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Home My WebLink About2006-04-05 Min - Board REGULAR MEETING April 5, 2006 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listeninq to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Ed Taylor, Jessica Kosfiszer, Mary Chapman, Sanna Schlosser, Neil Kaufman, Joe Horvath, Peter Holzmeister, Kim Szczurek, Nancy Waters and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Keith Knibb and Glenn Merron OTHERS PRESENT: Frank and Juanita Schneider, Pat Davison and one other member of the public PUBLIC INPUT Pat Davison, of Contractors Association of Truckee Tahoe, said she was surprised and pleased by the consent calendar on the agenda. She had also distributed a flier to the Board about an energy code workshop CATT is hosting and wanted to mention that Scott Terrill had been very helpful. CONSENT CALENDAR Director Sutton asked that only the mintues remain on the consent calendar. CONSIDERATION OF THE MINUTES OF MARCH 1 AND 15, 2006 Director Taylor moved, and Director Thomason seconded, that the Board approve the minutes of March 1 and 15, 2006. ROLL CALL: All Directors aye, by voice vote. SO MOVED. PUBLIC HEARING — At 7:00 PM or as soon thereafter as possible a public hearing will be held for the purpose of receiving written and or oral comments from members of the public regarding possible adoption of an Initial Environmental Study and proposed Negative Declaration related to the District's Pipeline Replacement Project (Tahoe Donner)—2006 President Hemig opened the extension of the public hearing. There were no public comments. Neil Kaufman indicated there had been no written comments. The public hearing was closed. ACTION ITEMS CONSIDERATION OF A REPORT ON PROPOSALS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR GEOTECHNICAL SERVICES. Director Aguera moved and Director Taylor seconded, a motion to retain Converse Consultants to perform Geotechnical Testing Services for the 2006 construction season; and to award a Contract on an hourly rate basis with a not to exceed price of$40,000.00. ROLL CALL: All Directors, aye. SO MOVED. 1 Minutes: April 5, 2006 CONSIDERATION OF APPROVING A PUBLIC OUTREACH PROGRAM Director Thomason recused himself from the dais. Pettit Gilwee is one of his tax clients. Director Taylor moved and Director Aguera seconded, a motion to approve the Public Outreach Program for 2006; and authorize the District staff to work with Pettit Gilwee Public Relations in implementing the program. ROLL CALL: Director Thomason, recused; Director Sutton, no (an RFP was not done); All other Directors, aye. SO MOVED. CONSIDERATION OF THE FOLLOWING ACTIONS REGARDING THE ENVIRONMENTAL REVIEW FOR THE DISTRICT PIPELINE REPLACEMENT PROJECT (TAHOE DONNER) - 2006: ADOPT THE FINAL MITIGATED NEGATIVE DECLARATION; APPROVE THE PROJECT FOR PURPOSES OF CEQA; APPROVE THE MITIGATION MONITORING PLAN; AUTHORIZE THE FILING OF THE NOTICE OF DETERMINATION WITH THE NEVADA COUNTY CLERK, AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH; ADOPT THE DE MINIMIS IMPACT FINDING AND AUTHORIZE THE FILING OF THE CERTIFICATE OF FEE EXEMPTION WITH THE NEVADA COUNTY CLERK; AND ADOPT A FINDING THAT THE DRAFT DOCUMENTS AS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT. MO 2006-36 Director Taylor moved, and Director Thomason seconded, that the Board take the following action regarding the environmental review for the District Pipeline Replacement Project (Tahoe Donner): • Adopt the Final Mitigated Negative Declaration • Approve the project for purposes of CEQA • Approve the Mitigated Monitoring Plan • Authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research • Adopt a DeMinimus Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk • Adopt a finding that the draft documents as circulated and the negative declaration reflect the District's independent judgment. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR CONSTRUCTION OF THE BROCKWAY ROAD TRANSMISSION PIPELINE PROJECT. Director Taylor moved and Director Aguera seconded, a motion to award the Brockway Transmission Pipeline project to Vulcan Construction in the amount of $2,976,939.00. ROLL CALL: All Directors, aye. SO MOVED. 2 Minutes: April 5, 2006 CONSIDERATION OF A PROPOSAL TO PERFORM POST-CEQA MITIGATION MONITORING SERVICES RELATED TO THE BROCKWAY ROAD TRANSMISSION PIPELINE PROJECT AND THE DISTRICT PIPELINE REPLACEMENT PROJECT Director Taylor moved and Director Aguera seconded, a motion to approve the proposal from Inland Ecosystems for construction phase environmental monitoring in an amount not to exceed $55,443.00 for the Brockway Road Transmission Pipeline and the District Pipeline Replacement Projects. ROLL CALL: All Directors, aye. SO MOVED. 2006 THREE-PHASE TRANSFORMER CONTRACT. A). Reconsideration and award of 2006 three-phase transformer contract B) Consideration of rejecting all bids and authorizing staff to negotiate transformers Director Taylor moved and Director Aguera seconded, a motion to award transformer Schedules C and D to Howard Industries with pricing good for one year, subject to escalation/de-escalation as written in the contract; and to grant staff the authority to award the bid to Cooper if Howard also backs out of the contract before their quote is no longer valid. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON PROPOSALS RECEIVED AND INTERVIEWS FOR CONDUCTING A DISTRICT EMPLOYEE COMPENSATION SURVEY STUDY No action taken. The board agreed to interview the three companies: CPS Human Resource Services, Koff & Associates, Inc, and L.B. Hayhurst &Associates at a special meeting on April 26, 2006 at 2:00 PM. CONSIDERATION OF THE ANNUAL WATER AND ELECTRIC FACILITIES FEE REPORT. Director Sutton wanted the minutes to note her question why only facilities fees were used for the Water System Master Plan, Donner State Park and Coachland, and not rate payer funds. Director Aguera moved and Director Taylor seconded, a motion to: • Reimburse the District's electric general fund from the electric facilities fees restricted fund for monies spent on capital projects in the amount of $661,397.87 per the attached listing. • Reimburse the District's water general fund from the water facilities fees restricted fund for monies spent on capital projects in the amount of $74,190.72 per the attached listing. • Accept the 5 year facilities fees report showing that there are no electric or water facilities fees funds on deposit that are greater than 5 years old. ROLL CALL: All Directors, aye. SO MOVED. ROUTINE BUSINESS TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Taylor seconded, that the Board approve the interim report for the month ended February 2006. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Aguera seconded, that the Board approve the February 2006 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. 3 Minutes: April 5, 2006 WORKSHOP DISCUSSION OF A POSSIBLE AGREEMENT WITH 267 PARTNERS ESTABLISHING A WATER INTERCONNECTION BETWEEN TWO PIPELINES ON HIGHWAY 267. Neil Kaufman explained that 267 Partners is constructing a project on Brockway Way and Martis Valley Road: "The Rock" and "Ponderosa Greens". The Town of Truckee is requiring 267 Partners to put in a roundabout at the intersection. The District has two water pipelines in the area that would benefit from a 40'-50' interconnection. The 267 Partners will work the interconnection into their Bid Schedule as a separate line item. The Bid Schedule line item of the 267 Partners will return to the board as an action item to either accept the bid or reject. Mr. Kaufman said working with the 267 Partners on this project would be cleaner, easier and less costly for the District. DISCUSSION OF INITIATING ANNEXATION OF CERTAIN PARCELS IN PLACER COUNTY AT DONNER LAKE Peter Holzmeister explained that Placer County Tax Collector told the District that in order to continue placing the Donner Lake assessment on the tax rolls, the parcels must be annexed into the District service territory. With all legal issues behind the District, we can finally proceed with the annexation. Keith Knibb of Sauers Engineering explained that the annexation involves a 600 foot wide strip of land on the Placer and Nevada county lines at the southwest end of Donner Lake. There are 216 acres, with 187 parcels (13 are undeveloped). Nevada County LAFCo has requested a transfer of jurisdiction to the Placer LAFCo. There are a number of steps that need to be followed to complete the annexa- tion process. Mr. Knibb will return to the Board at the next board meeting with an action item and time- line. CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR: SECTION 54957.6 OF THE GOVERNMENT CODE. DISTRICT REPRESENTATIVE: PETER HOLZMEISTER. EMPLOYEE REPRESENTATIVE: IBEW LOCAL 1245 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION PURSUANT TO SUBDIVISION (A) OF SECTION 54956.9 OF THE GOVERNMENT CODE: BROUSSAL V. TRUCKEE DONNER PUBLIC UTILITY DISTRICT RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:40 PM. TRUCKEE DOqf44R PUBLIC UTILITY DISTRICT "q K J. o emig, Pr, ident Prepared by,,' Barbara Ca 11, Deputy District Clerk 4 Minutes: April 5, 2006