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HomeMy WebLinkAbout2001-08-01 Min - Board REGULAR MEETING August 1, 2001 In accorda ce with District Coe Section .08-ecOrdled on 10. the TD,PvUD h Ineute ,aere action onminutes, All Board meetmps are r all and made available for listening to an interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson and Ron Hemig were present; Nelson Van Gundy was absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Neil Kaufman and Ed Taylor. CONSULTANTS PRESENT: Attorneys Andy Morris and Steve Gross. OTHERS PRESENT: Among those present in the audience were Charlie White, Lin Zucconi, John Byrne, Juanita and Frank Schneider, Mark Bovenzi and Mark Thomas. PUBLIC INPUT There was no public input. DISCUSSION OF A WATER PRESSURE PROBLEM ON SKISLOPE WAY; POSSIBLE AC- TION There is a water pressure problem on a portion of Skislope Way. Customers in that area report that the situation has become unbearable. When the pressure is at its worst, it can take several minutes to fill a glass of water. The Prnbhe and audience,affects eight andrattested to the problem. esidentil units. Mark ovenzi, one of the customers affected, was present The Water System Master Plan recognizes this pressure problem and proposed fixing it in 2007. Given the impact on customers, the District may want to advance that project and perform the fix this year. District Water Engineer Neil Kaufman provided a map and explained that the problem can be fixed by extending the pipeline from the higher pressure zone so the customers experiencing the low pressure are served by the higher pressure zone. The cost is estimated to be approxi- mately$50,000. Facilities fees are available for the project. Director Aguera moved, and Director Hemig seconded, that the Board authorize staff to solicit bids to install water system pipeline to solve the water pressure problem on Skislope Way. ROLL CALL: Van Gundy, absent; all other Directors, aye. SO MOVED. It was suggested that Tahoe Donner funds be used for this improvement. DONNER LAKE WATER SYSTEM �- Status report 8/1/o1 Page 1 Consideration of a report on bids received and possible award of a contract for purchase of water pipe Consideration of a report on bids received and possible award of a contract for installa- tion of water system pipe Consideration of retaining the services of an assessment district administrator Consideration of a report on interim financing in anticipation of the award of the State Revolving Fund loan; possible action Consideration of continuing the emergency action relating to the Donner Lake water sys- tem rehabilitation Water Superintendent Ed Taylor gave a brief status report on the improvements being made to the Donner Lake water system. The request for bids for purchase and installation of water pipelines as part of a joint project with Southwest Gas for the west end of Donner Lake was broken into two parts: 1) installation of pipe and appurtenances for the west end of Donner Lake and 2) supply of pipe, fittings, specials and other appurtenances for the Donner Lake area. Bids were received and opened on July 30 and 31 respectively. A bid from Camellia Valley Supply of Sacramento was delivered to the District by courier at 2:03 PM. Since it was received after the 2:00 PM deadline, it was not opened and has been returned to the bidder. Director Hemig moved, and Director Aguera seconded, that the Board take the following action: Award the installation of pipe and appurtenances for the west end of Donner Lake pro- ject to Longo Construction of Alpine Meadows in the amount of$183,157. Award the supply of pipe, fittings, specials and other appurtenances for the Donner Lake area to R Supply of Reno, Nevada in the amount of$182,170.38. ROLL CALL: Van Gundy, absent; all other Directors, aye. SO MOVED. Manager Holzmeister noted that the annual administration of an assessment district includes several complex processes that are best handled by a consultant who specializes in such mat- ters. He provided a proposal from MuniFinancial to provide assessment district administration services associated with Donner Lake Assessment District 00-1. The cost of this service is $6,500 per year. Kristin Lowell recommends this firm and Sam Spent', a bond counsel attorney the District retained in the past, also speaks highly of them. After some discussion, Director Aguera moved, and Director Hemig seconded, that the Board approve the proposal of MuniFinancial dated June 14, 2001 to perform district administration services relating to Donner Lake Assessment District 00-1 for one year. ROLL CALL: Van Gundy, absent; all other Directors, aye. SO MOVED. When the Board awards contracts for purchase and installation of pipelines at the west end of Donner Lake and replacement of the Devil's Peak storage tank, the District will have committed approximately $7,000,000. A State Revolving Fund loan will be secured to cover the costs and revenues from the assessment district will be used to repay the loan. However, the SRF loan 8/1/01 Page 2 will not be available for cash draw for about four months and contractors have to be paid in the interim. US Bank is agreeable to providing a $7,000,000 bond anticipation note for a period of 12 months at a variable interest rate of approximately 3.90%to 4.25%. They require a first line po- sition; this will be worked out with the COP financing. US Bank will provide a specific proposal next week. US Bank needs to be sure this loan qualifies as tax exempt, so Mr. Holzmeister has asked Bond Counsel Casnocha to provide a legal opinion. If the District enters into this loan arrangement with US Bank, it will be able to draw cash to pay contractors as progress payments come due. Interest will be paid on the amount actually drawn. Principal on the loan may be paid at any time with no penalty and will be made when the SRF loan is available. Director Hemig moved, and Director Aguera seconded, that the Manager be authorized to pro- ceed with obtaining this interim loan and that formal loan documents be presented at a future meeting for Board approval. All Directors, aye, by voice vote. SO MOVED, Director Aguera moved, and Director Hemig seconded, that the Board continue the emergency action relating to the Donner Lake water system rehabilitation. ROLL CALL:Van Gundy, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON THE GLENSHIRE WATER SYSTEM; POSSIBLE AC- TION In their packets, the Directors were provided with a copies of the Due Diligence Study on the Glenshire water system prepared by Harold Morgan and Rubin Zubia of Navigant Consulting. It etails of a is e system to th TDPUD. Glenshire has designated Manager Mark Tho- masl allow the District to rk out the to work with the District to put together a draft agreement. President Maass noted that a workshop should be held to discuss the due diligence report and asked that a representative of Navigant Consulting be invited to attend the next meeting for this purpose. It was noted that the LAFCo annexation process will have to be initiated also. The agenda item should indicate that action may be taken. CONSIDERATION OF THE MINUTES OF MAY 16 AND 23, 2001; POSSIBLE ACTION Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of May 16 and 23 as presented. All Directors, aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the monthly report Approval of disbursements Director Aguera moved, and Director Sutton seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. Director Hemig moved, and Director Aguera seconded, that the Board approve the disburse- ments. ROLL CALL: Van Gundy, absent; Sutton, no; all other Directors, aye. SO MOVED. 8/1/01 Page 3 CLOSED SESSION There was no closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:58 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jam A. Maass, Pr dent Prepared by Susan M. Craig, Deputy District Clerk smc 8/1/01 Page 4