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HomeMy WebLinkAbout2005-04-20 Min - Board REGULAR MEETING April 20, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Mary Chapman, Peter Holzmeister, Pat Waite, Tami McCollum, Neil Kaufman, Jessica Kosfiszer, Sanna Schlosser, Nancy Waters, Pat Waite, Ian Fitzgerald and Barbara Cahill. CONSULTANTS PRESENT: Keith Grand, Larry Rolapp, John Murphy, Steve Gross, Dennis DeCuir, Dan Gangwish, Mark Adler and Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Peter Able, Ed Morgan , Mark Wasley and two members of the public. PUBLIC INPUT Pete Able of Cebridge Connections spoke to the board about the service updates the local cable company has completed and the companies' commitment to the community. He went on to suggest having a meeting with District representatives to explore working collaboratively, rather than in conflict. ACTION ITEMS CONSIDERATION OF RENEWING THE DISTRICT'S GENERAL LIABILITY AND PROPERTY INSURANCE PACKAGE Director Thomason moved and Director Sutton seconded, a motion to approve the renewal of the property and liability insurance policies for the May 1, 2005 through April 30, 2006 period as presented as by Marsh Risk and Insurance Services in the amount of $403,473.37, plus the additional options Business Interrupt $3,500 and Earthquake Extra Expense $1,630 for a grand total of$408,603.37. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF AN INITIAL ENVIRONMENTAL STUDY AND DRAFT NEGATIVE DECLARATION FOR THE NEW SIERRA MEADOWS PUMP STATION (FILE THE PRO- POSED NEGATIVE DECLARATION AND ENVIRONMENTAL INITIAL STUDY WITH THE OFFICE OF THE NEVADA COUNTY CLERK, WITH RESPONSIBLE AND INTERESTED AGENCIES, AND WITH THE STATE CLEARINGHOUSE; AND AUTHORIZING PUBLICA- TION A NOTICE OF PUBLIC REVIEW PERIOD AND PUBLIC HEARING) Director Thomason moved and Director Taylor seconded, a motion to authorize staff to file the proposed Negative Declaration and Environmental Initial Study for the new Sierra Meadows 1 Minutes: April 20, 2005 Pump Station with the office of the Nevada County Clerk, with responsible and interested agen- cies and with the State Clearinghouse; authorize publication of a Notice of Public Review Period and Public Hearing; and set a public hearing date at the regular Board Meeting on May 4, 2005. ROLL CALL: Director Aguera, absent; Director Sutton, no (not a proper presentation; board should endorse a project, not the staff); All other Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL TO PERFORM GEOTECHNICAL SERVICES FOR VARIOUS PROJECTS DURING 2005 Director Thomason moved and Director Taylor seconded, a motion to approve a Master Services Agreement Task Order No. 4 with Converse Consultants to perform geotechnical testing services at an hourly rate of $65, in an amount not to exceed $17,950 for District Pipe- line Replacement-2005, Donner Lake 6334 Tank Earthwork and Pipelines, Old Greenwood Well Building and Pipeline, Red Mountain Pump Station and Tank and Sierra Meadows Pump Sta- tion. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A RECOMMENDED FUNDING SOURCE FOR THE RICHARDS BOULEVARD PIPELINE REPLACEMENT PROJECT Director Sutton moved and Director Taylor seconded, a motion to approve the use of the Water General Fund to be the financing source for the Richards Boulevard Pipeline Replacement project in the amount of$190,824. ROLL CALL: Director Aguera, absent; Director Thomason, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR THE PURCHASE OF ELECTRIC SYSTEM WIRE AND CABLE. Director Taylor moved and Director Thomason seconded, a motion to award the Electric Wire and Cable Schedule's A through M to the lowest bidder Western States in the amount of $98,695.00. ROLL CALL: Director Aguera, absent; Director Sutton, no (one bidder low on three of the schedules and should have been awarded that portion of the bid); All other Directors, aye. SO MOVED. ROUTINE BUSINESS TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Taylor seconded, that the Board approve the interim report for the month ended February 2005. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Taylor seconded, that the Board approve the February 2005 disbursements report. ROLL CALL: Director Aguera, absent; Director Sutton, no; All other Directors, aye. SO MOVED. 2 Minutes: April 20, 2005 WORKSHOP ITEMS DISCUSSION OF THE GRAYS CROSSING COMMUNITY FACILITIES DISTRICT SERIES B FINANCING Consultants Larry Rolapp and John Murphy gave a presentation about the background of the District's Community Facilities District (CFD) related activities. After a discussion by directors and consultants it was agreed to agendize the matter with the final documents are ready. DISCUSSION OF CREATION OF FINANCE AND ACCOUNTING MANAGER AND HUMAN RESOURCE ADMINISTRATOR POSITIONS AND SETTING SALARY SCALE Peter Holzmeister reviewed why the Finance and Accounting Manager and the Human Resource Administrator positions had been created. He distributed a salary comparison of similar positions in the Tahoe area. The Board agreed to have staff return with an action item and salary scale at the next board meeting. DISCUSSION OF A DRAFT URBAN WATER MANAGEMENT PLAN Neil Kaufman explained the Urban Water Management Plan is a California law requirement and needs to be updated every five years. He stated that the board should focus particular attention on the section dealing with the water shortage contingency analysis. The directors expressed interest in having a workshop on that specific topic in the near future. STAFF REPORTS Director Thomason requested a Broadband update. Mr. Holzmeister said Alan Harry is in the process of drafting a staff report about the plan and technology. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:58 PM. TRUCKEE D NNER PU L UTILITY DISTRICT L J. n Hemig, President Prepared by Barbara Cahill tyeputy District Clerk bhc 3 Minutes: April 20, 2005