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HomeMy WebLinkAbout2005-04-30 Min - Board SPECIAL MEETING April 30, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their re- quest. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 9:06 AM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Tho- mason were present. EMPLOYEES PRESENT: Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Bob Rauch OTHERS PRESENT: Frank and Juanita Schneider and Pat Davison PUBLIC INPUT There was no public input. PRESENTATION BY PAT DAVISON OF THE CONTRACTORS ASSOCIATION OF TRUCKEE TAHOE Pat Davison distributed a draft of a Public Outreach Policy authored by the Contractors Association of Truckee Tahoe. It contained suggested wording for the TDPUD to put into action an outreach policy outlining the goal of the TDPUD, the policy of the TDPUD and suggested ways to implement actions. WORKSHOP WORKSHOP CONDUCTED BY CONSULTANT BOB RAUCH TO DISCUSS BOARD GOVERNANCE PROCESSES. Bob Rauch began the workshop with the definition of a board and a board member. He went on to talk about communication with other local special districts, a mission statement, establishing objectives or goals, dealing with obstacles that interfere with objectives, the hierarchy of an organization, barriers between board members, public needs and the need for information. Discussion continued about the Brown Act, implementation of the Board goals or strategic plans, and the steps involved in the actions to construct a well. 1 April 30, 2005,special meeting A possible conclusion was made that the board needs to adopt a new and clearer way of the Board to work with staff, so the same issues don't come back again and again on agendas. ADJOURNMENT AT 12:00 FOR LUNCH RECONVENE AT 12:30PM Mr. Rauch distributed a handout labeled 'What has the TDPUD Board been working on". The discussion covered: • The Board is dealing a lot with projects • Staff needs to report back to Board more thoroughly • What affects service to customers • The Board needs to look at the larger plan, not at the bits and pieces • The Board needs to set priorities, ground rules and guidelines • Board confidence should lead to delegation to staff • Be proactive rather than reactive • The budget process has improved There being no further business before the Board, the meeting was adjourned at 2:05 PM. TRUCKEE DONNE UBLIC UTILI Y DISTRICT J. R ig, Oresident Prepared bye �� dc' Barbara Cahlll, , eputy District Clerk bhc 2 April 30, 2005,special meeting I�ntr L- ASSOCKNOITPONNN Post Office Box 10570,Truckee CA 96162 530-550-9999 April 27, 2005 Ron Hemig President, Truckee Donner Public Utility District PO Box 309 Truckee, CA 96160 President Hemig and Members of the Board: Thanks again for allowing me to make a presentation to you on Saturday, April 30. It is with all due respect that we offer the following language to use as an example or basis for discussion on the topic of"Public Outreach" at Saturday's special meeting. Please let me know if you have any questions. Sincerely, LX/k4 W- ,H� Pat Davison Executive Director DRAFT— DRAFT— DRAFT— DRAFT— DRAFT Public Outreach Policy It is the goal of the Truckee Donner Public Utility District to maintain open lines of communication with the public on all significant issues of concern such as fee increases, expanded service areas, changing levels of service, etc. It is the policy of the Truckee Donner Public Utility District that some type of public outreach will occur in addition to required legal notice before the issue of concern is heard at a public meeting. The TDPUD will make every effort to identify key stakeholders in the issue and proactively reach out to them for participation in the decision-making process. TDPUD stakeholders include but are not limited to: seniors/fixed/low income residents the business community the construction profession developers realtors affordable housing representatives water quality/water supply advocates Types of public outreach include but are not limited to: Phone calls Email or fax contact Paid ads in local print media, TV, or radio Presentations to Homeowner groups or service clubs Direct mail to targeted groups or households Web access with updated information Outreach to other governmental agencies and special districts, i.e. Town of Truckee, TTSA, TSD Implementing Actions: General Manager and/or staff person responsible for the specific issue will make primary contact to stakeholders by phone or email at least one month before the issue is agendized for workshop, hearing, or decision. At their next meeting, the Board will be told when General Manager and/or staff person has made the contact to stakeholders in advance of the agendized item. Additional public contact performed through targeted mailings, written display ad, or other paid means will occur at least two weeks before the issue is agendized for workshop, hearing, or decision. The Annual Budget will include an Expense line item for public outreach to cover the estimated cost of display advertising, targeted mailers, and web site maintenance not covered as part of routine operations.