconded, a motion to authorize Contract Change Order Number 1 in the amount of$950 per service lateral for an estimated 50 services (approximate total $45,250, depending on actual number of services) to Jaeger Construction for Installation of Services for the West End of Donner Lake. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION RESCINDING RESOLUTION 2002-11 AND APPROVING A NEW AGREEMENT TO FINANCE THE CONSTRUCTION OF A NEW WATER STORAGE TANK (THE BRIDGE STREET 6160 WATER STORAGE TANK) Director Maass moved and Director Hemig seconded, a motion to: 1) Approve a resolution rescinding resolution 2002-11 and approve a new lease agreement to finance the construction of the Bridge Street 6160 water storage tank in the amount of $1,500,000 2) Authorize the Board President and the District Clerk to execute the Municipal Project Lease and Option Agreement#1551 for the construction of a new water storage tank after approval of the documents by legal counsel. 3) Authorize the General Manager to sign draw requests and acceptance certificates. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION DECLARING CERTAIN COMPUTER EQUIPMENT AS SURPLUS AND AUTHORIZING STAFF TO DISPOSE OF IT IN ACCORDANCE WITH DISTRICT POLICY. Director Hemig moved and Director Maass seconded, a motion to adopt a resolution declaring certain computer equipment as surplus and authorizing staff to dispose of it in accordance with District policy. ROLL CALL: All Directors, aye. SO MOVED. ROUTINE ITEMS MINUTES OF AUGUST 7, 2002 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of August 7, 2002. All Directors aye, by voice vote. SO MOVED. MINUTES OF AUGUST 21, 2002, REGULAR MEETING Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of August 21, 2002, regular meeting.All Directors aye, by voice vote. SO MOVED. MINUTES OF AUGUST 21, 2002, SPECIAL MEETING Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of August 21, 2002, special meeting. All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Van Gundy moved, and Director Maass seconded, that the Board approve the month ended July 31, 2002. ROLL CALL: All Directors aye, by voice vote. SO MOVED. Approval of disbursements: Director Maass moved, and Director Aguera seconded, that the Board approve July 2002 disbursements report. ROLL CALL: Director Sutton, no; All other Directors aye;. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: TDPUD VS. USA MEDIA, AND USA MEDIA VS. TDPUD CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: IDACORP ENERGY L.P. VS. TDPUD AND TDPUD VS. IDACORP ENERGY L.P. CONFERENCE WITH LEGAL COUNSEL— POTENTIAL LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (C), ONE CASE No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:04 PM. TRUCKER DONNER Pro-)v UT LITY DISTRICT r y. 1, Nelson 41an n P esiden Prepared by fr Barbara Cahi!� xecutive Secretary bhc