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HomeMy WebLinkAbout2001-04-18 Min - Board REGULAR MEETING April 18, 2001 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:06 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton and Ron Hemig were pre- sent. EMPLOYEES PRESENT: Mary Chapman, Bob Quinn, Ed Taylor, Neil Kaufman, Ian Fitzgerald, Steve Hollabaugh and Susan Craig. CONSULTANTS PRESENT: Attorneys Steve Gross and Andy Morris. OTHERS PRESENT: Among those present in the audience were Frank and Juanita Schneider, Frank Forsgren, Kathy Polucha Kessler, Robb Hubbard and Charlie White. PUBLIC INPUT Kathy Kessler updated the Board with respect to the Donner Lake water issues and noted that Emilie Kashtan will be attending the hearing tomorrow to represent the residents. Mrs. Kessler, Mrs. Schneider and Mr. White encouraged the Board to send the administrative law judge an- other letter reaffirming the District's stand on behalf of the Donner Lake residents. PUBLIC HEARING District's intent to adopt an ordinance amending the electric connection charge The electric connection charge is a fee that is charged to connect a new house or business to the electric system. The idea has been to charge a fee that collects what it costs the District to make the connection. The fee includes a share of the transformers that steps the distribution voltage down to the service voltage; the cost of the service wire to the house; the labor to install the wire and transformer; the labor to establish the record of the new customer; various over- heads. The fee is calculated by averaging the cost to install services throughout the system. Staff presented two options: a flat rate connection charge or a specific fee for underground and overhead services. The public hearing was opened at 7:25 PM. There was no comment or questions and the hear- ing was closed at 7:26 PM CONSIDERATION OF AN ORDINANCE AMENDING THE DISTRICT'S ELECTRIC CONNEC- TION CHARGE After some discussion, Director Hemig moved that the Board adopt Ordinance 2001-02 effecting a change in the electric connection fee schedule using the flat rate method. Director Aguera seconded the motion. ROLL CALL: Aguera, Hemig and Maass, aye; Sutton, no; Van Gundy, absent. SO ORDAINED. CONSIDERATION OF RENEWING THE DISTRICT'S PROPERTY AND LIABILITY INSUR- ANCE POLICIES Robb Hubbard from AON Risk Services presented the proposal for the District's 2001-2002 property and liability insurance. The total premium for the basic insurance package is $208,648 plus the cost for the options that the Board chooses. A summary of the various policy costs and 4/18/01 Pagel options for other levels of coverage and deductibles were reviewed and questions were an- swered by Mr. Hubbard. Director Hemig moved that the Board renew the property and liability insurance as proposed by AON Risk Services subject to revisions in the deductible amounts as agreed upon by the Board (which will result in a 10 to 12% savings). The motion was seconded by Director Aguera. ROLL CALL: Van Gundy, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF APPROVAL OF A LOAN FROM MUNICIPAL SERVICES GROUP FOR FUNDING OF WATER SYSTEM IMPROVEMENTS This item was not ready for consideration and postponed. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR PURCHASE AND INSTALLATION OF THREE TRUCK BEDS FOR THE WATER DEPARTMENT The 2001 budget includes three new service trucks for the Water Department. The truck cabs and chassis were purchased earlier. The service bodies and cranes are in this bid. After adver- tising, bids were received and opened on April 13, 2001. Three bids were received; all products bid met the specifications. Director Aguera moved, and Director Hemig seconded, that the Board award the bid for service bodies and cranes to Pacific Utility Equipment Company in the amount of$40,842. ROLL CALL: Van Gundy, absent; all other Directors, aye. SO MOVED. DISCUSSION OF THE DISTRICT'S GEOGRAPHIC INFORMATION SYSTEM (GIS) Ian Fitzgerald explained the different phases of the GIS project. He gave a presentation show- ing the information that's been gathered and put into the District's geographic information sys- tem to date and how it can be used. CLOSED SESSION Conference with legal counsel—existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases: TDPUD vs. USA Media and USA Media vs. TDPUD Conference with legal counsel —existing litigation pursuant to Government Code Section 54695.9(a), grievance of Local 1245 of the International Brotherhood of Electrical Workers The Board adjourned to closed session at 9:06 PM to discuss the grievance of Local 1245 of the IBEW. RETURN TO OPEN SESSION The Board returned to open session at 9:28 PM. There was no action reported as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:30 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja 7 A. Maass, Pr sident Prepared by . di--� — Susan M. raig, Deputy District Clerk 4/18/01 Page 2