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Home My WebLink About2000-07-05 Min - Board REGULAR MEETING July 5, 2000 In,accordance with District Code Section recorded 2.08.010, the aud oD tapes minutes ch aareac yes rvea minutes. All Boarnly d meetin s are perpetual and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the District Board room by President Hemig. ROLL CALL: Directors Aguera, Maass, Sutton, VanGundy and Hemig were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Alan Harry, Steve Hollabaugh, Peter Holzmeister, Neil Kaufman and Ed Taylor. CONSULTANTS PRESENT: Counsel Steve Gross. OTHERS PRESENT: Lin Zucconi and Mary Davis. PUBLIC INPUT There was no public input. NTY CT CONSIDERATION OF A REQUEST FEW ONE VTHE PROVIDE FUNDING FOR A REV DISTRICT'S FTELECOMMUN CO THAT THE CAT IONS BUSINESS CASE ANALYSIS SR Jones, Lhat a c executive officer,retained to re view the Telecommunications she il nd to Bus ness Case Commisthe LAFCo sion that a consultant be st of that Analysis prepared by the District. She isete airingis the District fter be rig author zed to proceedview. The consultant will need four weeks to compl The Board was provided with copies of the scope of services circulated and the two proposals from interested consultants. District consultant Bob Braitman is of the opinion that SR Jones is looking beyond LAFCo's scope. The earliest time this will be heard by LAFCo is at their September meeting. Director VanGundy moved, and Director Aguera seconded, that the District spend an amount not to exceed $10,000 for the National Economic Research Association to perform a review of the District's Telecommunications Business Case Analysis for LAFCo. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF OUTSOURCING BILL PRINT AND MAIL PROCESS TO THE CADP MAIL SERVICES CENTER District staff has always prepared and mailed its bills using various methods and equipment. Approximately 11,000 bills go out each month. Staff has only one stuffing machine and one bill printer. The stuffing equfrom Sacramento. When the printer goest is very intricate and breaks ndown,ral times a a person from rReno serviceman has to comeme from om has to come to service it. The equipment is not sophisticated. Bill stuffers and return envelopes go out to all customers, 10-1 even those on the equal payment plan and customers with credit balances. Mrs. Chapman provided information on National Information Solutions Cooperative's mail room services and rates. 7/5/00 Page 1 After some discussion, Director Maass moved, and Director Van Gundy seconded, that staff be authorized to proceed with using NISC's mail room service center to print, stuff and mail bills to District customers beginning with the conversion to the new billing system in November. ROLL CALL: Aguera, Maass, Van Gundy and Hemig, aye; Sutton, no. SO MOVED. CONSIDERATION OF AORIZING STAFF TO ENTER INTGROUP OR THE PURCHASE O O OUR VEHICLES A LEASE AGREEMENTWITH MUNICIPAL SERVICES After completing the bid process, four vehicles were purchased from Roseville GMC in the amount of$104,186.08 including tax. The 2000 budget shows tht these trucks will e al Services Group and Bank of the financed f ive years. Mrs. Chapman contacted Municipal West. MSG's tax exempt ate is 6 2/3%; Bank of the West offers 7.05%. Director Van Gundy moved, and Director Aguera seconded, that the Board adopt Resolution No. 2000-13 approving an agreement to acquire equipment for the acquisition and financing of four vehicles and further, to of the horize the documentslegal and l. Treasurer to execute counsel.. ROLL CALL: all Directors,e loan documents after approvals, aye SO RESOLVED. CONSIDERATION OF P PHOTOVOLTAMENDING ICNANCE POWER; 02 PROVIDING FOR NET POSSIBLESCHEDULING OFTARING O CUSTOMER OWNEDPUBLIC HEARING In accordance with California law, the District offers to purchase excess energy generated by �-- photovoltaic facilities owned and installed at residential homes. Ordinance 9602 was enacted for this purpose. This purchase of excess energy is accomplished through a process known as net metering. The District now has one customer who has installed a photovoltaic unit and would like to take advantage of net metering. However, the District currently has a customer charge of $25 per month for net metering compared to a customer charge of $4 per month for other customers. The higher charge was established in case there was unusual metering and billing requirements to accommodate net metering. Staff now knows that there are no extraordinary requirements to accommodate net metering and would like the Board to consider amending the ordinance to reduce the customer charge to the same $4 paid by other District customers. Director Maass moved, and Director Aguera seconded, that staff be directed to schedule a public hearing to consider amending Ordinance 9602 at the July 19 meeting. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A LETTER FROM HARRY SMITH RESIGNING FROM THE TDPUD FINANCE CORPORATION A letter from Harry Smith announcing his resignation from the nonprofit TDPUD Finance Corporation was received. Director Aguera moved, and Director Maass seconded, that the Board accept Mr. Smith's resignation and send an appropriate certificate thanking him for his service to the District. ROLL CALL: all Directors, aye. There are now two vacancies on this Board. Mr. Holzmeister is to agendize consideration of <^ appointing TDPUD Directors to the Finance Corporation Board as is allowed by law. 7/5ro0 Page 2 CONSIDERATION OF PROPOSALS TO PERFORM HYDROGEOLOGICAL SERVICES; POSSIBLE ACTION The District drilled two test well lllwith n the next year and two high producing wells within the during the past year. Both were non-productive. The next trict needs one high producing three years to meet the complete demands of the District. After reviewing the past performance of the companies that have provided services to the District, staff is recommending that the services of a new firm be solicited. They have reviewed the qualifications of firms that have expertise and knowledge of the hydrology of the Truckee Area and selected Nimbus Engineers as the firm with the best qualifications to meet District needs. The principal person from Nimbus is David Carlson, who has provided services to the District previously while working for Hydrosearch. Mr. Carlson has stayed in touch with Dr. John Sharp, who has expressed that his services will be available for projects with the District. After some discussion, Director Maass moved, and Director Van Gundy seconded, that Dr. Sharp be contacted about working independently with the District. If Dr. Sharp prefers to work with Nimbus, staff was authorized to proceed with defining a scope of services and to obtain a proposal from Nimbus Engineers for hydrogeological services. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF THE MINUTES OF MAY 3, MAY 17 AND JUNE 2, JUNE 7, 2000; POSSIBLE APPROVAL Director Maass moved, and Director Aguera seconded, that the Board approve the minutes of May 3, May 17 and June 2, 2000 as prepared and the minutes of June 7, 2000 as corrected. ROLL CALL: all Directors, aye. SO MOVED. TREASURER'S REPORT - APPROVAL OF THE MONTHLY REPORT - APPROVAL OF DISBURSEMENTS Director Maass moved. and Director Sutton seconded, that the Board approve the monthly Treasurer's report. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board approve the disbursements. ROLL CALL: Aguera, Maass, Van Gundy and Hemig, aye; Sutton, no. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL -SECTION 54956 9(A), TWO EXISTING GOVERNMENT CODE CASES: TDPUD VS. USA MEDIA AND USA MEDIA VS.TDPUD CONFERENCE WITH LABOR ORGANIZATIATO ON LOCAL 1 NEGOTIATOR: HOLZMEISTER. EMPLOYEE245 OF THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS The Board adjourned to closed session at 8:10 PM RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:15 PM. No action was reported. 7/5/00 Page 3 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:20 PM. TRUCKEE DONNER UBLIC UT LITY DISTRICT By a"vl J. Ro mig, Pres' nt Prepared b Susan M. raig, Deputy District Clerk smC 715100 Page 4