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HomeMy WebLinkAbout2006-02-01 Min - Board REGULAR MEETING February 1, 2006 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Mary Chapman, Peter Holzmeister, Ed Taylor, Sanna Schlosser, Jim Wilson, Pat Waite, Nancy Waters, Jessica Kosfiszer, Steve Hollabaugh, Scott Terrell, Alan Harry, Kathy Neus, Barbara Cahill and Kim Sczcurek. CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Pat Davison, Denny Dickinson, Christine Stanley and one other member of the public. PUBLIC INPUT There was no public input. -- PUBLIC HEARING - At 7:00 PM or as soon thereafter as possible a public hearing will be held for the purpose of receiving written and or oral comments from members of the public regarding possible adoption of an Initial Environmental Study and proposed Mitigated Negative Declaration related to construction of the Brockway Road Water Pipeline Project Denny Dickinson appreciates the public outreach for this project. His concerns are the wetlands (pictures were distributed to the board), traffic impact and sediment runoff down Brockway to the Truckee River. Ed Taylor said letters were distributed to affected residents announcing a public meeting to address questions at the Senior Center on February 7, 2006 from 6:00—8:00 PM. ACTION ITEMS CONSIDERATION OF AN ORDINANCE AMENDING THE DISTRICT'S ELECTRIC RATES Director Taylor moved and Director Thomason seconded, a motion to adopt an electric rate ordinance increasing retail rates by 5% (3%operations and 2% reserves), taking effect thirty days after adoption; to stipulate that broadband be pulled out of the rate increase portion of the budget for a 1% decrease and broadband dollars be taken from a reserve fund and paid back; and to ask staff return to the board with a budget reduced further by 1%. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AN ORDINANCE AMENDING THE DISTRICT'S WATER RATES Director Taylor moved and Director Thomason seconded, a motion to adopt a water rate ordinance increasing retail rates by 5% (3% operations and 2% reserves), taking effect thirty days after adoption; to stipulate that broadband be pulled out of the rate increase portion of the budget for a 1% decrease and broadband dollars be taken from a reserve fund and paid back; and to ask staff return to the board with a budget reduced further by 1%. ROLL CALL: All Directors, aye. SO MOVED. 1 Minutes Feb. 1, 2006 ~- CONSIDERATION OF A RESOLUTION ADOPTING A BUDGET FOR 2006 AND ESTABLISHING ACCOUNTING OVERHEAD RATES The Board postponed this item to the next board meeting and directed staff to return to the board with a budget that has a 5% revenue stream. CONSIDERATION OF THE OUTSOURCING OF UTILITY BILL PAYMENT PROCESSING Board discussion included: • Customer charge and what it covers • Technology used in-house to process the payments • Possibility of a local business who could process the payments • Level of service by doing in house versus a national firm--keeping efficiency in mind • Hold a workshop before making a policy • Establish a policy that outsourcing should be done selectively • Continue with current outsourcing No action taken. CONSIDERATION OF IMPLEMENTING THE PERS 457 PLAN (AT NO COST TO THE DISTRICT) Director Aguera moved and Director Taylor seconded, a motion to adopt a resolution approving adoption of California Public Employees' (CaIPERS) Deferred Compensation Plan. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF DISCONTINUING THE EMERGENCY ACTION RELATED TO PURCHASE OF A TRANSFORMER FOR THE TAHOE DONNER SUBSTATION. Director Thomason moved and Director Taylor seconded, a motion to terminate the emergency action relating to the Tahoe Donner substation transformer replacement. ROLL CALL: All Directors, aye by voice vote. SO MOVED. WORKSHOP ITEMS DISCUSSION OF SCHEDULING WORKSHOP TO REVIEW THE DISTRICT'S MISSION STATE- MENT Following is a summary of comments: • The Mission statement leads to objectives to accomplish the mission, provides direction to staff and staff brings a report back to the board • Create policies to run the District • Does the board really use the information from the Rauch workshop • A workshop would provide specifics- clear goals and objectives, shape some new policies • The workshop does give the value to the board as to what they think and believe and brings about a better rapport • Hold workshop after April 15 - date to be confirmed with directors and Bob Rauch DISCUSSION OF A POLICY DEFINING DELEGATIONS TO DISTRICT STAFF Following is a summary of comments: • Place board actions on a consent calendar- items that have come before the board previously in a workshop environment 2 Minutes Feb. 1, 2006 • Try to get administrative items off the agenda and deal with big items that need lengthy �— discussion • The board's agenda contains many ministerial items - Counsel stated that the Public Utilities Act requires a board to do certain things and other things are not required and can be dele- gated. • There needs to be a system of checks and balances • What items on the current agenda could have been pulled off? • What can the board delegate? • Set a criteria so the consent calendar can work well DISCUSSION OF CONDUCTING AN EMPLOYEE COMPENSATION SURVEY Following is a summary of comments: • What positions need to be surveyed; some positions fit into a natural scale • Town of Truckee surveyed management and all employees, plus fringe benefits • Want a compensation package that is right • Survey electric, water and market area • Study would provide guidelines to help make decision for 2007 budget and Union MOU • Get copies of the RFP's of the Town of Truckee and Truckee Sanitary District • Board would like to interview a few consultants through a RFP process ROUTINE ITEMS APPROVAL THE MINUTES OF JANUARY 4 AND 18, 2006 Director Aguera moved, and Director Taylor seconded, that the Board approve the minutes of January 4, 2006. ROLL CALL: All Directors aye, by voice vote. SO MOVED. Director Thomason moved, and Director Aguera seconded, that the Board approve the minutes of January 18, 2006, correcting Director Thomason's statement regarding the Budget and broadband; and change the closed action to read Director Thomason in the motion. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION PURSUANT TO SUBDIVISION (A) OF SECTION 54956.9 OF THE GOVERNMENT CODE: BROUSSAL V. TRUCKEE DONNER PUBLIC UTILITY DISTRICT There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:30 PM. TR UTILITY DISTRICT R ,, J. Hemig, President Prepared by Barbara Cahill, Deputy District Clerk 3 Minutes Feb. 1, 2006 �IIU I . . III1 �I Public Resolution No. 2006 - 01 RESOLUTION APPROVING ADOPTION OF CALIFORNIA PUBLIC EMPLOYEES' DEFERRED COMPENSATION PLAN WHEREAS, the Truckee Donner Public Utility District desires to establish an additional deferred compensation plan for the benefit if its employees; and WHEREAS, the Board of administration (the "Board") of the California Public Employees' Retirement System("CaIPERS") has established the California Public Employees Deferred Compensation Plan(the "CaIPERS Plan")which may be adopted by a governmental employer the employees of which are public employees; and WHEREAS,the Truckee Donner Public Utility District believes that the CaIPERS Plan and the investment options available thereunder will provide valuable benefits to its employees; and WHEREAS, the Board has appointed State Street Bank and Trust Company("State Street") to perform administrative services under the CaIPERS Plan and to act as the Board's agent in all matters relating to the administration of the CaIPERS Plan. NOW, THEREFORE, BE IT RESOLVED that the Truckee Donner Public Utility District adopts the CaIPERS Plan for the benefit of its employees and authorizes and directs the President of the Board to execute the attached adoption agreement on behalf of Truckee Donner Public Utility District, and to provide State Street with such information and cooperation as may be needed on an ongoing basis in the administration of the CaIPERS plan.A copy of this resolution,the agreement,and any attachments thereto shall be on file in the office of CaIPERS, 400 P Street, Sacramento, Ca. 95814. PASSED AND ADOPTED as a resolution of the by the Board of Directors at a meeting duly called and held within the District on the February 1, 2006 by the following roll call vote: AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSTAIN: None ABSENT: None TRU E ER PUB UTILITY DISTRICT J. Ro Hemig, President ATTEST: Peter L. Holzmeister,4District Clerk California Public Employees'Retirement System Ca1PERS 457 Deferred Compensation Program EMPLOYER ADOPTION AGREEMENT By executing this Agreement,the employer identified below(the"Employer")adopts the California Public Employees'Deferred Compensation Plan(the"Plan)for the benefit of its employees.The Employer further agrees and represents as follows: I. The Employer is a political subdivision of the State of California eligible to adopt the Plan for the benefit of its employees. 2. The Employer has duly adopted a resolution(copy attached)or taken such other official action as required for its lawful adoption and implementation of this Plan and has authorized the undersigned to execute this agreement on behalf of the Employer. 3. The Employer has been furnished with and reviewed a copy of the Plan document which explains the rights and obligations of the Employer under the Plan,as well as the rights and options available to the Employer's employees under the Plan;the Employer agrees to follow the terms of the Plan document,which are incorporated herein by reference. 4. The Employer understands and agrees that all amounts deferred under the Plan are to be invested in the Public Employees'Deferred Compensation Fund(the"Fund"),an investment entity established to hold amounts deferred under the Plan,and that the Employer shall have no right to sell,redeem,or otherwise liquidate its investments in the Fund,except as provided in Article 9 of the Plan. 5. The Employer understands that,except for certain responsibilities delegated to the Employer under the Plan,the administration of the Plan and Fund is subject to the exclusive control of the Board of Administration of the Public Employees'Retirement System(the "Board").The Employer further understands that the board has appointed State Street Bank and Trust Company and State Street Bank and Trust Company of California,N.A.(collectively,"State Street")to perform administrative services under the Plan and to act as the Board's agent in all matters relating to the administration of the Plan;the Employer agrees to deal directly with State Street(or any successor agent duly appointed by the Board)on all matters relating to its participation in the Plan and to cooperate with State Street in the dissemination of Plan information to the Employer's employees. 6. The information set forth on the attached specifications page is complete and accurate and may be relied upon by the Board and State Street in the administration of the Plan on behalf of the Employer and its employees,unless and until the Employer has provided State Street with a written modification of such specifications. 7. The Employer has been furnished with a copy of a manual that describes the procedures to be followed by the Employer in the administration of the Plan for its employees,and the Employer agrees to adhere to the procedures set forth in that manual,and in any revisions thereof or procedural notices that are hereafter furnished,to the Employer. 8. The Employer agrees to make the Plan available to its employees and otherwise to abide by this Agreement commencing on the effective date shown on the attached specifications page,this Agreement shall remain in full force and effect unless terminated by the Employer or the Board upon sixty(60)days prior written notice. (Name of Employer) Truckee o n e P By. on Hemig (Tide) Board President Date: February 2 , 2006 Accepted by State Street Bank and Trust Company on behalf of the Board of Administration of the Public Employees'Retirement System By- Date: Witness: CaIPM 015-7/98 it RUCKEE� DONNE' Public Utility District Ordinance No. 2006 - 04 AMENDING THE ELECTRIC RETAIL RATES WHEREAS District staff has prepared a budget for District operation for 2006; and WHEREAS, on January 4, 2006 a public hearing was held to receive comments from the public concerning the 2006 budget; and WHEREAS the budget for 2006 recommends that electric retail rates be increased to cover increases in the costs of providing District services; and WHEREAS on January 4,2006 a public hearing was held to receive public comments on proposed rate increases; NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows: Section 1. Effective 30 days from the date this ordinance is adopted the following monthly electric rates shall be effective. Domestic Electric Rates: Permanent Residents Rate P10 Customer Charge: per month $6.13 Energy Charge per kilowatt-hour $0.120 Domestic Electric Rates: Non-Permanent Residents Rate S10 Customer Charge: per month $6.13 Energy Charge per kilowatt-hour $0.137 Small Commercial Rates Rate 15 Customer Charge: per month $11.89 Energy Charge per kilowatt-hour $0.144 Medium Commercial Rates Rate 20 Customer Charge: per month $118.69 Energy Charge per kilowatt-hour $0.0852 Demand Charge per kilowatt of demand $11.67 Ordinance 2006-04 1 Large Commercial Rates Rate 25 Customer Charge: per month $520.62 Energy Charge per kilowatt-hour $0.0877 Demand Charge per kilowatt of demand $11.15 Section 2. If no protest is made pursuant to Public Utilities Code Section 16078, then this ordinance shall be effective thirty days after adoption by the board of directors of the District. Section 3. The Clerk of the District shall immediately cause a copy of this ordinance to be published in a newspaper of general circulation and posted in three places within the District. Section 4. The provisions of other Ordinances shall remain if effect to the extent that they do not conflict with this ordinance. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the first day of February 2006 by the following roll call vote: AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSENT: None TRUCKtEE DON PUBLIC UTI DISTRICT By— J., mlcj, Pr sident of t e oard s. ATTEST: Peter L. Holzmeister, d1lerk of the Board Ordinance 2006-04 2 Public Utility District Ordinance No. 2006 - 05 AMENDING THE WATER MONTHLY RETAIL RATES WHEREAS District staff has prepared a budget for District operation for 2006; and WHEREAS, on January 4, 2006 a public hearing was held to receive comments from the public concerning the 2006 budget; and WHEREAS the budget for 2006 recommends that water retail rates be increased to cover increases in costs of providing District services; and WHEREAS on January 4,2006 a public hearing was held to receive public comments on proposed rate increases; NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District as follows: Section 1. Effective 30 days from the date this ordinance is adopted the following monthly water rates shall be effective. Residential Water Rates - The Domestic Water Rates for single family homes, individual condominium units and townhouse units shall relate to the pressure zone in which said service is located.The Domestic Flat Rate Base for all zones shall be the fixed monthly rate of$45.82. The appropriate zonal pumping costs shall be added to the base monthly rate yielding the appropriate flat zonal rates as follows: Zone Charge Zone 1 48.47 Zone 2 50.80 Zone 3 51.88 Zone 4 53.05 Zone 5 53.74 Zone 6 54.18 Zone 7 56.87 Zone 8 58.58 Zone 9 59.24 Zone 10 62.92 Zone 11 66.43 Ordinance 2006-05 1 Commercial Water Rates-The following Commercial Rates shall apply to all duplex and other multiple dwelling units, trailer parks, and other commercial establishments: Size Gallons Per Service Month Water Rate Allowance 3/4" 6,000 40.03 1" 11,000 47.74 1 1/4" 17,000 57.47 1 1/2" 24,000 67.12 2" 43,000 92.25 3" 96,000 154.44 4" 171,000 220.98 Water used in any month above the allowance will be charged as follows: Gallons Charge 0 to 16,000 gallons 1.79/1,000 16,000 - 56,000 gallons 1.41/1,000 56,000 - 96,000 gallons 1.12/1,000 96,000 and above .91/1,000 The following Zone Charge per 1,000 gallons shall be added for all water used: Zone Charge Zone 1 $ .312 Zone 2 .572 Zone 3 .715 Zone 4 .859 Zone 5 .928 Zone 6 1.002 Zone 7 1.322 Zone 8 1.505 Zone 9 1.579 Zone 10 2.011 Zone 11 2.433 Until meters are installed, the Commercial Flat Rate shall be based on the foregoing allowance,and the Zone Charge shall be levied against the maximum number of gallons .. in said allowance. Ordinance 2006-05 2 Small Residential Unit Rate - Domestic water rates for single family homes, individual condominium units and townhouses units under 300 square feet with no provisions for washer/dryer, dishwasher or outside hose bib, no improved landscaping needing water other than that provided by nature, no leaking plumbing fixtures as determined by District staff. The Domestic Flat Rate Base for all zones shall be the fixed amount of$32.61. The appropriate zonal pumping costs shall be added to the base monthly rate yielding the appropriate flat zonal rates as follows: Zone Rate Zone 1 $35.26 Zone 2 37.59 Zone 3 38.67 Zone 4 39.85 Zone 5 40.53 Zone 6 40.97 Zone 7 43.66 Zone 8 44.27 Zone 9 46.03 Zone 10 49.71 Zone 11 55.43 Section 2. If no protest is made pursuant to Public Utilities Code Section 16078, then this ordinance shall be effective thirty days after adoption by the board of directors of the District. Section 3. The Clerk of the District shall immediately cause a copy of this ordinance to be published in a newspaper of general circulation and posted in three places within the District. Section 4. The provisions of other Ordinances shall remain-in effect to the extent that they do not conflict with this ordinance. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the first day of February 2006 by the following roll call vote: AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSENT: None TRUCKEE DON"', PUBLIC UTI TY DISTRICT it By J. R mig, President of oard ATTEST: 17 , w. y Peter L. Holzmeister, Clerk of the Board Ordinance 2006-05 3