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HomeMy WebLinkAbout2001-06-20 Min - Board REGULAR MEETING June 20, 2001 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audlotapes, which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors James Maass, Patricia Sutton, Nelson Van Gundy and Ron Hemig were present. Director Joseph Aguera arrived at 7:07 PM. EMPLOYEES PRESENT: Peter Hoizmeister, Steve Hollabaugh, Neil Kaufman, Ed Taylor, Alan Harry and Cathy Moore. CONSULTANTS PRESENT: Counsel Steve Gross. OTHERS PRESENT: Among those present in the audience were Juanita and Frank Schneider, John Byrne, Kathy Poulcha-Kessler, Charlie White and Mr. Pfahl. PUBLIC INPUT: Kathy Polucha-Kessler invited the Board Members and Peter Hoizmeister to a party on Friday, June 22, 2001, to celebrate the condemnation of the Donner Lake water sys- tem. Discussion of the initiation of monthly water billing to Donner Lake customers; possible action The District needs to begin billing monthly water charges to Donner Lake water customers. Briefly discussed were the Donner Lake customers who paid Del Oro in January for a full year and their request for consideration of reimbursement of these payments to them by the District. An option for the District would be to ask the Donner Lake residents who prepaid to provide cop- ies of receipts or some evidence of prepayment to the District so an approximate dollar figure could be determined as to the amount that needs to be recovered from Del Oro. Another sug- gestion was made that the District withhold the dollar amount in question from final payment to Donner Lake Water Company. The District will bill all Donner Lake customers who are currently receiving electric bills in the same manner as other water customers of the District. Mr. Hoizmeister advised that he will be sending out three letters—the first letter will go to prop- erty owners explaining that the monthly water bills will be sent to the customer of record. The second letter will go to the customers of record, the customers currently receiving electric bills, telling them about the water charge which will appear on their monthly PUD bills. These letters will explain that if they are a renter, they will need to get in touch with the owner or rental agent to discuss possible modification to their rental agreement. The final letter will go to the various rental agents with a copy of the two letters as well as an explanation of how the District will be billing the water charges After brief discussion, Director Hemig moved, and Director Sutton seconded, that the Board ap- prove initiation of monthly water billing to Donner Lake water customers effective with the June 6/20/01 Page 1 - billing cycle and that the District customer of record be billed monthly for water under the Dis- trict's adopted water rate schedule. ROLL CALL: all Directors, aye. SO MOVED. DISCUSSION OF THE DISTRICT'S RETAIL ELECTRIC RATES - Consideration of schedul- ing a public hearing -Consideration of authorizing a letter to all District electric custom- ers At the last Board meeting, the District's wholesale power costs from now to the end of 2009 were discussed. Additional information was provided to the Directors in Stephen Hollabaugh's staff report. The suggestion was made that the District create a rate stabilization fund. It was explained by Peter Holzmeister that the District should wait and see what the general market does in January and consider a rate stabilization fund at that time. Director Van Gundy moved, and Director Hemig seconded, that the Board schedule a public hearing to receive input and address staffs recommendation regarding a proposed electric rate increase. ROLL CALL: All Directors voted aye. SO MOVED. President Maass noted that since the next regular meeting falls on a holiday, July 4t', it will be cancelled and a special meeting will be held on July 11, 2001. A letter to all District electric customers created by President Maass was reviewed and several modifications were suggested. Director Maass moved, and Director Van Gundy seconded, that the Board approve finalization and mailing of the amended letter. ROLL CALL: All Directors voted aye. SO MOVED. CONSIDERATION OF ACCEPTING THE REPORT ON GROUNDWATER AVAILABILITY IN THE MARTIS VALLEY GROUND WATER BASIN At the last meeting, Nimbus Engineering made a presentation on the report they prepared enti- tled "Groundwater Availability in the Martis Valley Ground Water Basin." Staff is requesting that the Board approve the report so additional copies may be printed and made available to the public. A suggestion was made that the record reflect that, per TROA negotiations, no underground wells are to be drilled within 500 feet of bodies of water; this would prevent the District from drill- ing in such case. Director Van Gundy moved, and Director Hemig seconded, that the Board accept the report on groundwater availability in the Martis Valley groundwater basin. ROLL CALL: All directors voted aye. SO MOVED CONSIDERATION OF DECLARING CERTAIN DISTRICT-OWNED LAND SURPLUS AND OFFERING IT FOR SALE IN ACCORDANCE WITH THE PROVISIONS OF APPLICABLE LAW The Board has been discussing the possibility of selling some District land. All Directors have been given the opportunity to visit the property. �- There was some discussion and suggestions were made that any property owners who border the parcels to be sold be given first option to buy; that the Board exempt the four lots at South East River Street and survey them for eligibility for historical resources and to establish the his- 6/20/01 Page 2 tory of the property; that the 160-acre parcel on Northwoods Drive be included in the property to be sold. Director Hemig moved, and Director Aguera seconded, that the Board adopt Resolution No. 2001-20 excepting the four lots at South East River Street and including the 160-acre North- woods parcel. ROLL CALL: Director Sutton, no; all other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON ENGINEERING PROPOSALS FOR DESIGN OF A BROADBAND SYSTEM; POSSIBLE ACTION At the special meeting of May 23, the Board directed Peter Holzmeister and Alan Harry to advertise locally and request submission of broadband system design proposals from experienced broadband system design engineering firms. Six firms have been interviewed. An inquiry as to the qualifications of the principals was made. Mr. Harry stated he will investigate their credentials and present his findings at the next meeting. Director Hemig stated for the record that he knows Mr. Pfahl of Third Networks from a prior business transaction. Counsel has advised Mr. Hemig that there will not be a conflict with his participation. Director Maass directed that Alan Harry pull together the principals' qualifications, travel and expense possibilities, and reschedule consideration of engineering proposals for approval on the July 11, 2001 special meeting agenda. MARTIS VALLEY WELL NUMBER 1 PUMP STATION PROJECT— Consideration of a con- tract change order—Consideration of a resolution accepting the project as complete and directing the filing of the notice of completion This project is now complete. Staff is recommending approval of Contract Change Order No. 1 in the amount of$924. Director Hemig moved, and Director Aguera seconded, that the Board approve Contract Change Order No. 1 in the amount of $924 submitted by Schott Construction. ROLL CALL: All Directors voted aye. SO MOVED. Director Van Gundy moved, and Director Aguera seconded, that the Board adopt Resolution No. 2001-17 accepting the project as complete and directing the filing of the notice of comple- tion for the Martis Valley Well No. 1 Pump Station Project. ROLL CALL: All Directors voted aye. SO RESOLVED. JOERGER DRIVE TRANSMISSION PIPELINE PROJECT — Consideration of a contract change order—Consideration of a resolution accepting the project as complete and filing the notice of completion This project is complete and staff is recommending the approval of Contract Change Order No. 1 in the amount of$23, 777.47 submitted by Suter Construction. Director Hemig moved, and Director Van Gundy seconded that the contract change order be - approved. ROLL CALL: all Directors, aye. SO MOVED. 6/20/01 Page 3 Director Hemig moved, and Director Van Gundy seconded, that the Board adopt Resolution No. 2001-18 accepting the project as complete and directing the filing of the notice of completion. ROLL CALL: all Directors, aye. SO RESOLVED. MARTIS VALLEY WELL PIPELINE PROJECT — Consideration of a contract change order — Consideration of a resolution accepting the project as complete and directing the filing of the notice of completion The Martis Valley Well Pipeline Project is now complete and staff is recommending its accep- tance and approval of the closing change order. Director Van Gundy moved, and Director Hemig seconded, that the Board approve Contract Change Order No. 1 submitted by Suter Construction in the amount of$5,198.78. ROLL CALL: all Directors, aye. SO MOVED. Director Van Gundy moved, and Director Hemig seconded, that the Board adopt Resolution No. 2001-19 accepting the project as complete and directing the filing of the notice of completion. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATING TO RE- PLACEMENT OF THE DONNER LAKE WATER INTAKE PROJECT The Board adopted a resolution finding and declaring that an emergency exists with respect to water service at Donner Lake. It authorizes the District to dispense with competitive bidding for replacement of the lake intake facilities. Under the terms of the law authorizing the District to take this emergency action, the Board must confirm that the emergency is continuing at each subsequent meeting until such time as the emergency is ended. Juanita Schneider requested information on the recent progress of this project. Water Superin- tendent Taylor explained that F&M Construction will be on site June 25, 2001, to prepare to re- place the lake intake system after July 4, 2001. Pipeline plans and specifications are out for a pre-bid and he has heard from 13 contractors. This will be on the agenda for the July 11, 2001, special meeting. The District has delineated the wetlands and will start design of the tank im- provements in the coming week. This will be on the agenda for the first meeting in August. Director Van Gundy moved, and Director Hemig seconded, that the Board confirm that the Don- ner Lake water system emergency continues. ROLL CALL: all Directors, aye. SO MOVED. TREASURER'S REPORT—Approval of disbursements Director Aguera moved that the Board approve the Treasurer's report and the disbursements; seconded by Director Van Gundy. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. CLOSED SESSION —Conference with legal counsel—existing litigation pursuant to Gov- ernment Code Section 54956.9(a), pending litigation, two cases: TDPUD vs. USA Media and USA Media vs. TDPUD There was no closed session. ADJOURNMENT 6120/01 Page 4 There being no further business before the Board, President Maass adjourned the meeting at 9:11 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jam Maass, President t. Prepared by 4v-zz'4 Cathy A. Moore. Actiqjff Deputy Distri t Clerk 6/20101 Page 5