Loading...
HomeMy WebLinkAbout2001-02-12 Min - Board SPECIAL MEETING February 12, 2001 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:08 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Nelson VanGundy and James Maass were present. EMPLOYEES PRESENT: Mary Chapman, Alan Harry, Peter Holzmeister, Steve Hollabaugh, Neil Kaufman, Ed Taylor and Susan Craig. CONSULTANTS PRESENT: Engineering Consultant Keith Knibb; Attorneys Andy Morris and John Murphy. OTHERS PRESENT: Among those present in the audience were Frank and Juanita Schneider, Charlie White, Cathy Polucha, Maia Schneider, Emile Kashton and Darren Olde. PUBLIC INPUT There was no public input. CONSIDERATION OF ADOPTING THE FINAL NEGATIVE DECLARATION FOR DEVELOP- MENT OF MARTIS VALLEY WELL NO. 1 — Adoption of the Negative Declaration — Ap- proval of the project for purposes of the California Environmental Quality Act (CEQA) — Authorization to file the notice of determination with Nevada County Clerk and the Gov- ernor's Office of Planning and Research —Adoption of a DeMinimus Impact Finding and authorization to file the Department of Fish and Game certification of fee exemption with the office of the Nevada County Clerk — Adoption of a finding that the draft documents circulated and the mitigated Negative Declaration reflect the District's independent judg- ment The CEQA review period is closed for the Martis Valley Well No. 1 Negative Declaration. The State Clearinghouse did not receive any comments and the District did not receive any written or oral comments during the review period or at the public hearing. Director Aguera moved, and Director Van Gundy seconded, that the Board take the following actions relating to Martis Valley Well No. 1: • Adopt the final Negative Declaration • Approve the project for purposes of CEQA • Authorize the filing of the Notice of Determination with the office of the Nevada County Clerk and the Governor's Office of Planning and Research • Adopt the DeMinimis Impact Finding and authorize the filing of the Certificate of Fee Ex- emption with the Nevada County Clerk 2/12/01 Pagel • Adopt a finding that the draft documents as circulated and the Negative Declaration re- flect the District's independent judgment ROLL CALL: all Directors, aye. SO MOVED. DEVELOPMENT OF MARTIS VALLEY WELL NO. 1 — Report on timeline for well and pipe- line projects — Consideration of acquiring easements from Tahoe Truckee Sanitation Agency for purposes of constructing the well — Consideration of approving a scope of services for Nimbus Engineering related to development of the well — Consideration of the transfer of funds from the water facilities fee fund to the water general fund There was some discussion as to whether the project should be bid as one or broken down into five separate contracts and if having a general contractor would be a good idea. Mr. Taylor advised the Board of the construction schedule and the estimated construction pay- ment schedule for Martis Well #1 and the pipeline. Copies of the schedules are attached for ref- erence. Regarding acquisition of land from TTSA for the well site and pipeline easements, the proposed lease agreement is a 50-year lease with a 50-year renewal clause. It includes all easements from TTSA for the installation of the well, all pipelines, electrical and communications. In return for the lease, the District will provide a water service line to TTSA and forego collection of facili- ties fees and connection fees associated with the service. Additionally, TTSA will receive up to 4,000 gallons of water per day at no charge. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the site lease agreement between the District and the Tahoe Truckee Sanitary Agency for acquisition of a site for construction of Martis Valley Well No. 1 and related easements. ROLL CALL: all Direc- tors, aye. SO MOVED. Previously the Board approved a contract with Nimbus Engineering to perform a ground water resource evaluation to determine the best locations for developing additional water supply for the District. The evaluation is complete and it was determined that the best location for a new production well is on the TTSA site. The next step is to drill the production well. Plans and speci- fications are complete and Lang Drilling is ready to proceed. Additional technical geologic ser- vices during the drilling will be needed to assure the well is completed in a manner that provides good production. Director Hemig moved, and Director Van Gundy seconded, that the Board approve the proposal from Nimbus Engineering for hydrogeologic services in drilling of the production well for a new water supply located on TTSA property; further, that the Board authorize the execution of an agreement with Nimbus for the proposed services in an amount not to exceed $88,132. ROLL CALL: all Directors, aye. SO MOVED. At the last Board meeting, the Board was asked to transfer funds from facilities fees to cover paid invoices for several projects where the expenditures qualify for facilities fees reimburse- ment. One of those projects is Martis Valley Well No. 1. Staff would like the Board to consider allowing them to make monthly transfers for this project automatically up to the limit of the pro- posed budget. Director Van Gundy moved, and Director Hemig seconded, that the Board authorize staff to make monthly transfers from the Water Facilities Fees Global Fund and the Pre-AB 1600 Funds 2/12/01 Page 2 to reimburse the Water General Fund, not to exceed the proposed budget amount for the Martis Valley Well. Staff is to provide a monthly status report of transfers to the Board. Upon comple- tion of the project, staff is to bring back to the Board the appropriate resolution to formalize the total transfers for the project. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING THE FINAL MITIGATED NEGATIVE DECLARATION FOR ACQUISITION AND UPGRADE OF THE DONNER LAKE WATER SYSTEM — Adoption of the mitigated Negative Declaration —Approval of the project for purposes of CEQA—Au- thorization to file the Notice of Determination with the Nevada County Clerk and the Gov- ernor's Office of Planning and Research —Adoption of a DeMinimus Impact Finding and authorization to file the Department of Fish and Game certification of fee exemption with the Nevada County Clerk—Adoption of a finding that the draft documents circulated and the mitigated Negative Declaration reflect the District's independent judgment The required public hearing was held and the 30-day comment period has closed. Several comments were received that were evaluated by Sauers Engineering; appropriate notations were made in the Environmental Study and mitigated Negative Declaration. Director Hemig moved, and Director Aguera seconded, that the Board take the following action: • Approve the responses to comments. • Adopt the final Negative Declaration. • Approve the project for purposes of CEQA. • Authorize the filing of the Notice of Determination with the Nevada County Clerk and the Governor's Office of Planning and Research. • Approve the Mitigation Monitoring Plan. • Adopt a finding that the draft documents as circulated and the Negative Declaration re- flect the District's independent judgment. ROLL CALL: all Directors, aye. SO MOVED. DONNER LAKE WATER SYSTEM — Consideration of the Assessment District Engineer's Report— Consideration of a resolution declaring the District's intent to take proceedings pursuant to the Municipal Improvement Act of 1913 and making certain findings and de- terminations in connection therewith, all relating to the formation of Donner Lake As- sessment District No. 00-1 The Assessment District Engineer's Report provides the analysis and information necessary to proceed with the formation of the assessment district. There was some discussion and it was noted that the District would transition away from the use of Donner Lake water as sources are developed. Kristen Lowell had planned to attend the meeting, but was unable to make it due to the weather. Director Aguera moved, and Director Sutton seconded, that the Board accept the Donner Lake Assessment District No. 00-1 Engineer's Report prepared by Lowell and Associates dated February 7, 2001. ROLL CALL: all Directors, aye. SO MOVED. 2/12/01 Page 3 . Attorney John Murphy reviewed the draft resolution which, if adopted, will take the District to the next step in the formation of the Donner Lake Assessment District. The resolution authorizes sending ballots to Donner Lake property owners and sets a public hearing on April 4th to hear protests. Director Aguera moved, and Director Sutton seconded, that the Board adopt Resolution No. 2001-04 declaring its intention to take proceedings pursuant to the Municipal Improvement Act of 1913 and making certain findings and determinations in connection therewith, all relating to the formation of Donner Lake Water Assessment District No. 00-1. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Sutton seconded, that the Board adopt Resolution No. 2001-05 approving a report and fixing a time and place for the public hearing regarding Donner Lake Water Assessment district No. 00-1. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF APPROVING THE NECESSARY DOCUMENTS FOR THE FINANCING OF THREE SERVICE TRUCKS FOR THE WATER DEPARTMENT The Board approved a resolution authorizing execution of loan documents with Municipal Ser- vices Group for the financing of three service trucks on January 17, 2001. The resolution was subject to review by Attorney Gross. It was determined that the District was not able to commit to borrowing less than $10,000,000 during this fiscal year. Therefore, the lender increased the interest rate from 5.77% to 5.97% and a new Schedule of Payments was prepared. There were no other changes in the resolution. Director Sutton moved, and Director Aguera seconded, that the Board adopt Resolution No. 2001-06 rescinding Resolution No. 2001-03 and approving an agreement to acquire equipment (three service trucks). ROLL CALL: all Directors, aye. SO MOVED. CLOSED SESSION Conference with real property negotiator — Donner Lake water system. Negotiating par- ties are Dennis DeCuir and Peter L. Holzmeister for the District, and Robert Fortino for Donner Lake water system. Under negotiation is acquisition of the Donner Lake water system Conference with legal counsel—existing litigation pursuant to Government Code Section 54956.9(a), three cases: TDPUD vs. USA Media, USA Media vs. TDPUD and USA Media complaint filed at the Federal Communications Commission. The Board adjourned to closed session at 8:34 PM. RETURN TO OPEN SESSION The Board returned to open session at approximately 9:25 PM. There was no action reported in open session. 2/12/01 Page 4 4 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:26 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Q%4'—�Gt Ja s A. Maass, P sident Prepared b Susan M. ra g, Deputy District Clerk smC 2/12/01 Page 5