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Home My WebLink About2001-02-20 Min - Board .. SPECIAL MEETING February 20, 2001 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present; Director Joe Aguera was absent. EMPLOYEES PRESENT: Alan Harry, Peter Holzmeister, Neil Kaufman, Cathy Moore, Kathy Neus, Ed Taylor and Susan Craig. CONSULTANTS PRESENT: Counsel Steve Gross. OTHERS PRESENT: Among those present in the audience were Juanita and Frank Schneider. PUBLIC INPUT There was no public input. CONSIDERATION OF A DRAFT NEGATIVE DECLARATION RELATING TO CONSTRUC- TION OF THE MARTIS VALLEY WELL TRANSMISSION LINE The District's consulting engineer has completed the proposed Negative Declaration and Envi- ronmental Initial Study for the Martis Valley Well No. 1 Pump Station and Pipeline. Now the documents need to be circulated to responsible and interested agencies and made available for public review. Also, the District needs to schedule a public hearing to receive comments. Filing the documents with the County Clerk and State Clearinghouse will trigger a thirty day review period. Briefly discussed was the possibility of joint trenching water and electric lines for this project. Director Van Gundy moved, and Director Hemig seconded, that the Board take the following action regarding the environmental review for the Martis Valley Well No. 1 Pump Station and Pipeline: • Authorize the filing of the proposed Negative Declaration and Environmental Initial Study with the Nevada County Clerk. • Authorize the circulation of the proposed Negative Declaration and Environmental Initial Study with responsible and interested agencies and with the State Clearinghouse. • Authorize publication of a Notice of Public Review Period and Public Hearing on the pro- posed Negative Declaration. • Schedule a public hearing for the proposed Negative Declaration at the regular meeting of March 21, 2001. 2/20/01 Page 1 ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF AUTHORIZING STAFF TO SOLICIT BIDS FOR THE MARTIS WELL BUILDING — 24" PIPE MATERIAL — INSTALLATION OF 24" PIPE — SUPPLY AND INSTAL- LATION OF 16" PIPE — PURCHASE AND INSTALLATION OF THE MARTIS VALLEY WELL PUMP Mr. Taylor reported that drilling of the Martis Valley Well has commenced. To complete the pro- ject, a pump must be purchased, a well building constructed and two pipelines installed. Project plans, specifications and contract documents are complete for the Martis Valley Well building, 24" pipeline materials, installation of 24" pipe, supply and installation of 16" pipe and purchase of the Martis Valley Well pump. The Water Superintendent pointed out the benefits of using local contractors for the various pro- jects and the pros and cons of using a general contractor. Director Hemig moved, and Director Van Gundy seconded, that the Board authorize staff to ad- vertise for, accept and open bids for the 24" pipe material with a bid opening date of March 15, 2001; advertise for, accept and open bids for the Martis Valley Well building and installation of 24" pipe, supply and installation of 16" pipe, purchase of the Martis Valley Well pump with a bid opening date of March 29, 2001. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. INTERSTATE 80 PIPELINE REHABILITATION — CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 — CONSIDERATION OF RESOLUTION AUTHORIZING THE AC- CEPTANCE OF THE PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLE- TION Last Fall, the Board awarded the contract for the Interstate 80 Pipeline Rehabilitation Project to Hydrotech Inc. Now the project is complete and the Water System Engineer is requesting a Change Order in the amount of $4,205.55 covering installation of shoring and clean-up work related to a main break. Director Hemig moved, and Director Van Gundy seconded, that the Board approve Contract Change Order #1 in the amount of $4,205.55 with no change in the contract completion date. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. Director Van Gundy moved, and Director Hemig seconded, that the Board adopt Resolution No. 2001-07 authorizing the acceptance of the Interstate 80 Pipeline Rehabilitation Project and di- recting filing of the Notice of Completion. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. DISCUSSION OF THE STATUS OF THE DISTRICT'S BROADBAND BUSINESS PLANNING PROCESS; POSSIBLE ACTION Staff and Board members have discussed the possibility of visiting a public utility that has suc- cessfully entered the broadband market. Soon, the Director of Telecommunications Services will be presenting a contract for the preparation of a broadband system design, plans and specifica- tions for Board consideration. Mr. Harry believes a field trip would be timely. He gave some de- tails on three communities the District might like to tour — Harlan, Iowa (population 52,000); Glasgow, Kentucky (population 14,000); Cedar Falls, Iowa (population 35,000). 2/20/01 Page 2 ..� After some discussion, Director Hemig moved, and Director Van Gundy seconded, that Board members and staff desiring to visit Glasgow, Kentucky to view a successful public broadband business be authorized to make the trip. Mr. Harry will make the appropriate reservations. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. It was noted that if three or more Directors make the trip, a special meeting will be called in compliance with the Brown Act. DISCUSSION OF THE DRAFT WATER SYSTEM MASTER PLAN — STATUS REPORT — CONSIDERATION OF SCHEDULING A PUBLIC HEARING ON THE PROPOSED NEGATIVE DECLARATION — CONSIDERATION OF SCHEDULING A PUBLIC HEARING ON A POSSI- BLE ORDINANCE REVISING THE DISTRICT'S WATER CONNECTION AND FACILITIES FEES The draft Water System Master Plan update was previously submitted to the Board for review. As suggested by the Board, staff has met with representatives of the local contractor's associa- tion and investigated their suggestions. They would prefer that the District calculate facilities fees on a cost per square foot basis for all construction. Mr. Taylor presented some examples to the Board and discussion ensued. Director Van Gundy moved, and Director Hemig seconded, that the Board authorize staff to schedule a public hearing on the proposed Negative Declaration on the Water System Master Plan and a public hearing to consider an ordinance revising the District's water facilities fees and connection fees for March 7, 2001. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF MINUTES OF OCTOBER 11, NOVEMBER 29 AND DECEMBER 20, 2000 AND JANUARY 3 AND 17, 2001; POSSIBLE APPROVAL Director Hemig moved, and Director Sutton seconded, that the minutes of October 11, Novem- ber 29 and December 20, 2000 and January 3 and 17, 2001 be approved as corrected. All Di- rectors, aye, by voice vote. SO MOVED. TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS Director Van Gundy moved, and Director Hemig seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. Director Hemig moved, and Director Van Gundy seconded, that the Board approve the dis- bursements. ROLL CALL: Aguera, absent; Sutton, no; all other Directors, aye. SO MOVED. DISCUSSION OF POSSIBLE TEMPORARY USE OF LAND TO THE NORTH OF THE DIS- TRICT HEADQUARTERS BUILDING FOR STORAGE OF MATERIAL The District has been experiencing a shortage of storage space. Besides the District yard, mate- rial is stored out at the Martis Substation, Teichert's, Southside and other water stations. Support Services Manager Neus is asking if she may explore the possibility of fencing off part of the old Breeze Cross property to store some material. The fence would follow the natural con- tour so no grading would be required for either the fence or access. The fence would have pri- vacy slats; stored material would be no higher than the fence. The only access would be through the District yard. Storage on this property would be from June 1 through October and 2/20/01 Page 3 the fence would be removed for snow storage and put back up the following year. Mrs. Neus is talking with Town to see if this is something they would allow. The Board indicated their ap- proval since there would only be access through the District yard. MONTHLY STAFF REPORTS Copies of the staff reports were included in the Board meeting packets. There were no ques- tions. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956,9(a), THREE CASES: TDPUD vs USA MEDIA, USA ME- DIA vs TDPUD AND USA MEDIA COMPLAINT FILED AT THE FEDERAL COMMUNICA- TIONS COMMISSION The Board did not adjourn to closed session since there was nothing to report on this matter. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:03 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT C� Ja A.71 Maass, P sident Prepared b Susan M. raig, Deputy District Clerk smc 2/20/01 Page 4