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Home My WebLink About2005-08-17 Min - Board REGULAR MEETING August 17, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Mary Chapman, Neil Kaufman, Steve Hollabaugh, Ed Taylor, Nancy Waters, Peter Holzmeister, Pat Waite, Alan Harry, Jessica Kosfiszer, Jim Wilson and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Ron Gaunt OTHERS PRESENT: Frank and Juanita Schneider, Jody Sweet, Pat Davison, Dennis Chez, Adam Wilson, Pete Abel and 3 other members of the public. PUBLIC INPUT Juanita Schneider wants an update on the materials Cebridge needs for broadcasting the TDPUD board meetings. President Hemig said the update would be included in the following agenda item by Mr. Abel of Cebridge. CONSIDERATION OF A REQUEST FROM CEBRIDGE CONNECTIONS FOR AN EASEMENT ACROSS DISTRICT OWNED LAND. Pete Abel of Cebridge Connections spoke to the board about the company's request for a temporary easement along the property line where they have had a Television Receive/Transmit Site Lease Agreement. Mr. Abel also stated that all the necessary steps toward telecasting the TDPUD board meetings are complete and believes the next September meeting could be carried live. Dr. Dennis Chez explained to the board that his property could provide an easement access for Cequel's new head end site and talked about his negotiations with Cequel. Mr. Jody Sweet cautioned the board about granting an easement to Cequel because it could increase broadband capabilities. Director Sutton moved and Director Thomason seconded, a motion to extend the current site lease agreement of Cequel Communications to September 30, 2005 for both the conduit and re- ceive/transmit dishes on APN 19-460-02 located at 10183 Indian Jack Road, Truckee, Ca. ROLL CALL: All Directors, aye. SO MOVED. 1 Minutes: Aug. 17, 2005 CONSIDERATION OF DECLARING A PARCEL OF DISTRICT OWNED LAND (THE OLD DEL ORO OFFICE SITE ON DONNER PASS ROAD AT DONNER LAKE) AS SURPLUS AND OFFERING IT TO CERTAIN PUBLIC AGENCIES. Director Aguera moved and Director Thomason seconded, a motion to declare the parcels located at 15670 Donner Pass Road APN's 17-170-12 and 17-170-45 as surplus and authorize the General Manager to offer it to public agencies as required by law; obtain an appraisal report; and get a Phase 1 environmental review for a cost not to exceed $6,000.00. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF TWO CONTRACTS FOR CONSTRUCTION OF THE DONNER LAKE ROAD WATER STORAGE TANK PROJECT: A) EARTHWORK& PIPING AND B) TANK. Director Aguera moved and Director Taylor seconded, a motion to award the Donner Lake Tank Earthwork & Piping project to Suter Construction in the amount of $339,930.00; and authorize the transfer of $339,930.00 from the Surplus Land Sales Trust Fund to the Water general Fund with the intention that the surplus Land Sales Trust Fund will be repaid upon the resolution of funding issues associated with the Donner Lake Assessment District. ROLL CALL: All Directors, aye. SO MOVED. Director Taylor moved and Director Thomason seconded, a motion to award the Donner Lake 6323 Tank project to Crosno Construction in the amount of $287,200.00; and authorize the transfer of $287,200.00 from the Surplus Land Sales Trust Fund to the Water general Fund with the intention that the surplus Land Sales Trust Fund will be repaid upon the resolution of funding issues associ- ated with the Donner Lake Assessment District. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF THE FOLLOWING ACTIONS REGARDING THE ENVIRONMENTAL REVIEW FOR THE RED MOUNTAIN HYDRO PNEUMATIC PUMP STATION PROJECT: ADOPT THE FINAL MITIGATED NEGATIVE DECLARATION; APPROVE THE PROJECT FOR PURPOSES OF CEQA; APPROVE THE MITIGATION MONITORING PLAN; AUTHORIZE THE FILING OF THE NOTICE OF DETERMINATION WITH THE NEVADA COUNTY CLERK, AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH; ADOPT THE DE MINIMIS IMPACT FINDING AND AUTHORIZE THE FILING OF THE CERTIFICATE OF FEE EXEMPTION WITH THE NEVADA COUNTY CLERK; AND ADOPT A FINDING THAT THE DRAFT DOCUMENTS AS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT. Director Aguera moved and Director Taylor seconded, a motion to adopt the Final Mitigated Negative Declaration for the Red Mountain Hydro Pneumatic Pump Station Project; approve the project for purposes of CEQA; approve the Mitigated Monitoring Plan; authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; adopt the De Minimis Impact Finding and authorize the filing of the Certifi- cate of Fee Exemption with the Nevada County Clerk; and adopt a finding that the draft documents as circulated and the negative declaration reflect the District's independent judgment. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. 2 Minutes: Aug. 17, 2005 CONSIDERATION OF THE FOLLOWING ACTIONS REGARDING THE ENVIRONMENTAL REVIEW FOR THE NEW SIERRA MEADOWS PUMP STATION PROJECT: ADOPT THE FINAL MITIGATED NEGATIVE DECLARATION; APPROVE THE PROJECT FOR PURPOSES OF CEQA; APPROVE THE MITIGATION MONITORING PLAN; AUTHORIZE THE FILING OF THE NOTICE OF DETERMINATION WITH THE NEVADA COUNTY CLERK, AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH; ADOPT THE DE MINIMIS IMPACT FINDING AND AUTHORIZE THE FILING OF THE CERTIFICATE OF FEE EXEMPTION WITH THE NEVADA COUNTY CLERK; AND ADOPT A FINDING THAT THE DRAFT DOCUMENTS AS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT. President Hemig recused himself as he is the broker for a Hilltop property owner whose parcel bor- ders the Sierra Meadows Pump Station project. Director Thomason moved and Director Taylor seconded, a motion to adopt the Final Mitigated Negative Declaration for the New Sierra Meadows Pump Station Project; approve the project for purposes of CEQA; approve the Mitigated Monitoring Plan; authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; adopt the De Minimis Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk; and adopt a finding that the draft documents as circulated and the negative declaration reflect the District's independent judgment. ROLL CALL: Director Sutton, no; Director Hemig, recused; All other Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT FOR SURVEY WORK RELATED TO POSSIBLE CONSTRUCTION OF THE BROCKWAY ROAD WATER TRANSMISSION PIPELINE PROJECT. Director Taylor moved and Director Aguera seconded, a motion to accept the proposal submitted by Andregg Geomatics and award a contract for survey work associated with the Brockway Road Transmission Pipeline in an amount not to exceed $30,540.00; and authorize transfer of $30,540.00 from the Water Facility Fee Account to the Water General Fund. ROLL CALL: Director Sutton, no (does not fully comprehend the use of a 24" pipeline for this project); All other Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT FOR ENVIRONMENTAL REVIEW SERVICES RELATED TO POSSIBLE CONSTRUCTION OF THE BROCKWAY ROAD WATER TRANSMISSION PIPELINE PROJECT. Director Aguera moved and Director Taylor seconded, a motion to accept the proposal submitted by Inland Ecosystems and award a contract for preparation of the CEQA Initial Study associated with the Brockway Road Transmission Pipeline in an amount not to exceed $7,590.00; and authorize transfer of $7,590.00 from the Water Facility Fee Account to the Water General Fund. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF RESCINDING CONTRACT CHANGE ORDER #6 RELATED TO THE DONNER LAKE PIPELINE — 2004 PROJECT AND POSSIBLE ADOPTION OF A NEW CLOSE OUT CONTRACT CHANGE ORDER #7. Director Aguera moved and Director Taylor seconded, a motion to authorize Contact Change Order No. 7 in the amount of a $10,800.00 payment to Jurin Construction from the District related to the Donner Lake Pipeline-2004 project, bringing the revised contact amount to $1,809,638.29. ROLL CALL: All Directors, aye. SO MOVED. 3 Minutes: Aug. 17, 2005 CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE DISTRICT PIPELINE PROJECT—2005 PROJECT. Director Taylor moved and Director Aguera seconded, a motion to authorize Contact Change Order No. 1 in the amount of a $47,101.41 payment to Hard Line Excavating from the District related to the District Pipeline Replacement-2005 project, bringing the revised contact amount to $648,005.41. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF EXEMPTING APN 069-170-006 FROM ASSESSMENT UNDER THE DONNER LAKE ASSESSMENT DISTRICT Counsel Gross agrees this is a reasonable process to exempt a parcel. Director Aguera moved and Director Taylor seconded, a motion to adopt a resolution exempting a parcel owned by Jim Spivey, Sr. APN 069-170-006, South Shore Drive from the assessment under Donner lake Assessment District and to request a copy of the official survey. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A CALL FOR NOMINATIONS TO FILL A VACANCY ON THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMISSION Agenda item postponed until special board meeting on August 25, 2005. CONSIDERATION OF ADOPTING A POLICY RELATED TO DISPLAY OF ART WORK IN THE DISTRICT HEADQUARTERS BUILDING Director Thomason moved and Director Taylor seconded, a motion to adopt a policy regarding public art displays in the District headquarters building and the associated release of liability form. ROLL CALL: Director Sutton, abstain; All other Directors, aye. SO MOVED. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO REPLACEMENT OF A DAMAGED TRANSFORMER AT THE TAHOE DONNER ELECTRIC SUBSTATION. Director Aguera moved and Director Taylor seconded, a motion that the Board continue the emergency action relating to the Tahoe Donner Substation Transformer. ROLL CALL: All Directors, aye. SO MOVED. WORKSHOP ITEMS DISCUSSION OF THE STATUS OF PLANNING FOR CONSTRUCTION OF A DISTRICT CORPORATION YARD Ron Gaunt of Gaunt Sommer Design gave a presentation of the program and master plan for the TDPUD Corporation Yard: • Material Storage and Site Management: water, electric telecommunications, • Existing on-site and off-site organization: Glenshire site, Martins Station site, Donner Pass Road parking and storage, Donner Pass Road administration, and PC-1 site. • Programming: space needs, equipment sites, staff and land uses • Design Goals: covered parking, dry storage, crew/dispatch room, and office and support services for water, electric and telecom divisions • Site organization with potential building form and materials 4 Minutes: Aug. 17, 2005 • Specific master plan: location, scenic corridor restriction, campus plan, topography, access, fire loops The Board agreed that a field trip to the site would be helpful. Mr. Holzmeister stressed this is only the beginning of the process and there would be a series of discussions with the Board. DISCUSSION OF A DRAFT PUBLIC OUTREACH POLICY Pat Davison of the Contractors Association of Truckee Tahoe distributed a memo to the Board suggesting there be wording added to the policy under "Definition of important issues" in regards to the timing of specific issues. The board agreed this language be added to the draft policy and come back to the board for action at a future agenda. ROUTINE ITEMS STAFF REPORTS No action taken. APPROVAL THE MINUTES OF APRIL 30, JULY 6 AND JULY 20, 2005 Director Taylor moved, and Director Thomason seconded, that the Board approve the minutes of April 30, July 6, 2005 and July 20, 2005. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Aguera moved, and Director Taylor seconded, that the Board approve the month ended July 31, 2005. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Aguera moved, and Director Taylor seconded, that the Board approve the July 2005 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:24 PM. TRUCKEE DO LPUBLIC UTILITY DISTRICT c J. R emig, President P ared by GA a KG -- Barbara Cahil Deputy District Clerk bhc / 5 Minutes: Aug. 17, 2005