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HomeMy WebLinkAbout2001-08-15 Min - Board REGULAR MEETING August 15, 2001 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Patricia Sutton, Nelson VanGundy, James Maass and Ron Hemig were present. EMPLOYEES PRESENT: Ian Fitzgerald, Mary Chapman, Neil Kaufman, Stephen Hollabaugh, Ed Taylor, Kathy Neus, Peter Holzmeister and Susan Craig CONSULTANTS PRESENT: Keith Knibb, Andy Morris and Steve Gross. OTHERS PRESENT: Among those present in the audience were Juanita and Frank Schneider, Dorothy Burden, Stefanie Olivieri, Charlie White, David Knickerbocker, Mark Thomas, Barbara Cahill and Karen Sattler. PUBLIC INPUT There was no public input. PUBLIC INPUT There was no public input. PUBLIC HEARING Negative Declaration relating to construction of the 6160 water storage tank project The Board previously adopted a draft Negative Declaration relating to construction of new stor- age tanks on the property the District acquired from the Steele Family Trust. The storage tanks will serve the development that is occurring in the vicinity of Highway 89/1-80. The public hearing was opened at 7:20 PM. 8/15/01 Pagel Written comments from the Town were received. Stefanie Olivieri, on behalf of the Mountain Area Preservation Foundation, read into the record a letter from Shute, Mihaly & Weinberger LLP. Copies of these letters are attached to the minutes as part of the official record. The public hearing was closed at 7:30 PM. Director VanGundy moved, and Director Hemig seconded, that the Board continue the public hearing to receive written and/or oral comments from members of the public regarding the Dis- trict's intent to adopt a negative declaration relating to construction of the 6160 water storage tank project to 7:00 PM, September 5, 2001. All Directors, aye, by voice vote. SO MOVED. Staff was directed to review the comments received from the Town and from Shute, Mihaly & Weinberger on behalf of Sierra Watch and the Mountain Area Preservation Foundation. GLENSHIRE WATER SYSTEM; POSSIBLE ACTION Workshop discussion on the Due Diligence Report Consideration of a contract to conduct the CEQA process Consideration of authorizing the General Manager to negotiate the terms:of possible ac- quisition of the Glenshire water system An extensive presentation on the Glenshire Mutual Water Company Due Diligence Study was made by Harold Morgan of Navigant Consulting, Inc. An outline of his presentation and the re- port are attached for reference. Sauers engineering provided a proposal to perform the CEQA review on the Glenshire project. Director Aguera moved, and Director Van Gundy seconded, that the Board authorize staff to enter into a contract with Sauers Engineering to perform an environmental review in compliance with the California Environmental Quality Act for the proposed acquisition of the Glenshire water system for a fixed fee of $7,000. ROLL CALL: all Directors, aye. SO MOVED. Director Hemig moved, and Director Van Gundy seconded, that the Board authorize the Gen- eral Manager to negotiate the terms of possible acquisition of the Glenshire water system. ROLL CALL: all Directors, aye. SO MOVED. DONNER LAKE WATER SYSTEM 8/15/01 Page 2 Status report Discussion of billing issues Consideration of establishing a checking account for Donner Lake Assessment District funds Consideration of continuing the emergency action relating to the Donner Lake water sys- tem rehabilitation Water Superintendent Taylor gave a brief update on the Donner Lake improvements and pro- jected completion dates; pipeline projects are proceeding and contractors are on schedule at this point. Discussion of Donner Lake billing issues was put over to the next regular meeting. Administrative Services Manager Chapman prepared a draft resolution that would allow staff to open a Donner Lake Assessment District account at US Bank. After review and discussion by the Board, Director Van Gundy moved, and Director Aguera seconded, that the Board adopt Resolution No. 2001-24 authorizing staff to open a checking account with US Bank for the Don- ner Lake Assessment District. ROLL CALL:all Directors, aye. SO RESOLVED. Director Hemig moved, and Director Van Gundy seconded, that the Board continue the emer- gency action relating to the Donner Lake water system rehabilitation. CONSIDERATION OF A REPORT ON BIDS RECEIVED FOR DONNER PARK PIPELINE CROSSING MODIFICATION PROJECT; POSSIBLE AWARD OF A CONTRACT Bids for the Donner Park pipeline crossing project were received and opened on August 8, 2001. The bid from Deal's excavating did not meet the contract requirements so was not con- sidered. Two other bids were received — one from Manuel Brothers in the amount of $517,482 and the other from Contri Construction in the amount of $240,466. Director Hemig moved, and Director Aguera seconded, that the Board award the Donner Park Pipeline Crossing Modification Project to Contri Construction of Reno, Nevada in the amount of $240,466. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF BIDS RECEIVED FOR UTILITY POLE TESTING; POSSIBLE AWARD OF A CONTRACT 8/15/01 Page 3 A request for proposals was sent to 30 companies across the United States for the completion of two related projects: pole data collection and pole butt testing. The pole data collection con- tract was awarded to Thirdnetworks two weeks ago, so this contract will be for pole butt testing only. After some discussion, Director Hemig moved, and Director Aguera seconded, that the Board award the contract for pole butt testing to Intec at an average cost per pole of $37.50. The pro- ject includes complete inspection of all District poles with a completion date in 2003. All Direc- tors, aye, by voice vote. SO MOVED. CONSIDERATION OF REPLACING MBNA MASTERCARD WITH CAL-CARD VISA FOR DISTRICT CREDIT CARD PURPOSES The Cal-Card program was developed to help state agencies streamline their purchasing proc- esses for purchases under $25,000. They now have 658 participants in their program. Their Visa card can be used like any other credit card; the only restriction is that it cannot be used for cash advances. Ms. Chapman reviewed the benefits over the District's existing credit cards. Director Van Gundy moved, and Director Aguera seconded, that the Board adopt Resolution No. 2001-25 authorizing staff to participate in the State of California's Cal-Card Program. ROLL, CALL: all Directors, aye. SO RESOLVED. DISCUSSION OF THE STATUS OF THE STRATEGIC PLAN WORK PROGRAM AND POS- SIBLE SCHEDULING OF THE WORKSHOP FOR 2001 It was decided that the strategic plan workshop will be set for 4:00 PM on Wednesday, August 29, 2001. The first half hour will be dedicated to reviewing accomplishments for the past year. DISCUSSION OF DISTRICT ORGANIZATIONAL STAFFING Automation has been used whenever possible to keep the District "lean and mean" but some departments are beginning to feel frazzled by the amount of work. Possible additions to staff are as follows: Water Department — three service technicians, one clerical, one management posi- tion; Administration — accountant and a half-time clerical person; Support services — Ware- houseman. MONTHLY STAFF REPORTS 8/15/01 Page 4 Staff reports are attached. There were no questions. CLOSED SESSION There was no closed session ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:27 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J40s A. Maass, President Prepared by Peter L. Holzmeister, District Clerk smc 8/15/01 Page 5