HomeMy WebLinkAbout2006-02-15 Min - Board — REGULAR MEETING
February 15, 2006
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetually
and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 7:03 PM in the TDPUD Board room by President Hemig.
ROLL CALL: Directors Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present.
Director Joe Aguera was absent.
EMPLOYEES PRESENT: Ed Taylor, Steve Murphy, Sue Camara, Jessica Kosfiszer, Pat Waite,
Neil Kaufman, Mary Chapman, Tami McCollum, Jim Wilson, Nancy Waters, Kathy Neus, Kim
Szczurek, Steve Hollabaugh, Peter Holzmeister, George Caballero, Mike Connell and Barbara
Cahill
CONSULTANTS PRESENT: Steve Gross
OTHERS PRESENT: Frank and Juanita Schneider, Pat Davison and one other member of the
public.
PUBLIC INPUT
Juanita Schneider asked the Directors to please speak into the microphones.
ACTION ITEMS
CONSIDERATION OF A RESOLUTION ADOPTING A BUDGET FOR 2006 AND ESTABLISH-
ING ACCOUNTING OVERHEAD RATES
Director Taylor moved and Director Thomason seconded, a motion to approve a resolution
adopting the budget for 2006.
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
Director Taylor moved and Director Thomason seconded, a motion to approve a resolution
adopting the overhead rates for the 2006 budget.
ROLL CALL: Director Aguera, absent; Director Sutton, no (too many factors she does not under-
stand on the labor overhead); All other Directors, aye. SO MOVED.
CONSIDERATION OF THE FOLLOWING ACTIONS REGARDING THE ENVIRONMENTAL RE-
VIEW FOR THE BROCKWAY ROAD PIPELINE PROJECT: ADOPT THE FINAL MITIGATED
NEGATIVE DECLARATION; APPROVE THE PROJECT FOR PURPOSES OF CEGA; AP-
PROVE THE MITIGATION MONITORING PLAN; AUTHORIZE THE FILING OF THE NOTICE OF
DETERMINATION WITH THE NEVADA COUNTY CLERK, AND THE GOVERNOR'S OFFICE OF
PLANNING AND RESEARCH; ADOPT THE DE MINIMIS IMPACT FINDING AND AUTHORIZE
THE FILING OF THE CERTIFICATE OF FEE EXEMPTION WITH THE NEVADA COUNTY
CLERK; AND ADOPT A FINDING THAT THE DRAFT DOCUMENTS AS CIRCULATED AND
THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT.
1 Minutes: Feb. 15, 2006
Director Thomason moved, and Director Taylor seconded, that the Board take the following action
regarding the environmental review fore the Brockway Road Water Pipeline Project:
• Adopt the Final Mitigated Negative Declaration
• Approve the project for purposes of CEQA
• Approve the Mitigated Monitoring Plan
• Authorize the filing of the Notice of Determination with the Office of the Nevada County
Clerk and the Governor's Office of Planning and Research
• Adopt a DeMinimus Impact Finding and authorize the filing of the Certificate of Fee
Exemption with the Nevada County Clerk
• Adopt a finding that the draft documents as circulated and the negative declaration reflect
the District's independent judgment.
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF APPROVING PLANS SPECIFICATIONS AND CONTRACT DOCUMENTS
AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE BROCKWAY ROAD
PIPELINE PROJECT
Director Thomason moved and Director Taylor seconded, a motion to approve plans and
specifications for the project; and authorize staff to begin advertising for Bids with a Bid Opening
- Date of March 29, 2006.
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF AGREEING TO ABANDONMENT OF A PUBLIC UTILITY EASEMENT
BETWEEN 14792 AND 14808 ALDER CREEK ROAD (APNS 46-310-20 AND 46-310-21)
Director Sutton moved and Director Thomason seconded, a motion to adopt a resolution, as
amended, officially abandoning the existing 16-foot wide public utility easement along the side
property line between 14792 Alder Creek Road (APN 46-310-20) and 14808 Alder Creek Road
(APN 46-.310-21).
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF DECLARING CERTAIN EQUIPMENT AND VEHICLES AS SURPLUS
AND DIRECTING THE GENERAL MANAGER TO DISPOSE OF IT IN ACCORDANCE WITH
DISTRICT POLICY
Director Taylor moved and Director Thomason seconded, a motion to adopt a resolution declaring
the items listed on Exhibit A as surplus and authorize the General Manager to dispose of said
property in accordance with District policy, adding the bid opening date of March 8, 2006.
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF APPROVING THE SALE OF DISTRICT OWNED LAND TO CHARLES
TIMINSKY AND DALE E. TIMINSKY FAMILY TRUST
Director Taylor moved and Director Thomason seconded, a motion to accept the full price property
offer in the amount of $25,000 from Charles Timinsky and Dale E. Timinsky, Trustees of the
Timinsky Family Trust for 10449 Somerset Drive (APN 40-120-28).
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
2 Minutes: Feb. 15, 2006
''- CONSIDERATION OF TRANSFERRING FUNDS FROM THE MARTISWOODS ESTATES AND
PONDEROSA RANCHOS PREPAID CONNECTION FEE RESTRICTED FUND TO THE WATER
GENERALFUND
Director Taylor moved and Director Thomason seconded, a motion to authorize staff to transfer
$1, 040 from the Prepaid Connection Fees restricted fund to the water department general fund to
reimburse the fund for the installation of one water service in Martiswoods Estates during 2005.
ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED.
WORKSHOP ITEMS
DISCUSSION OF THE DISTRICT EMPLOYEE COMPENSATION STUDY
Nancy Waters expressed that this workshop is to encourage feedback from the Directors.
Discussion followed:
• Content of the Request for Proposal letter to consultants: expectations, timeline, scope of
services, and minimum set of guidelines
• Have consultants place their labor and hour cost in sealed envelope
• Issues to be surveyed: compensation elements
• Positions to be studied
• List of companies/comparable agencies to be surveyed
• List of consultants
• Directors want to review RFP's and interview a short list of consultants
• What amount of interaction between the consultant with Directors and staff during the
process should there be? There must be a level of independence.
• Should not tell the consultant how to do their job--do not want to guide to a predetermined
solution.
• Draft compensation study document should go to Board and employees for comment be-
fore it is finalized. Is a September 1 deadline doable? Survey needed for 2007 budget
preparation.
Pat Davison of CATT offers her support of this independent third party study.
Pat Waite (TDPUD employee, rate payer and IBEW union member) hopes this wage and
compensation study will better attract skilled employees to the TDPUD and retain employees. Mr.
Waite wants the union to be included in the dialog with the consultant; and to evaluate and validate
the survey results.
The board asked Ms. Waters to come back to the board with a revised RFP as an action item at
the March 1 meeting.
DISCUSSION OF IMPLEMENTING A PUBLIC OUTREACH PROGRAM FOR 2006
Peter Holzmeister talked about the need for public outreach. There are projects that affect
neighborhoods: Brockway Road Pipeline, Tahoe Donner pipeline replacement and tree trimming
for pole clearance. Customers need to be informed early on about future rate increases. Public
outreach is necessary in the form of semi monthly newsletters and bill stuffers.
Board discussion followed:
• What will be the cost of the public outreach? How will expenses be covered?
• Qualitative aspect of what the District is about
3 Minutes: Feb. 15, 2006
• Show the public that the district spends dollars efficiently and wisely
• The public should have the ability to give the District feedback
• Address what the District does to reduce and control costs
• There should be a published schedule for projects- such as tree trimming
Steve Murphy, TDPUD employee, suggested the newsletter and bills stuffers be printed in Spanish
also. He also thought directing customers to the TDPUD website could be an easy way to provide
information.
The board asked Mr. Holzmeister to return with an action item for a public outreach program with
costs and expenditures.
ROUTINE MATTERS
TREASURER'S REPORT
Approval of the report: Director Thomason moved, and Director Taylor seconded, that the Board
approve the interim report for the month ended December 2005.
ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED
Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the
Board approve the December 2005 disbursements report.
ROLL CALL: Director Aguera, absent; Director Sutton, no; All other Directors, aye. SO MOVED.
MONTHLY STAFF REPORTS
No action taken.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 9:50 PM.
TRUC DO ER PUBLJC UTILITY DISTRICT
4^^
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J. �nemi§, President
Prepared by
Barbara Cahill, Deputy District Clerk
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4 Minutes: Feb. 15, 2006
A9 ends Item #
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Public Utility District
Staff Report
To: Board of Directors
From: Peter Holzmeister
Date: February 10, 2006
Subject: Monthly report
Public outreach — I have been working on a plan for communicating with our
customers during 2006. 1 believe that we will need to consider an electric and
water rate increase in 2007, and it would be prudent to begin talking about it now.
We can describe to our customers the need to replace portions of the water
system, the need to secure a new power contract, and the increasing costs we
are experiencing. If we describe these matters to our customers during the next
several months they are more likely to understand and accept the rate increases.
Workshop On mission statement and setting Goals — I spoke with Bob Rauch
about scheduling a Saturday workshop to develop a District mission statement
and set of related goals. He is available on May 6 or May 13.
Broadband — Alan and I have been preparing a presentation to the Board to
review the Broadband business plan. We are almost ready, and would have
been ready for the February 15 meeting. However, a few unanticipated matters
have come up, including a matter in Kathy Harry's family that required Alan's
attention.
Budget— I spent time working on revising the budget to match the rate increases
adopted by the Board. This matter appears on the Board's agenda for
Wednesday, February 15.
MOU negotiations— I continue to meet with the union negotiating team. We are
moving closer to an agreement for a MOU for 2006.
Compensation study — I have been working with Labor Management
Committee on employee compensation study issues. This matter is listed on the
agenda as a workshop item.
TRUCKEE DONNER PUD
02/10/2006 2:49:09 pm CONTACTS BY REASON Page: I
FOR THE MONTH OF JANUARY
TOTAL
Address Change 46
Bill Question 282
Budget Bill Inquiry 5
Connect Service 4
Credit History Report 3
Deposit Inquiry 6
Deposit Inquiry-Customer 6
Disconnect Service 9
Ebill Check Payment 75
Elec Funds Inquiry 6
High Bill Complaint 10
Meter Problems 5
Meter Reading 1
Miscellaneous 70
Miscellaneous Inquiry 4
New Service Inquiry 3
Payment Agreement 55
Payment Research 12
Possible Outage 3
Request For Application 5
Transfer Service 45
Water Box Locate 3
Water Leak 6
Water Quality Inquiry 2
Web Address Change 2
;044 /pro/rptrustonVc6/C0NTAC7 RFASON.()5044.rpt mxh
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Write-Off Analysis 1993-2005
Accounts closed in: 2005 2004 2003 2002 2001 2000 1999 1998 1997 1996
Write-off amount:
$ 10,818 11,295 (64) (123) (214) (76)
$ 7,235 7,835 (262) (231) (63) (44)
$22,804 23,394 (177) (22) (377) (15)
$10,201 10,826 (309) (109) (58) (140)
$ 3,516 3,933 (173) (35) (190)
$12,538 12,569 (31)
$ 4,053 5,084 (16)
$ 4,474 5,597 (37) (78) (228) (4y5) (86)
$ 3,633 3,633
$ 3,356 3,939 (133) (345)
$ 3,125 3,873 (65) (465) (49)
$ 4,079 4,601 (56) (110)
$ 3,611 3,752 (64) (3"l)
$ 4,931 5,102 (116)
$ 5,380 5,750 (5y)
$ 7,338 7,946 (317)
f $ 3,816 4,080
$ 7,542 8,113
$ 3,036
See Note $17,592
Write-offs_ay.year $1!030 44 . ,. » 1 `� �P► 7� �t7�97 R 11 $12,095 $11,340
Billings(in millions) $25.835 $24.689 $21.102 $20.130 $15.232 $13.129 $12.367 $12.010 $12.271 $12.104
0.07% 0.Ola% 0.0 11� 0.089E oLq^ 9,060c_ _ 0.06x 0.07% 0.10% 0.09%
Recap: 2005
Write-offs for period $11,403.05
Less recoveries during 2005 (585,38)
Net Bad Debts for last 6 Months $10,817.67
(12-31-05 Write Off Spreadsheet.xls)
Includes all accounts 6 months old 0 12/31/05
Agenda Item #
TRUCKEE DONNER
Public Utility •
Staff Report
To: Board of Directors
From: Alan Harry, Manager Telecomm Services/Support Services
Subject: Staff Activity Report; January 105
Date: February 10, 2006
Broadband/FTTU:
Following the positive decision from Nevada County Superior Court, ruling in favor of Nevada Co.
LAFCo, we have been awaiting the Courts decision on Cebridge's request for a Statement of
Decision. On Tuesday February 7"' we were advised that the Court denied Cebridge's request,
thus ending this case. We are evaluating a number of issues that may have an effect on the
District's Broadband initiative moving forward, primarily Cebridge's ability to file an appeal, and our
ability to recoup attorney's fees and court costs. As we receive additional information regarding
these issues we will bring them forward to the Board.
Support Services:
We have had a very wet month. Not so much the amount of snow accumulating on and around
our facility, but storm water rushing into our building. As you recall January 1st brought a
tremendous amount of rain and many, including the Town were not prepared. Numerous storm
drains near our facility backed up to such an extent that a great amount of water entered our first
floor offices, warehouse and garage. District employees did a great job diverting much of the
water, however we did get wet. We have removed virtually all of the silt/dirt that entered the
facility, and have cleaned the carpets as best we can. Future rainstorms have the ability to flood
us, however we have scheduled the cleaning of storm drains on District property and have
advised the Town of their need to do the same. Kudos to those District employees who stepped
up and helped get things back in order.
The warehouse has been staying quite busy with cycle counts as we close out 2005. This is that
time of year requiring the counting of all our widgets, wire, etc. A daunting task once again
accomplished by a loyal crew of two.
Fleet maintenance has been quite busy. Along with ongoing maintenance and inspections of
existing vehicles and equipment we took possession of two new replacement vehicles. These
vehicles have been brought into service after the installation of the necessary safety, radio and
computer equipment.
8
April 13, 2006— Bid Opening
April 19, 2006—Award of Contract
- May 1, 2006 Begin Construction
• Interstate 80 Pipeline Crossing at Moraine Road — I have been working with Caltrans
regarding the existing water pipeline that crosses 1-80 from the east end of Moraine Road to the
west end of Richards Boulevard. Caltrans has been planning on widening westbound 1-80 from
the existing Agricultural Inspection Station to the Donner Lake interchange for a number of years.
A potential conflict between the highway construction and the existing water pipe has been
identified. I am currently discussing various options with Caltrans to address this issue.
Water Department Capital Projects—Construction Inspection
All construction work has been completed for 2005.
Developer Projects—Office Engineering
Mike Connell has spent time working on projects submitted by developers. As of February 8, the backlog
is three projects. Current turn-around time about 2-3 days. We are currently awaiting resubmittal on a
number of projects.
Developer Projects—Construction Inspection
Construction by developers is completed for 2005.
Otherlssues
Mike Connell, Mark Thomas and Neil Kaufman are working on an update to the District's Water System
Construction Standards. I expect to issue this update in late February 2005.
TSD has indicated that they will be replacing their Tahoe Donner sewer outfall in 2006. This pipe exits
Tahoe Donner along Euer Valley Road and then crosses District owned property that was acquired from
Chris Steele. In order to replace this pipe, TSD will likely request a new permanent easement from the
District, along with temporary construction easements in order to accomplish the construction. I will be
working with TSD on this issue.
A Request for Proposals for Geotechnical Testing Services was issued in January 2006. A notice
regarding the RFP was printed in the Sierra Sun on January 18, 2006. The submittal deadline for the
proposals is February 10, 2006. 1 expect to have a recommendation for the Board at the March 1, 2006
Board meeting.
Water Department - Operations & Maintenance — Mark Thomas
The Distribution Crew has repaired 1 mainline leak.That leaves us as of February 6, 2006 with 10 more leaks
on the list to be repaired. Most of the crew time was spent with snow removal, and resetting some of the
meter boxes that got wash away on West Reed Ave by the floods that hit on New Years Eve day. The
distribution crew has been short handed in the last month by 5 people, with two people out on workers
comp injuries (one with broken leg and the other ACL replacement) and 1 open position that will be filled
on February 21".
Two people are assigned to meter repairs.The meter crew changed out 27 meters in the last month. Crew
time was also spent time hooking up another open trench (new meter sets). And on days when the
weather was bad,the crews spent time cleaning trucks,the shop, and the pumping stations.
The Operations Crew continues to work on Red Mountain Pump station. The pumps should be here this week.
They also spent time getting the new Donner Lake Tank ready to be put into service some time in
February. They also did some snow removal at the pump stations. These things were completed along
with their normal duties of pumping water and maintaining the pump stations.
Water Quality has been working on the backflow program. He started up again with the first of the State required samples
for the year of 2006. He also has been working on the State required annual report.
Agenda Item #
TRUCKEE DONNER
Public Utility District
Staff Report
To: Board of Directors
From: Scott Terrell
Date: February 6, 2006
Note: Since most of these projects are ongoing, Staff continues to report the basic information and
highlights the activities that have occurred during the reporting month. When a project/activity
is completed it is reported,then deleted from this report.
Conservation/DSM/Economic Development/Public Benefits
Landscape Water Conservation Workshop Series 2005- There are no more workshops
�. scheduled for 2005. Staff will be working with Trout Creek and the Villager next year.
UNR Smart & Sustainable Living EXPO- Staff met for the last several months organizing a
green building conference titled "Smart and Sustainable Living Exposition" that was held at UNR
October 1, 2005. The Truckee Community was invited to this event through a TDPUD bill
stuffer. The event went very well with about 300 in attendance. It looks like the success of this
event will ensure that it becomes an annual event. Staff attended a meeting January 11 to
help plan the 2006 EXPO.
Green Building Tour- This year's tour took place October 8 and included both Truckee as well as
Lake Tahoe. This is a big event building upon last year's very successful event where the tour grew
from about 50 people per year to over 75. The green building movement is growing which is creating
more interest in the tour. Every year Staff works with Mayumi of Moonshine Ink to update the Green
Building Resource Guide. The information is very helpful to our customers who want to learn more
about GB measures. Planning for next year's tour will begin early this year.
Green Building Assistance- Staff has been talking to several developers over their possible interest in
incorporating green building measures into their subdivisions and other projects. So far I have talked
to the developers of WinterCreek, Hilltop, DMB Highlands Group, Forest Service, Town of Truckee,
Recreation & Parks District new Community Center, Park Service new Museum, new Sierra College
campus planned for Truckee in 2008. The Sierra College Board approved making the campus a
LEED Silver green building rated building and has asked staff to participate in the design process.
Staff has now been asked to participate in the design of the Mill Site/Railroad Yard neighborhood
project. Staff met with the Park Service's proposed Museum Architect January 31 in
Sacramento to discuss the new museum's design.
• Page 1
fundraiser for the Middle School, Power Content Label, and Bayou La Batre Community Fundraiser.
That concludes the bill stuffers for 2005.We will be doing many of these again in 2006.
Power Content Label- State law requires that all California public and private utilities supply their
customers with a Power Content Label quarterly. The last PCL was mailed out 04, 2005.
Water Bottle- The new TDPUD water bottle is getting a lot of attention. There have been
requests for bottles to take to meetings and other events Staff has 2,000 TDPUD water bottles
along with 2,000 labels to be applied to any water bottles being filled with pure, clean Truckee
water. If you know of any groups or organizations that could benefit from the use of
TDPUD water bottles please let staff know.
Truckee Home & Building Show- Staff worked once again to help the Home Show staff organize
another great event. Staff gave a green building presentation May 28, 3-5 p.m. at the Show to about
25 in attendance. The theme again for the Show this year was green building. Staff met with Pam
Neff, Home Show organizer, to discuss bringing in more green building type businesses into the
event. The next Home Show may have a strong green building emphasis.
Community/Statewide Involvement
Town of Truckee Green Building Committee- Staff was appointed to the Town of Truckee Green
Building Committee. Our last meeting was September 12. The Committee is currently working
on several new projects including looking at voluntary guidelines and more educational activities
and information for consumers and local building professionals. The Committee reported to
Town Council activities to date and 2006 Workplan at the November 3 meeting. Staff attended
the January 9 meeting.The next meeting is scheduled for February 6.
�. Sierra Green Building Association- Staff participates in the Sierra Green Building Association in
Truckee. The group educates and assists building professionals in their pursuit of building
energy-efficient, economical and human and environmentally-sensitive buildings in the region.
Many local building professionals are actively pursuing green building design. SiGBA organized
a series of seminars and other events to assist consumers and building professionals last year
including: SBIC Green Building Workshop August 23(went well with over 80 in attendance),
Green Building Conference October 1 at UNR and the Truckee/Tahoe Green Building Home
Tour. The Sigba Executive Committee meets monthly. The last meeting was January 10 and
a Mixer on January 24.
Regional Sustainability Proposal- Staff has met with a group of people in No. Nevada, Lake
Tahoe and Truckee to put together a proposal that will bring in funding from the National
AIA group in Washington DC to conduct a sustainable economic development study for
this region. The proposal was completed on time for the January 6 due date. We will be
anxiously awaiting the results of the award to be determined in February.
Green Building & Economic Development- Staff gave a presentation to several City of Palo Alto
Departments on Green Building September 19 while I was in the Bay area for another meeting.
The City of Redding is interested in discussing this issue with Staff. This subject is gaining a
lot of interest in the Truckee/Tahoe area as an economic development tool.
California Municipal Utilities Association Energy Services, Marketing and Legislative
Committees- Staff attended the CMUA meeting in Lompoc October 17, 18. Staff gave a
presentation on green building at this meeting. Staff attended the January 19 in Sacramento.
,, Staff also attended CMUA Legislative Day held January 30 in Sacramento.
0 Page 3
Agenda Item #
I I II
Staff Report
To: Board of Directors
From: Stephen Hollabaugh
Date: February 10, 2006
For the month of: February 2006
ASSISTANT GENERAL MANAGER, ELECTRIC UTILITY MANAGER
POWER SUPPLY ENGINEER- Updated by Stephen Hollabaugh
Power Supply (future) I attended the UAMPS meeting in January and reviewed an updated
SC&E project. This project starts in Jan 2008 and ends March 2009. This project is still being
fine tuned by the UAMPS staff and its members. The latest information is a letter dated
February 3, 2006 from UAMPS. (Attached to this staff report) I believe that this is still the
lowest cost alternative for the District for this timeframe. I am working with UAMPS and
Sandra McDonald to come up with an estimated cost to the District for power supply in the
2008 timeframe. I hope to have a workshop item ready to present to the Board at the first
meeting in March.
I put together a workshop, Brainstorming meeting on January 24th that was held at the NCPA
Roseville offices, concerning the future Power Supply of Truckee Donner. The meeting
included individuals from UAMPS, NCPA, Eldon Cotton who has strategically helped us in the
past, District General Manager and Board president. Attached is the power point
presentation from the meeting for your thought and possible discussion at a future workshop.
In the meeting we discussed several items concerning Generation, Transmission, and market
risk. Below are three "general concepts" that may be used to develop our short and long
term strategies concerning power supply to the District.
• Develop several small options- it collars risk
• Develop a rate philosophy- stable rates (includes stable rate increases)
• Cost based resource concept (used at UAMPS)
I attended the NCPA Strategic planning annual meeting on January 25 and 26th. Tim Taylor
and Peter Holzmeister also attended this meeting.
WAPA (Western Area Power Administration): I am also looking into what it will take to
have value of the Stampede Generation delivered to Truckee verses having the benefit go to
Sierra Pacific. I have a meeting scheduled for March 1, 2006 to discuss this with WAPA.
The WAPA contract started in January 2005. Energy deliveries should start later in the spring
to NCPA on our behalf. This strategy could reduce the transmission costs and save all the
Page I of 3
GEOGRAPHIC INFORMATION SYSTEMS - Updated by Ian Fitzgerald
As the New Year progresses, so do a few new projects the GIS department has begun this
year. The first and foremost is the integration of staff members, outside the electric design
staff, into the design management process. Beginning this design season, electric work
orders, which require designs, will step through 12 stages of completion, with each stage
owned by a staff member responsible for the project at that stage. In addition to the project
tracking, we have developed, "in-house", a work order management software which will track
cost estimates, labor estimates, material estimates, task progress, link documents, and
compare estimate costs with actual expenses. The goal is to ensure every staff member
involved with a project be on the same page, have access to the same information, and
reduce communication disconnects.
Infowater, a complex water modeling software package is in the beginning phase of its
implementation. The software, we configured, will give water engineers complete access to
the GIS water database, in which sophisticated flow, protection, and planning analysis can be
performed. It is expected that Infowater will completely be in operations by this summer.
Other notable accomplishments this last month:
1. Fire hydrant map books were produced and provided to the Fire District
2. Water conversion is near completion
3. New Electric System wall maps produced.
4. Continuation of Electrical Secondary mapping with Field Redline product.
Page 3 of 3
SC&E Allocation by Member by Month
SC&E Total Schedule
Total_ Jan-08 Fe"I Mar-08 A r-08 Ma-08 Jun-08 JuIAB Au-08 Se 8; Oct-08 Nov-08 Dec-08 Jan-09 Feb-09 Mar-09
HLH 53174 52-367 43 9701 39,056 46689 59.533 83.619 78.395 61,356 4643:t 50.434 _58869 51981 9 iv31 44"',0
LLH 48.t;,,8 45 649 37.516 32.172 35 116 42 6654 58.855 63.746 44 807 37 580 44.127 53,W5 51 2i9 47,153 17 7,17
SC&E --
HLH by Member -
Member Jan-08 Felt-08 Mar-08 r-08 Ma-08 Jun-08 JuIAB Au-OB Se-OB Oct-08 Nov 08 Dec-08 Jan-09 Feb-09 Mar-09
161andina 0 2270 2010 1.805 1.765 1,915 1.955 1,920 1.800 1,70S 2,001 2485 2.445 232.; 2Oti(1
Fallon 11 318 11 127 10,225 9 G00 11 464 11482 15423 15.:i32 13 117 9 560 t t 365 12 027 I I514 11.349 10.429
Hildale 133Fi 1551 1.395 12's3 1.530 2,532 3231 2. 888 2168 1.314 1,439 1.503 1 3361 1.395
0 +;i3A 47881 17.5"012 8.329 515(01 295�13'. 3196 3.833 3.308 i 71
3 057 2.8,14 2 058 2". 8 -
1 56 9r77 347 493 1 799 3.967 5 249 _ 4 712 2.905 1 010 859 t ti51 1 333 'S9 �73
17 2.78:2 1 785 1.904 2.312 2828 4.372 3.860 s 867 2571, 2.49A 3.221 344 2 A8,9
5 A01 5.647 S 150 5S 713 7.482 f 1.279 13 750 12,729 9 842 6 122 6,(49 7.033 e 3:7i"+ 0 385 5 645
Total
53'v") 52.000 2 ON, 0 0 (1 2 000 2 D00 2000 '000 2.(t00 2 000 0 0 3
Plumes 000 1
26 23 i74
000 9000 1.7000 17-it00.. 18.000: 20000 19000 1d,000 19,000. 21.000 .. 24000 '24,000. 23,000 20,0;)u
367 43.970 39,050 46.689 59,5331 83,619 76.395 61.350 46439 50434 58,869 53.981AtW�'7F
SC&E _LLH b MemberMember Jan-08 Feb-08 Ma-88 A8 Ma-08 Jun-08 Jul-0B Au-08 Se-08 Ocl-08 Nov-08 Dec-08 Jan-09Blandin 2,010 18i5 1,390 1175 985 1010 1.155 1.055 990 1.085 1.560 2.035 2.070Fallon 7 662 7 360 6.749 4.959 4.981 5,993 7 493 6982 5760 5.443 6.624 8064 7,81
Hildale 0 109 0 0 0 427 1,071 648 288 0 0 136 0 1�v
v 3.567 3{197 1,fi05 2.162 2.5.41 3.986 6 4J7 7.289 4 242 l2183 3.672 4 992 4.928 4 41,"+, ^r7
1;t19 1 068 454 557 843 1 686 3.469 2.724 2,195 874 1.4u3 2.11, 1 574 t 284 6rn
2197 2021 1.296 1326 1948 3.130 4.206 3573 2559 1552 18$2 26110 242'? 223a �.1er
I-21 2.7112 1.785 1 88M 2 312 2 828 4 372 3,860 3.867 2.576 2486 3.221 3.744 2 889
7 62h 7 402 6 237 6.190 7.507 9.593 11.629 10.615 8.926 6 116 _ 7.40g A.46g- B.U86_ 7 RA8 0 ri 1:1
Plumes "000 2 000 ?(,x)ll 0 000 -�2.000 2000 2 0U(1 2 00; 0 :i
-. 0 14.11 654_ .7 .80 .80273,5
Tot 48638 45649 37.$16 356 42. 54 58865 53746 807 37 441 56 50 239 473 317.113
7
Sec 7.5 putback or sale(kyoh)
SCE IPP Resouroe kWh 30,000 30.000 30.000 30,000 30,DD0 30,000 30,000 30.000 30,000 30.000 30.000 30,000 30,000 _30.600 30,000
I SCE Resource Deficitkwh 23,174 22,367 13,970 9,050 16,669 29,533 53.619 46.395 31.350 16,439 20,434 28,869 23,981 21.831 14,280
E
SCE NEBO Recourse k%mh 30.000 30.000 30 CD,000 300 36-0 00 30,000 54,000 46.500 n500 30,000 30.000 30_006 _ 30,000 _ 30,000 30,000
SCE Total Resource kwfi 60,000 60.000 60,000 60,000 60.000 60.D00 84,0D0 76,500 61,500 60.000 60,000 60,000 60.000 _ 60,000 60.000
Estimated Fixed Costs S 874.200 $ 814,200 $ .74.2.0 $ 874,200 S 874,200 $ 874,200 $1.041,240 $ 989,040 $ 894,640 $ 874,200 $ 874,200 $ 874,200 $ 874,200 $ 874,200 $ 874,200
IPP Energy per MWh S 10,39 $ 10.3 $$ 10.39 $ 10.39 $ 10.39 $ 10.39 $ 10.39 $ 10.39 $ 10.39 $ 10.39 $- f0.39 $ 10.39 $ 10.39 $ 10.39 $ _10.39
Expected Gas$ Nebo $ 9.31 j 9.66 $ 9.48 $_ 7.76 E 7.57 $ 7.61 $ 7.66 $ 7.71 $ 1.72 $ 7.76 $ 8.38 $ 8.94 S 9.39 $ 9.38
Estimated$7MWh 8200 HR with
VOM variable O&M) $ 79.54 $ 82.43 $ 80.95 $ 66.85 $ 65.25 $ 65.62 $ 6&03 $ 66.44 $ 6648 $ 66.85 $ 71.89 $ 76,52 $ 8021 $ 80,13 $ 78.33
ex clad blend of Nebo ever 40% 40% _ 35% 15% 35% 50% 50% 50% 50% 35% 40% 50% 45% 40% _35%
ener rice with VOM $ 38.05 $ 39.21 S 35,09 $ /8.86 $ 29,59 $ 38.00 $ 38.21 $ 3841 $ 38A3 $ 30,15 $ 34.99 S 43,46 $ 41.81 $ 38.29 $ 14117
:. �. F
forecasted ene at LF MWh _ -
10% 3,956 3645_ 3,271 2. 112 3,474 4,286 601 5,684 4_417 3,460 3.631 4.380 4,016 3,483 3.294
20% 7,912 7290 6.543 5,-23 6,947 8.573 12,442 11,368 8,834 _6,919 7.262 8.760 8.032 6.966 6589
30% 11,869 10.934 9.814 8435 10,421 12,859 18.664 17,051 13,252 10,379 10.894 13.139 12,049 10,449 9,883
40% 15,825 14.579 13,085 _11,246 13,895 17.146 24,685 22,735 �17,669 13,839 14,525 17,519 16.065 __13,932 _13,178
50% 19.781 18.224 16,357 14,058 17,368 21432 31.106 28,419 22,086 17.296 18.156 21.899 _ 20081 17,415 16,472
60% 23,737 21.869 19.628 16,8 20,842 25.718 37,327 34,103 26,503 20,7
70 58 21,787 26,279 24.097 20,898 _ 19,766
70% 27,693 25.513 22,899 19,681 24,316 30.005 43,549 39.787 30,920 24,218 25,419 30,659 28,113 24.381 23,061
80% 31,649 29.158 26,171 22,493 27,789 34,2911 49,770 45471 35,338 27,677 29.050 35,039 32,130 _27.864 26,355
90% 35,606 32,803 29442 -25,304 31.263 38,578 55,991 51,154 3%755 31,137 32.681 39.4181 36,146 __31,347 29,650
13_ 100% 39,562 36,448 32.7 26.116 34,737 42,864 62,212 56.838 44,172 34,597 36,312 43,798 40.162_-_34,830 32.944
estimated(ull ws!at LF_ _ _ -- -
_ 10% $ 2%02 $ 279.06 S 302,32 j 329,79 $ 281.26 $ 241.95 $ 205.58 $ 212.42 $ 238.71_ $ 282.83 $ 275.74 $ 243.05 $ 259.48 $ 289,28 $ 299.53
20% $ 148.54 $ 159.13 S 1 88.70 S_774.32 $ 155.42 $ 139.98 $ 121.89 $ 12542 $ 13&57 $ 15649 $ 155.36 $ 143.26 $ 150.65 $ 163,78 $ 1666885
30% $ 111.71 $ 119,16 $ 124,16 5 122.50 S 113.48 $ 105.99 $ 94.00 S 96,42 $ 105.19 $ 114.38 $ 115.24 $ 109.99 $ 114,37 S 121.95 $ 122.62
40% $ 93.29 $ 99.17 $ 101.89 $ 96.59 $ 92.51 $ 88.99 $ 80.05 $ 81.92 $ 88.50 $ 93,32 $ 95.18 $ 93-36 $ 96.23 $ 101.03 $ 100.51
50% $ 82.25 $ 87,18 $ 88.53 $ 81,04 $ 79.92 $ 78.79 $ 71.68 $ 73.22 $ 78,49 $ 80.69 $ 83,14 $ 83_38 $ 85.34 $ 88.a9 $__87.2a
60% $ 74,88 $ 79.18 $ 79.63 S 70.68 $ 71.54 $ 72.00 $ 66-10 E 67.42 $ 71.81 $ T2.26 $ 75.11 S 76.72 $ 78.09 $ 80.12 $ 7840
70%-,i .uAm.
T _ .. I-.7A _I T.. , i r�, A. � A # :5 .M t#5 5. <
80% $ 65.67 $ 69.19 $ 68.49 $ 5772:$ 61.06 # 13.f 60 17 R. $k A6R5_�0IF $$ _684.44�7163 w , b E ?619..$0N E 69.66 $_._.T66�73«..R3
$90% $ 6260 S 65,86 $ 647 $ 53.41 1', $ 60.467 581 $ 5775 $ 60.69 $ 5823 $ 61.74 $ 6 $ .
100% 6015 6319 6181 4995 5 54.95 82 $ 5846 56.42 69.07 6342 6358 $ 63.39 6174d
.:
$/MWH
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Jan-08 coo
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Chart5
_SCE Resource_ _
■Most Likely Price(Best Case)
$76 _-
i
$74
a
d
i
t
$68
1
$66
$64 .-------- $63 $63 _ $64 $63 _v
$62
z $62 — — ____ --___--- _.--__ _ _ _ _ _ _. :.
$60
w $60 _-_ _— -____---- —__—__- --- $59
t $58 $58
$58
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$56 —. - —
$56_ _ $55
$54
$52 -
$50 — -- $50
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00 00 00 CO 00 00 00 00 00 CO 00 00 rn rn m
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Page 1
District
Resolution No. 2006 - 02
ADOPTING THE BUDGET FOR 2006
WHEREAS the Board of Directors and staff of the District participated in departmental workshops in the
months of August and September of 2005 to identify priority issues to be addressed by the District
during 2006 and to initiate budget preparation; and
WHEREAS District staff has prepared a draft budget for District operations and capital spending for the
year 2006 taking into account the strategic plan issues; and
WHEREAS the Board of Directors of the District has participated in budget workshops and have
conducted a public hearing on the draft budget; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of Truckee Donner Public Utility
District to adopt the draft budget for 2006.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on
the fifteenth of February 2006 by the following roll call vote:
AYES: Directors Hemig, Sutton, Taylor and Thomason
ABSTAIN: None
NOES:None
ABSENT: Director Aguera
TRUCK DON PUBLIC ILITY DISTRICT
yB `
o emi , President
ATTEST:
Peter L. Flolzmeister, Clerk of the Board
DONNE.
Public Utility District
Resolution No. 2006 - 03
ADOPTING THE OVERHEAD RATES FOR THE 2006 BUDGET
WHEREAS the Board of Directors and staff of the District participated in departmental workshops in the
months of August and September of 2005 to identify priority issues to be addressed by the District
during 2006 and to initiate budget preparation; and
WHEREAS District staff has prepared a draft budget for District operations and capital spending forthe
year 2006 taking into account the strategic plan issues; and
WHEREAS the Board of Directors of the District has participated in budget workshops and have
conducted a public hearing on the draft budget; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of Truckee Donner Public Utility
District adopts the following budget overhead rates:
Overhead Item Overhead Rate
Labor Overhead 83.67%
Transportation Overhead 31.48%
Inventory Overhead 26.48%
Administrative Overhead 1.30%
Construction Overhead 43.56%
Non-inventory Material Overhead 25.00%
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on
the fifteenth of February 2006 by the following roll call vote:
AYES: Directors Hemig, Taylor and Thomason
ABSTAIN: None
NOES: Director Sutton
ABSENT: Director Aguera
TRUCKEE N PUBLIC ILITY DISTRICT
By
J. on emig, President
ATTEST:
e , j
Peter L. Holzmeister, Clerk of the Board
o.
.rw. ` C ' i.� N
DONNER
Public Utility District
Resolution No. 2006 - 04
AUTHORIZING AN ABANDONMENT, AS TO ITS INTEREST,
OF THE PUBLIC UTILITY EASEMENT
ON APN's 46-310-20 and 46-310-21
WHEREAS, Robert and Shoshana Lamberg and James and Kathleen McCann through the
Town of Truckee have requested abandonment of a 16-foot wide public utility easement
along the side property line between 14792 Alder Creek Road (APN 46-310-20)and 14808
Alder Creek Road (APN 46-310-21);
WHEREAS, District staff has investigated the matter and determined that such
abandonment would not cause the District problems in providing electrical or water service;
WHEREAS, the Town of Truckee has indicated that a new 16-foot wide easement will be
dedicated on the new property line;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner
Public Utility District as follows:
That the President of the board be authorized to execute a statement
indicating that the Truckee Donner Public Utility District has no objection to
the abandonment of the above-described public utility easement as shown
on the attached map, which has been entitled Exhibit "A".
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held
within the District on the fifteenth day of February, 2006 by the following roll call vote:
AYES: Directors Hemig, Sutton, Taylor and Thomason
NOES: None
ABSENT: None
TRU E D ER PUB IC UTILITY DISTRICT
J. n Hemig, President
ATTEST:
�' x
Peter L. Holzmeister, District Clerk
SITL PLAN
EASEMENT ABANDON.NIENT EXHIBIT
N7T�1 •M .--10'SIDE SETBACK
6623 � r
-EXISTING OWRhEAD WIRES
R;BERT d&SNOSHANA R.LAMBERG
14792 ALDER CREEK ROAD II
S29 P'481 ^ APN: 46-310-20 16
20.00'
10'RECREATION EASEMENT, t1/p,_ EXISTING EDGE OF PAvEMENT
7t
`10'SIDE SETBACK j' N '4'1-W
970
_` 69.39
Al EXSTG UNERGRC ND UIITE1t PWW Ur EAMWrri� 20'FRONT SETBACK
(10 BE ABNOM) .-
JAMES L.N KATH EEN MCCANN
148W ALDER CREEK ROAD EYJSflIC
N 0 B ?H .�t� APN: 46-310-21 RESWUNCE36'UGH
ip 10RTY
EXIS ING 1'fAvES 10'SIDE SETBACK—
10'SIDE SETBAU(
20'FRONT SETEACK
a�a owmw4re DH N1131.R 2S,'rn5 ,
I' CKEE DONNER
PublicDistrict
Resolution No. 2006 - 05
Declaring certain computer hardware, software, office
equipment, vehicles and equipment as surplus and authorizing
staff to dispose of it in accordance with District policy
WHEREAS, the District owns computer hardware, software, office equipment, vehicles and
equipment listed on the attached as Exhibit A; and
WHEREAS,the listed computer hardware,software,office equipment,vehicles and equipment is not
necessary for the District's use; and
WHEREAS,the District could dispose of the computer hardware,software,office equipment,vehicles
and equipment and utilize the funds from the sale of said assets for other purposes.
WHEREAS, the surplus equipment and vehicles will be advertised with a bid opening date of
March 8, 2006.
NOW,THEREFORE, BE IT RESOLVED that the Board of Directors adopts the above recitals as its
findings; and
BE IT FURTHER RESOLVED that,for the reasons set forth above,the Board declares the computer
hardware,software, office equipment,vehicles and equipment listed on Exhibit A attached,as surplus
property; and
BE IT FURTHER RESOLVED that the General Manager is directed to dispose of said property in
accordance with District policy.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 15th day of February, 2006 by the following roll call vote:
AYES: Directors Hemig, Sutton, Taylor and Thomason
NOES: None
ABSENT: Director Aguera
TRUCKEE NE�UBLIC =ISTRICT
By
(A on Hemig, President
ATTEST.
Peter L. Holzmeister, District Clerk
TRUCKEE DONNER PUBLIC UtILITY DISTRICT
EXHIBIT A - Page 2 of 6 Surplus Computer Equipment Listing for Board Approval
As of February 6, 2006
Tag # :Description 'Make/Model Serial # ID # Manuf. Date
M5 19" MONITOR DELL - TRINITRON 2221DAOYT529 Feb-99
LP2 LINE PRINTER IBM LINE PRINTER - MODEL#4224 H8179
PIO PRINTER IBM PAGE PRINTER 3116 - MODEL 002 N9238
M14 13"MONITOR DELL - MODEL#M570 MX-06204T-47605-9BC-BCBH NOV-99
MIS 13" MONITOR DELL - MODEL#E551 c CN07GO76-64180-39D-OOZU
M16 15"MONITOR IBM- MODEL#6644-403 2311385 FCC ID: AN06544 Oct-95
T11 PC - TOWER DELL OPTIPLEX GX1 83UOG
M17 IT'MONITOR DELL - MODEL#D I 028L 84779-C2WDO
T12 PC - TOWER DELL OPTIPLEX GX200 831.117
T13 PC - TOWER DELL DIMENSION XPS D233 BX744
00 IBM APPLICATION SYSTEM ORCOM,A5400 10-46145
Bi BEST FERRUPS BATTERY BULKY
SWI+A/B SUBWOOFER ALTEC LANSING MULTIMEDIA COMPUTER SPEAKER SYSTEM CN-08506P-47770-050-DSFZ
M7 19" MONITOR DELL-TRINITRON MX-094WRF-47741-19D-318N Sep-01
M8 19"MONITOR VIEW SONIC - MODEL#VCDTS23307 32MO24250366 Oct-02
M10 17"MONITOR DELL - MODEL#D1028L 84779-C3 ADW
M9 MONITOR SAMSUNG SYNC MASTER 910T MJ19HCJX714683F Jul-04
M6 19" MONITOR VIEW SONIC - MODEL#VCDTS23307-1M 32MO24250368 Oct-02
P11 PRINTER HP DESKJET 970 CSE MY07412249 Jut-00
P12 PRINTER HP CPI 160 MY19S1V1xS Sep-01
P13 PRINTER HP 895 CXI SG8BHIVOF7 Nov-98
T6 PC - TOWER GATEWAY 0019914543
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
EXHIBIT A - Page 4 of 6 Surplus Office Equipment Listing for Board Approval
As of February 6, 2006
Tag # Description Make/Model Part# Serial # / ID# Manuf. Date Status
ET1 ELECTRIC TYPEWRITER IBM- CORRECTING SELECTRIC 11 OK
C2 CALCULATOR VICTOR 1460-3 6052900659
C3 CALCULATOR SHARP COMPET QS-2760 1 DO45338
F
f C4 CALCULATOR SHARP COMPET QS-2760A 7DO0704X
xi COPIER XEROX - DOCUMENT WORKCENTER PRO 645 BJUPN-32557-FA-E Apr-98
EXHIBIT A—Page 6 of 6
SURPLUS VEHICLES AND EQUIPMENT:
Unit# Description Department
39 '92 GMC F.B. 1 Ton Water
31 '91 GMC Jimmy Power Supply
38 Flat Bed Wire Truck Electric
33 '92 GMC Sonoma Electric
5 '94 GMC Pickup 4wd Electric
71 '55 Ingersol-Rand Air Compressor Water