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Home My WebLink About2005-09-07 Min - Board REGULAR MEETING September 7, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Neil Kaufman, Ed Taylor, Nancy Waters, Peter Holzmeister, Pat Waite, Jessica Kosfiszer, Sanna Schlosser, Joe Horvath Jim Wilson, Mark Thomas and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Peter Able, Jerry Gamez (County of Placer), Jody Sweet, Pat Davison, Dennis Chez, Dave Waters, Brant Thompson and one other member of the public. PUBLIC INPUT There was no public input. RECONSIDERATION OF CEBRIDGE REQUEST FOR CONTINUED USE OF AN UNDERGROUND CONDUIT ON TRUCKEE DONNER PUD PROPERTY "NORTHSIDE WELL AND TANK SITE". Director Taylor recused himself as Cebridge is a client of Auerbach Engineering. No action taken CONSIDERATION OF APPROVING CONTRACTS FOR TESTING WATER QUALITY AT NORTHSIDE WELL Director Aguera moved and Director Taylor seconded, a motion to approve the proposal from Aqua Hydrogeologic Consulting for Northside Well rehabilitation and arsenic sampling program in an amount not to exceed $61,070.00. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AN AUTHORIZATION TO ISSUE A REQUEST FOR STATEMENT OF INTEREST AND QUALIFICATIONS TO AUDITING FIRMS FOR THE PURPOSE OF SELECTING AUDITORS TO PERFORM THE 2005 ANNUAL AUDIT. Director Sutton moved and Director Thomason seconded, a motion to authorize staff to solicit a request for statement of interest and qualifications from audit firms to perform the fiscal year 2005 audit; and for: • The Board to narrow down those who respond to three audit firms based on qualifications, experience, size, etc • The Board to interview the selected firms to explore their experience and qualifications 1 Minutes: Sept. 7, 2005 • The Board to interview the selected firms to explore their experience and qualifications The Board to issue a request for proposal from the selected firms • The Board to evaluate the proposals and select a firm. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF APPROVING THE NECESSARY DOCUMENTS TO FINANCE THE ACQUISITION OF EQUIPMENT, HARDWARE AND SOFTWARE LISTED IN THE 2005 BUDGET. Director Aguera moved and Director Taylor seconded, a motion to adopt a resolution entitled Approving Agreement to Finance the Acquisition of Equipment, Hardware and Software with Municipal Services Group in the amount of $362,357.42 with an interest rate of 4.24%; and authorize the Board President and District Clerk to execute the loan documents after approval of the documents by legal counsel. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION ESTABLISHING A PUBLIC OUTREACH POLICY Director Aguera moved and Director Thomason seconded, a motion to adopt a resolution establishing the public outreach policy. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AN AGREEMENT AUTHORIZING THE DISTRICT TO UTILIZE THE PAVING CONTRACT OF THE TOWN OF TRUCKEE TO PERFORM NECESSARY PAVING - WORK AT DONNER LAKE. Director Taylor moved and Director Thomason seconded, a motion to authorize staff to arrange for paving work to be performed through the existing contract between the Town of Truckee and Advanced Asphalt for an estimated cost to the District around $100,000 for roads along Southshore Drive, Red Mountain Road, Mt. Judah Drive and Devil's Peak Road on the south side of Donner Lake in Placer County. ROLL CALL: Director Sutton, no (did not go through public bid process); All other Directors, aye. SO MOVED. CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR INSTALLATION OF ELECTRIC SYSTEM VAULTS AND CONDUIT AT DONNER STATE PARK. Director Thomason recused himself as Dr. Susan Lindstrom is a client of his accounting firm. No action taken. Item will be addressed at the re-convened meeting on September S, 2005 at 4:OOPM. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO REPLACEMENT OF A DAMAGED TRANSFORMER AT THE TAHOE DONNER SUBSTATION Director Aguera moved and Director Taylor seconded, a motion that the Board continue the emergency action relating to the Tahoe Donner Substation Transformer. ROLL CALL: All Directors, aye. SO MOVED. 2 Minutes: Sept. 7, 2005 WORKSHOPS DISCUSSION OF THE DRAFT URBAN WATER MANAGEMENT PLAN Neil Kaufman opened discussion to the Board regarding the Urban Water Management Plan. The Plan had two previous workshops and now the following steps need to be taken: • Hold public hearing on October 5, 2005 • Notify local public agencies and water providers of public hearing • Finalize the Urban Water Management Plan • Adopt the ordinance governing water supply emergencies DISCUSSION OF THE DESIGN CRITERIA RELATED TO WATER SYSTEM PIPE SIZE Workshop presentation delayed to a future board meeting. CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS: SECTION 54957.6 OF THE GOVERNMENT CODE. DISTRICT REPRESENTATIVE: PETER HOLZMEISTER. EMPLOYEE REPRESENTATIVE: IBEW LOCAL 1245 RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:43 PM- to be reconvened at 4:00 PM on September 8, 2005. RECONVENED The Board of Directors of the Truckee Donner Public Utility District was reconvened and called to order at 4:00 PM on September 8, 2005 in the TDPUD Board room by President Hemig. ROLL CALL: Directors Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Alan Harry, Neil Kaufman, Ed Taylor, Peter Holzmeister, Sanna Schlosser, Joe Horvath, Jim Wilson, and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Dave Waters, Brant Thompson and two other members of the public. 3 Minutes: Sept. 7, 2005 -- CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR INSTALLATION OF ELECTRIC SYSTEM VAULTS AND CONDUIT AT DONNER STATE PARK. Director Thomason moved and Director Taylor seconded, a motion to award the contract for Instal- lation of Electric System Vaults and Conduit at Donner State Park to Hardline Construction in the amount of $391,500.00. ROLL CALL: Director Aguera, absent; President Hemig, no; All other Directors, aye. SO MOVED. Director Thomason recused himself as Dr. Susan Lindstrom is a client of his accounting firm. Director Taylor moved and Director Sutton seconded, a motion that the Board authorize staff to retain Dr. Susan Lindstrom and her associates, on a time and materials basis per the rate sheet, as the monitoring archaeologist for the project per California Department of Parks and Recreation requirements. ROLL CALL: Director Aguera, absent; Director Thomason, recused; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 4:40 PM. TRUCKEE DONNER BLIC UTILI DISTRICT w J. R mig, President 44 Prepared by Barbara Cahyfl, Deputy District Clerk bhc 4 Minutes: Sept. 7, 2005