HomeMy WebLinkAbout2006-10-04 Min - Board REGULAR MEETING
October 4, 2006
In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes.
All Board meetings are recorded on audio tapes which are preserved perpetually and made
available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to
order at 7:04 PM in the TDPUD Board room by President Hemig.
ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were
present.
EMPLOYEES PRESENT: Neil Kaufman, Mark Thomas, Nancy Waters, Steve Hollabaugh, Ed Taylor,
Alan Harry, Sanna Schlosser, Mary Chapman, Tricia Phillips, Joe Horvath, Jessica Wilson, Peter
Holzmeister and Barbara Cahill
CONSULTANTS PRESENT: Steve Gross
OTHERS PRESENT: Christine Stanley, Frank and Juanita Schneider, Patrick Flora, Bob Fittrer, Mark
Steiner and two other members of the public.
PUBLIC INPUT
There was no public input.
President Hemig asked the Board to move workshop item number 10 up in the agenda order because
there are people here for public input.
DISCUSSION OF A REQUEST FROM RIVERVIEW TOWNHOMES OWNERS' ASSOCIATION FOR
DISTRICT PARTICIPATION IN IMPROVING RIVERVIEW DRIVE..
President Hemig recused himself as Mark Steiner is a client of Hemig-Erie Real Estate Firm.
Bob Fittrer of CAMCO (Riverview Townhomes Owners Association property manager) asked the District
to share in the improvements necessary to bring the road up to Town of Truckee standards for
dedication. Mark Steiner (developer of Riverview Townhomes) added information about the history of this
section of road and the request for those who use the road to share in the cost of milling the surface and
installing asphalt.
Board discussion followed:
• Advanced Asphalt bid of $33,532.32 has been extended from September 17, 2006 to
October 10, 2006
• How did developer proceed without the road being up to Town standards?
• The Senior Center is not able to contribute funds toward the improvement of Riverview Drive
• Request a copy of the bid from Advanced Asphalt
• Get a definite commitment from the Town of Truckee to accept the road
• Get a definite commitment from Senior Center owner to offer dedication of the road to the Town
The Board agreed to bring this back as an action item when above conditions are clarified.
1 Minutes: Oct. 4, 2006
ACTION ITEMS
CONSIDERATION OF APPROVING A REQUEST FOR PROPOSALS FOR CONDUCTING A
TELEPHONE SYSTEM NEEDS ASSESSMENT.
Director Thomason recused himself as Kris Richards is a client.
Director Sutton moved and Director Aguera seconded, a motion to authorize staff to mail the request for
proposal for phone system consulting services to Kris Richards/Insight Technology and Bob Trespell and
if other names become available before the closing of the RFP; extend the proposal due date from
October 12 to October 19; and advertise the RFP once.
ROLL CALL: Director Thomason, recused; All other Directors, aye. SO MOVED.
CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT
FOR PURCHASE OF SINGLE PHASE ELECTRIC METERS.
Director Taylor moved and Director Aguera seconded, a motion to approve the purchase of single phase
meters from Hunt Technologies with a total price of $24,000.00, not including sales tax.
ROLL CALL: All Directors, aye. SO MOVED.
CONSIDERATION OF A NOMINATING A CANDIDATE TO SERVE AS ALTERNATE SPECIAL
DISTRICT MEMBER ON NEVADA COUNTY LAFCO.
No action taken.
WORKSHOP ITEMS
PRESENTATION AND DISCUSSION OF A DRAFT BUDGET FOR 2007
DISCUSSION OF THE DISTRICT FINANCE MASTER PLAN
DISCUSSION OF THE PROCESS OF ALLOCATING EXPENSES TO WATER AND ELECTRIC
UTILITIES.
Mr. Holzmeister gave a presentation that covered the 2007 draft budget, finance master plan and the
allocation of expenses to water and electric:
• The focus in 2007
0 2006 COP and Rate ordinances set the stage
o Long range plan (Finance Master Plan): Develop cash reserves, rate predictions, power
supply issue and electric system debt.
• No additional water rate increase and no electric rate recommended increase in 2007
• Major electric expenditures: power supply, debt, labor insurance, reserves
• Major water expenditures: water pumping electricity, debt, labor, insurance, rent, reserves
• Electric and Water capital budget
• Scenarios using the Finance Master Plan: for example- change in number of customers, rate
increase, debt service, interest earnings
• Allocation method of expenses to water and electric has been modified over time.
The board wants two weeks to review the budget materials; have each department do a presentation of
the highlights of their budget items, suggest any direction or adjustments before holding a public hearing
2 Minutes: Oct. 4, 2006
CONSIDERATION OF A DRAFT POLICY RELATED TO EMPLOYEE USE OF DISTRICT VEHICLES
Board comments:
• This policy places the PUD under the IRS regulation
• Have affected employees sign the agreement
• Change language under (i) to reference the IRS rule and state it is to be the rate as required by
the IRS
• On call lineman or water technician are dealt with differently
• Employees authorized to use vehicles should all be essential staff for emergencies
The board agreed to bring this back as an action item.
ROUTINE BUSINESS
CONSIDERATION OF MINUTES: AUGUST 30, SEPTEMBER 6, AND SEPTEMBER 20, 2006
Director Taylor moved, and Director Thomason seconded, that the Board approve the minutes of
August 30, September 6 and September 20, 2006, with revisions.
ROLL CALL: All Directors aye, by voice vote. SO MOVED.
CLOSED SESSION - Conference with labor negotiator: Section 54957.6 of the Government Code.
District representative: Peter Holzmeister. Employee representative: IBEW Local 1245
RETURN TO OPEN SESSION
No action to report.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 9:56 PM.
TRUCKEE DONV PUBLIC UTI ITY DISTRICT
J. emig, President
Prepared by
Barbara Cahill, Deputy District Clerk
3 Minutes: Oct. 4, 2006