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Home My WebLink About2006-06-21 Min - Board REGULAR MEETING June 21, 2006 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Peter Holzmeister, Steve Hollabaugh, Kim Szczurek, Jessica Kosfiszer, Ed Taylor, Alan Harry. Kathy Neus, Neil Kaufman, Mark Thomas and Sara Owens CONSULTANTS PRESENT: Steve Gross, Keith Knibb, Rick Kaufman, Lawrence Lewis, Pettit Gilwee and Todd Morris OTHERS PRESENT: Pat Waite, Juanita and Frank Schneider, Christine Stanley, Duke Ackerman, Dave Arnold, Rick Momii and Pete Abel PUBLIC INPUT There was no public input. PUBLIC HEARING - AT 7:00 PM OR AS SOON THEREAFTER AS POSSIBLE A PUBLIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING WRITTEN AND OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING ADOPTION OF RESOLUTIONS SETTING STANDBY CHARGES ON VACANT PARCELS FOR THE 2006-2007 FISCAL YEAR. The board asked to keep the public hearing open until the next board meeting on July 5, 2006. There was no public input. ACTION ITEMS CONSIDERATION OF RESOLUTIONS SETTING WATER AND ELECTRIC STANDBY CHARGES AND REQUESTING THAT NEVADA AND PLACER COUNTIES COLLECT STANDBY FEES ON THE COUNTY TAX ROLLS. No board action. Item postponed. DISCUSSION OF THE PROCESS AND TIMING OF SECURING 2006 CERTIFICATES OF PARTICIPATION No board action. CONSIDERATION OF SCHEDULING A PUBLIC HEARING TO RECEIVE INPUT REGARDING A PROPOSAL TO INCREASE WATER RATES BY SIX PERCENT IN 2007 AND BY SIX PERCENT IN 2008. Director Thomason moved and Director Taylor seconded, a motion to call for a public hearing on July 5, 2006 at 7:00 PM for the purpose of receiving input on the proposal to adopt an ordinance increasing water rates by six percent on January 1, 2007 and by six percent on January 1, 2008. ROLL CALL: All Directors, aye. SO MOVED. 1 Minutes June 21, 2006 CONSIDERATION OF SCHEDULING A PUBLIC HEARING TO RECEIVE INPUT REGARDING A „ PROPOSAL TO ESTABLISH A BILLING SURCHARGE IN THE AMOUNT OF $6.65 PER MONTH FOR CUSTOMERS AT DONNER LAKE. Director Taylor moved and Director Thomason seconded, a motion to call for a public hearing on July 5, 2006 at 7:00 PM for the purpose of receiving input on the proposal to adopt an ordinance establishing a billing surcharge applicable to Donner lake customers in the amount of $6.65 per month. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF RETAINING BOND COUNSEL TO ASSIST IN ISSUANCE OF WATER SYSTEM CERTIFICATES OF PARTICIPATION. Director Hemig moved to retain David Casnocha of the Stradling Yocca Carlson and Rauth law firm as bond counsel for the issuance of COP's in the amount of $27 million. There was no second. THE MOTION WAS NOT CARRIED. CONSIDERATION OF A PROPOSAL FROM MCDONALD PARTNERS TO PERFORM SERVICES RELATED TO ISSUANCE OF WATER SYSTEM CERTIFICATES OF PARTICIPATION. Director Hemig moved to approve the proposal from McDonald Partners dated June 1, 2006 for the issuance of COP's in the amount of $27 million. There was no second. THE MOTION WAS NOT CARRIED. CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING REIMBURSEMENT OF WATER SYSTEM CAPITAL COSTS. Director Taylor moved and Director Aguera seconded, a motion to adopt the reimbursement resolu- tion of the Truckee Donner PUD regarding its intention to issue tax-exempt certificates of participation. ROLL CALL: Directors Sutton and Thomason, no; All other Directors, aye. SO MOVED. CONSIDERATION OF AN AGREEMENT WITH 267 PARTNERS REGARDING CONSTRUCTION OF A WATER PIPELINE AT THE INTERSECTION OF BROCKWAY ROAD AND MARTIS VALLEY ROAD Director Taylor moved and Director Aguera seconded, a motion to authorize an agreement between the District and 267 Partners regarding construction of a water pipeline at the intersection of Brockway Road and Martis Valley Road in an amount not to exceed $33,400; and authorize the transfer of funds from Water Facility Fees to pay for this project. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AN APPLICATION FOR ANNEXATION OF DONNER LAKE PARCELS IN PLACER COUNTY Director Sutton moved and Director Aguera seconded, a motion to approve the application for the Donner Lake Service Area Annexation; and adopt the resolution of Application and authorize the filing of the application with Placer LAFCo. ROLL CALL: All Directors, aye. SO MOVED. 2 Minutes June 21, 2006 WORKSHOP ITEM DISCUSSION OF BROADBAND CUSTOMER SURVEY Todd Morris of Satisfaction Development systems (SDS) described the process SDS will follow when conducting the survey: • 400 phone surveys randomly selected • 95% confidence statistic • 4.5% margin of error • 25%of people called will respond to the full survey o Call until 400 surveys are taken o Keep tally of all calls • 22 to 26 questions take about 7 minutes (do not ask leading questions) • Call introduction: "Calling on behalf of TDPUD", "are you interested" • Agents will not be answering questions relative to specific services • Use a 4-point scale: bad, fair, good, excellent • Report will include an appendix with comments o Qualitative and quantitative results o Individual comments verbatim o Same comment over and over- keep track of trend Board discussion followed: • Truckee residents are private and may not want to express political opinions • Key question: 'Whether or not the District should engage in this project' • Possible questions: o What is your level of interest in the PUD doing this project o Are you capable of receiving this service o What services do you use or what services would you purchase from the PUD o Pricing range (for example: What would your level of interest be if services from the PUD is 10% below or above what you are currently paying? Or If service from the PUD is comparable to your service now, what would you be willing to pay?) o Loyalty- switch to PUD or stay with current company o Frequency of use o Kind of packaging o What type of hardware do they use o Use level- personal verses business; volume of use o Community owned aspect- PUD providing the infrastructure/ backbone • Survey that indicates the interest of the community of the District providing the services • Enough information so the Board can fully understand the implications of the survey answers • Good feeling that SDS understands what the Board is trying to get out of the survey before an end statistical analysis • If the PUD was the provider, would the customer be interested. • Looking for general information • SDS will come back with a summary of points gathered from this workshop to ensure the survey gleans information that the Board hopes to learn. The Board does not want to evaluate the questions. The survey would be done after the Board receives this summary. Pete Abel of SuddenLink Communications commented on the process: if the board does not review the questions, will there be any review by staff or counsel? 3 Minutes June 21, 2006 ROUTINE ITEMS ,. CONSIDERATION OF MINUTES: MAY 17 AND 30, AND JUNE 7, 2006 Director Taylor moved, and Director Thomason seconded, that the Board approve the minutes of May 17 and 30, 2006 ROLL CALL: All Directors aye, by voice vote. SO MOVED. Director Taylor moved, and Director Thomason seconded, that the Board approve the minutes of June 7, 2006 as amended under agenda item "Consideration of a report from District Counsel regarding annual water and electric standby charges". ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Taylor seconded, that the Board approve the month ended May 2006. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Aguera seconded, that the Board approve the May 2006 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. STAFF REPORTS No action taken. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:50 PM. TRUCKEE DONN UBLIC =ICT J. R mig, President Prepared by Barbara Cahip, Deputy District Clerk bhc 4 Minutes June 21, 2006