HomeMy WebLinkAbout2006-05-06 Min - Board SPECIAL MEETING
May 6, 2006
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only min-
utes All Board meetings are recorded on audio tapes which are preserved perpetually and
made available for listening to any interested party upon their request.
The special meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 9:03 AM in the TDPUD Board room by President Hemig.
ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason
were present.
EMPLOYEES PRESENT: Mary Chapman, Alan Harry, Steve Hollabaugh, Nancy Waters, Peter
Holzmeister, Ed Taylor, and Barbara Cahill
CONSULTANTS PRESENT: Steve Gross and Bob Rauch
OTHERS PRESENT: None
PUBLIC INPUT
There was no public input.
DISCUSSION OF THE DISTRICT'S MISSION STATEMENT, GOALS AND OBJECTIVES
Mr. Rauch enlisted comments from the Board of Directors and Department heads as to a Mission
Statement about the District:
• What do we do?
o Provide certain utilities
■ Water
■ Electricity
■ (Broadband)
o Manage resources (comply with regulations)
■ Water
■ Power
■ People
■ Assets
■ Finances
• Whom do we serve?
o All the residences and businesses in our service area
o Visitors
• Define excellence
o Reliable services at lowest practical cost
■ High quality of water and power
■ High quality (product) service
o Integrity- timely/responsive
o Consistent- Courteous
o Adequate to meet needs of customer
o Responsible
■ Concern for meeting customer needs
■ Environmentally responsible
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o Open to the public
o Cooperative relationships
The following Mission Statement was drafted:
The Mission of Truckee Donner Public Utility District is to provide adequate, reliable
and high quality water and electrical power services, and to manage District
resources in an open, responsible, environmentally sound manner at the lowest
practical cost.
Out of the Mission Statement, Objectives were created:
1. Provide an adequate, reliable and high quality water supply and distribution system to meet
current and future needs.
2. Provide and adequate reliable and high quality electric supply and distribution system to
meet current and future needs.
3. Manage the District in an open manner.
4. Manage the District in a responsible manner.
5. Manage the District in an environmentally sound manner
6. Manage the District in an effective, efficient and fiscally responsible manner.
Out of the Objectives, goals were created:
1. Provide an adequate reliable and high quality water supply and distribution system to meet
current and future needs.
1.1 Maintain and implement a current Urban Water Management Plan' which includes
current and future projections of water quality, _and supply.
1.2 Maintain and implement a current Water Master Plan, including the required facilities to
meet current and future demand and supply.
1.3 Secure the necessary water rights and other legally required documentation.
1.4 Provide effective and efficient maintenance and replacement programs
1.5 Provide and effective and efficient operations program
2. Provide and adequate reliable and high quality electric supply and distribution system to
meet current and future needs.
2.1 Maintain and implement a long term energy and load forecast.
2.2 Maintain and implement an Electric System Master Plan, including the required facilities
to meet the current and future demand and reliable supply.
2.3 Provide effective and efficient maintenance and replacement programs.
2.4 Provide an effective, efficient and safe operations program
2.5 Procure and contract for low cost electric power supplies to reliably meet current and
future loads.
3. Manage the District in an open manner.
3.1 Conduct the District's business in a legal, open, transparent manner
3.2 Implement a proactive public outreach program
3.3 Promote communication and cooperation with other public and private agencies.
4. Manage the District in a responsible manner.
4.1 District will conduct its business in a lawful and ethical way
4.2 District will develop and implement high standards of customer service
4.3 District will develop and implement high operational standards, procedures and codes
of conduct.
5. Manage the District in an environmentally sound manner
5.1 District will conduct its business in an environmentally lawful manner
5.2 District will maintain a program of energy and water use efficiency.
5.3 District will seek to minimize any negative impact of its operations on the environment.
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6. Manage the District in an effective, efficient and fiscally responsible manner.
6.1 District will utilize modern, cost effective work methods and equipment
6.2 District will employ a qualified and productive workforce.
6.3 District will provide work conditions and procedures that encourage employee growth,
productivity and retention
6.4 District will conduct an active cost control program
6.5 Review and implement a Financial Goals policy to achieve a stable financial condition
6.6 Develop appropriate financial procedures to assure responsible financial management
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 3:35 PM.
TRUCKEE DON R PUBLIC TILITY DISTRICT
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J. o j emig, Pre. 'dent
Prepared by p�3 CU i
Barbara Cahilly Deputy District Clerk
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SPECIAL MEETING
May 6, 2006
Expanded notes
DISCUSSION OF THE DISTRICT'S MISSION STATEMENT, GOALS AND OBJECTIVES
Define objective and goals
Line item of Budget refers back to Board goals- if does not—why are we doing
Mission statement- select words to say what kind of relationship have—services provide to public
What do we do to get customers to value us
P. Sutton: District has power and responsibilities from creation and operation to provide electric
and water
• What do we do?
o Provide certain utilities
■ Water
■ Electricity
■ (Broadband)
o Manage resources (comply with regulations)
■ Water
■ Power
■ People
■ Assets
■ Finances
• Whom do we serve?
o All the residences and businesses in our service area
o Visitors
• Define excellence
o Reliable services at lowest practical cost
■ High quality of water and power
■ High quality (product) service
o Integrity- timely/responsive
o Consistent- Courteous
o Adequate to meet needs of customer
o Responsible
• Concern for meeting customer needs
■ Environmentally responsible
o Open to the public
o Cooperative relationships
What do we do?---brainstorming
Run business, staff, communicate with customer, relationship with agencies
High quality service
Timely/responsive
Lowest practical cost
Reliable
Courteous
Efficient/effective
Responsible (assets, finances)
Integrity(with public and each other)
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Consistent
Quantity/adequate to met needs
Environmentally responsible-minimum degradation of environment
Cost containment comes out of operations- out of efficient manner
P.Sutton: something to indicate, carries out business in open manner-open to the public. Access to
information, attention to customer problems by staff, employee- competent and fair treatment.
Public agency is a network of services- relationship-cooperative-open to public
The following Mission Statement was drafted:
The Mission of Truckee Donner Public Utility District is to provide adequate, reliable
and high quality water and electrical power services, and to manage District
resources in an open, responsible, environmentally sound manner at the lowest
practical cost.
Out of the Mission Statement, Objectives were created:
1. Provide an adequate, reliable and high quality water supply and distribution system to meet
current and future needs.
2. Provide and adequate reliable and high quality electric supply and distribution system to
meet current and future needs.
3. Manage the District in an open manner.
4. Manage the District in a responsible manner.
5. Manage the District in an environmentally sound manner
6. Manage the District in an effective, efficient and fiscally responsible manner.
Additional notes:
Objectives do not change/goals change
Key — whether intelligent people can understand why rates are going up. Adequate explanation-
people will not support what they do not understand.
R.Hemig: manager district and its resources
Manage resources in an open, responsible, fiscal manner
Promote cooperative relations with other agencies and stakeholders and jurisdictions
Out of the Objectives, goals were created:
1. Provide an adequate reliable and high quality water supply and distribution system to meet
current and future needs.
1.1 Maintain and implement a current Urban Water Management Plan which includes
current and future projections of water quality, _and supply.
1.2 Maintain and implement a current Water Master Plan, including the required facilities to
meet current and future demand and supply.
1.3 Secure the necessary water rights and other legally required documentation.
1.4 Provide effective and efficient maintenance and replacement programs
1.5 Provide and effective and efficient operations program
2. Provide and adequate reliable and high quality electric supply and distribution system to
meet current and future needs.
2.1 Maintain and implement a long term energy and load forecast.
2.2 Maintain and implement an Electric System Master Plan, including the required facilities
to meet the current and future demand and reliable supply.
2.3 Provide effective and efficient maintenance and replacement programs.
2.4 Provide an effective, efficient and safe operations program
2
2.5 Procure and contract for low cost electric power supplies to reliably meet current and
future loads.
3. Manage the District in an open manner.
3.1 Conduct the District's business in a legal, open, transparent manner
3.2 Implement a proactive public outreach program
3.3 Promote communication and cooperation with other public and private agencies.
4. Manage the District in a responsible manner.
4.1 District will conduct its business in a lawful and ethical way
4.2 District will develop and implement high standards of customer service
4.3 District will develop and implement high operational standards, procedures and codes
of conduct.
5. Manage the District in an environmentally sound manner
5.1 District will conduct its business in an environmentally lawful manner
5.2 District will maintain a program of energy and water use efficiency.
5.3 District will seek to minimize any negative impact of its operations on the environment.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District will utilize modern, cost effective work methods and equipment
District will employ a qualified and productive workforce.
District will provide work conditions and procedures that encourage employee growth, produc-
tivity and retention
District will conduct an active cost control program
Review and implement a Financial Goals policy to achieve a stable financial condition
Develop appropriate financial procedures to assure responsible financial management
Additional goal notes:
(6.4) Adopts standards: bond reserves, emergency, replacement, retirement reserves, post EE
benefits
Show public how funds are spend efficiently
Policy- use of autos
Scale of issues- embarrassment- should not go against board policy. Board has a job/ mission
statement adequate, reliable, high quality
(6.6) Organized way for key planning elements. Board- directing- monitor- staff- doing and respond
Lay the goals into this year budget- what is budget item based on/data. Staff- practical, Board re-
sults
End of meeting- round the table comments:
T. Taylor: Get the public to understand the value of the PUD; Give staff better direction
P. Sutton: board need to have staff define all department capital expenditures
R. Hemig: good focus; benchmark to understand decision of the budget
B. Thomason: staff brings numbers and rate increase numbers- have to do rate increase because
of why
P. Holzmeister: good process- reasonable- will change board process with more dialog between
staff and board. Next question: what kind of reports does the board want monthly/weekly??
J. Aguera: Need more information to answer public questions- maybe the mission statement, ob-
jectives and goals can help
M. Chapman: in her 31 years, she has not gotten goals and objectives from the board- now staff
will know- empowering
A. Harry: important for staff to know what are objectives and goals of the board
S. Hollabaugh: global direction/big picture—what does a rate increase mean-
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