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Home My WebLink About2006-06-07 Min - Board REGULAR MEETING June 7, 2006 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Nancy Waters, Mary Chapman, Peter Holzmeister, Steve Hollabaugh, Kim Szczurek, Sanna Schlosser, Ed Taylor, Jim Wilson, Kathy Neus, Joe Horvath, Neil Kaufman, Sam Aubrey and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Joel Erickson, Shana Berger, Beth Christman, Sara Trebilcock, Sara Taddo, Christine Stanley and Al Ferrentine PUBLIC INPUT There was no public input. ACTION ITEMS President Hemig suggested the board postpone agenda items 10, 11, 12, 13 and 14 which are all related to the Certificates of Participation, until all board members are present. Director Sutton moved and Director Thomason seconded that agenda items 10, 11, 12, 13 and 14 related to the Certificates of Participation be removed from this agenda and be placed on a future agenda. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. DISCUSSION OF ISSUES RELATED TO POSSIBLE SALE OF DISTRICT OWNED LAND KNOWN AS THE MCGLASHAN PROPERTY (APN 18-010-10). President Hemig recused himself from the dais stating his Real Estate firm represents a client who owns land adjacent to the McGlashan property. Beth Christman and Sara Trebilcock of the Truckee River Watershed gave a slide presentation of the McGlashan area's assembly of flora species and old growth cedars. They stated there is nothing like this in the Truckee area and they asked if there could be a way that the area could be acquired by a conservation agency and preserved. Shana Berger, resident of the Armstrong Tract, also asked the District to please consider leaving this property as open space to be protected and accessible for the beauty and outdoor activities. Sara Taddom, Truckee Land Trust, stated there is a lot of biodiversity in the McGlashan Springs area and there would be great value to preserve it as open space for public access and as historical value. Ms. Taddom said this concern to have the McGlashan Springs remain open space will become a priority for the Truckee Land Trust to purchase the property. No action taken 1 Minutes: June 7, 2006 CONSIDERATION OF NOMINATING A CANDIDATE TO FILL A VACANCY ON THE NEVADA LOCAL AGENCY FORMATION COMMISSION. No action taken. The Board agreed to wait and see if there is a candidate from Truckee and support the nominee. CONSIDERATION OF AUTHORIZING SUBMISSION OF A PROPOSAL TO THE WESTERN AREA POWER ADMINISTRATION FOR PURCHASE OF GENERATION FROM THE STAMPEDE POWER PLANT. Director Sutton moved and Director Thomason seconded, a motion to authorize the Assistant General Manager to submit a proposal to the Western Area Power Administration to provide the required services and to, with a proposal that Truckee Donner PUD in coordination with the City of Fallon, submit a joint (or individually coordinated) proposal to purchase energy generation from the Stampede Power Plan in the $30.00 to $35.00 per megawatt hour range by June 9, 2006. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT FROM DISTRICT COUNSEL REGARDING ESTABLISHMENT OF ANNUAL WATER AND ELECTRIC STANDBY CHARGES. District Counsel Steve Gross reported that the District has been compliant with the Uniform Standby Charge Procedures Act in regards to identifying the parcels to be charged, providing notice of the charge and preparing an engineer's report describing the amount of the charge and methodology. Each year, the board only needed to conduct a public hearing and adopt a resolution. If the District ,.. wants to collect charges in the newly acquired areas of Donner Lake and Glenshire, the District must comply with the more detailed provision of the Law, Section 54984.7 that states 'the governing body may continue the charge unless the governing body makes any change in the areas subject to the assessment, compared to the prior year's assessment'. Director Sutton moved and Director Thomason seconded, a motion to refund vacant property owners located in Donner lake and Glenshire who were charged the $80 per year water standby charge for tax year 2004/2005 and 2005/2006; and to not charge the properties for tax year 2006/2007. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING AN AGREEMENT WITH PLACER COUNTY LAFCO RELATING TO PAYMENT OF FEES AND INDEMNIFICATION OF LAFCO ASSOCIATED WITH ANNEXATION OF PARCELS IN PLACER COUNTY AT DONNER LAKE. Director Taylor moved and Director Thomason seconded, a motion to authorize the Board President to execute the Placer County LAFCo Agreement to Pay Fees and Costs/Indemnification related to the annexation of parcels in Placer County at Donner Lake. ROLL CALL: Director Aguera, absent; Director Sutton, abstain (does not wish to consider the contract due to indemnification clause); All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR THE PURCHASE OF ELECTRIC SYSTEM WIRE AND CABLE. Director Taylor moved and Director Thomason seconded, a motion to award Schedules A through F to Hughes Utilities Ltd. in the amount of $80,076.50 for the purchase of wire and cable for the District's electric system. ROLL CALL: Director Aguera, absent; Director Sutton, no; All other Directors, aye. SO MOVED. 2 Minutes: June 7, 2006 CONSIDERATION OF SCHEDULING A PUBLIC HEARING TO RECEIVE INPUT REGARDING A PROPOSAL TO INCREASE WATER RATES BY SIX PERCENT IN 2007 AND BY SIX PERCENT IN 2008. Postponed CONSIDERATION OF SCHEDULING A PUBLIC HEARING TO RECEIVE INPUT REGARDING A PROPOSAL TO ESTABLISH A BILLING SURCHARGE IN THE AMOUNT OF $6.65 PER MONTH FOR CUSTOMERS AT DONNER LAKE. Postponed CONSIDERATION OF RETAINING BOND COUNSEL TO ASSIST IN ISSUANCE OF WATER SYSTEM CERTIFICATES OF PARTICIPATION. Postponed CONSIDERATION OF A PROPOSAL FROM MCDONALD PARTNERS TO PERFORM SERVICES RELATED TO ISSUANCE OF WATER SYSTEM CERTIFICATES OF PARTICIPATION. Postponed CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING REIMBURSEMENT OF WATER SYSTEM CAPITAL COSTS. Postponed CONSIDERATION OF AUTHORIZING THE RETENTION OF FUNDS REPRESENTED BY UNPROCESSED CHECKS. Director Taylor moved and Director Thomason seconded, a motion to authorize staff to transfer to the District's general fund the outstanding amounts of unprocessed checks greater than three years old in the amount of $853.45 per the attached list ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION TERMINATING THE DISTRICT'S INACTIVE DEFINED BENEFIT PENSION PLAN, THE DISTRICT SPONSORED 401(A) PLANS. Director Taylor moved and Director Thomason seconded, a motion to authorize a resolution terminating the Truckee Donner Public Utility District Defined Benefit Pension Plan, the Truckee Donner Public Utility District Management-Exempt 401(a) Plan and the Truckee Donner Public Utility District Bargaining Unit 401(a) Plan retroactively to August 4, 2004. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:53 PM. TRUCK E NER PU UTILITY DISTRICT r6n Hemig, ident jPr s Prepared by U�� u(f Barbara Cahill, Deputy District Clerk 3 Minutes: June 7, 2006