HomeMy WebLinkAbout2006-10-25 Min - Board SPECIAL MEETING
October 25, 2006
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and
made available for listening to any interested party upon their request.
The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called
to order at 3:30 in the parking lot of Cottonwood Restaurant by Director Sutton.
ROLL CALL: Directors Joe Aguera, Patricia Sutton and Bill Thomason were present. Directors Ron
Hemig and Tim Taylor were absent.
OTHERS PRESENT: Paul Cote', Tim Silva, Chris Matthews, Russ Jones, Joan Jones, Bob Bell, Karl
Kuttel, John Eaton, Lisa Wallace and Andy Otto
EMPLOYEES PRESENT: Peter Holzmeister and Barbara Cahill
CONSULTANTS PRESENT: None
SPECIAL BUSINESS ITEM
TOUR OF DISTRICT OWNED LAND KNOWN AS THE TONINI SPRINGS PARCELS (APN 19-300-
16 AND 19-300-17)
Andy Otto (Truckee River Legacy Trail Foundation) led the tour and provided information:
• This portion of the Legacy Trail is Phase 4 which extends from the stop light to the mouse hole.
• Trail width runs from 8' to 14' and surface materials are usually crushed granite
• The Foundation would like to request a limited scope Right of Entry to begin an environmental
study which would determine if a trail alignment would be possible.
• The study would provide information on access, wetlands, cultural sites and avalanche zones.
• The Foundation has spoken with peripheral property owners: Fish Game and Brite.
• The study is paid for by the Town of Truckee and the Truckee River Legacy Trail Foundation
• The tour allowed the group to see the proximity to homes on South River Street and to the
historic Ice Palace.
The meeting was adjourned at 4:10 and reconvened at 4:25 in the Truckee Donner PUD board
room at 11570 Donner Pass Road.
ROLL CALL: Directors Joe Aguera, Tim Taylor, Patricia Sutton and Bill Thomason were present. Di-
rector Ron Hemig was absent.
EMPLOYEES PRESENT: Nancy Waters, Ed Taylor, Kim Szczurek, Peter Holzmeister, Alan Harry,
Steve Hollabaugh and Barbara Cahill
OTHERS PRESENT: Russ Jones, Joan Jones, Carl Kuttel, Karl Kuttel, John Eaton, Lisa Wallace,
Andy Otto, Juanita and Frank Schneider
CONSULTANTS PRESENT: None
1 Minutes: Oct. 25, 2006
PUBLIC INPUT
There was no public input.
ACTION ITEMS
CONSIDERATION OF GRANTING A RIGHT OF ENTRY TO REPRESENTATIVES OF THE
TRUCKEE RIVER LEGACY TRAIL PROJECT TO PERFORM A PRELIMINARY STUDY OF
POSSIBLE LOCATION OF A PORTION OF THE TRAIL ON THE TONINI SPRINGS PROPERTY.
Karl Kuttel voiced his concerns over this portion of the trail alignment: public walking onto private
property, fire hazard, trail width, preservation of Tonini Springs, winter trail use and the rate payer
owns the property.
Joan Jones stated her support for the Legacy Trail, feels it is a good addition to the community and is
an enjoyable way to move around town without being on public streets.
Director Thomason moved and Director Aguera seconded, a motion to grant a right of entry to
representatives of the Truckee River Legacy Trail project to perform a preliminary study of possible
location of a portion of the Trail on the Tonini Springs property (APN's 19-300-16 and 19-300-17).
ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED.
WORKSHOP ITEM
DISCUSSION OF THE DRAFT BUDGET FOR 2007
Peter Holzmeister covered the budget for the Board of Directors, General Manager and Planning:
• Board budget remains fairly stable except for health costs which have gone up
• Televising the meetings has raised the Board budget by $8,000
• Place emphasis on financial reporting to the Board
o Watch cash flows
o Track what is happening financially
o Wants management to talk with the Board about how and what they want in reports.
• Public outreach- continue to be proactive with CATT and Homeowners Associations
• Broadband: reduce telecom expense
• Corporation yard: $20,000 expense to be offset by land sale
• Land sales
• Water meter issue- bring the study in house which reduced budget by$10,000
• Planning continues emphasis on conservation with energy and water use efficiency, energy
audits, appliance rebates, public benefit program, newsletter, home show, and member in
local agencies (Green Building).
Alan Harry continued with a presentation on the Support Services budget:
• Salaries have been reallocated- 4% reduction from 2006 budget
• The half time seasonal position was eliminated
• Transportation expense has increased 12%due to oil, gas and diesel
Kim Szczurek presented information on Revenue sources and Budget appendices:
• Water and Electric revenues are estimated based upon actual usage/consumption in current
year, projections of customer growth, and any proposed rate changes.
• Other revenues: interest income, standby revenue
2 Minutes: Oct. 25, 2006
• Budget Appendices
o Rent: Interdepartmental- method to charge water department for building costs
o Debt: Schedules for current and anticipated (excludes debt not paid by rates, and includes
water debt paid by facilities fees)
• Overhead allocations
o Labor: all productive working labor
o Transportation: areas or employees assigned vehicles
o Inventory: item issued out of warehouse, cost of running warehouse to users
o Administrative: common costs, allocations to all payroll
o Construction: managing construction projects to internal and customer projects
• Vehicle Replacement schedules
o Schedule for entire fleet for planning purposes
0 2007 replacement included in proposed budget
Board questions or comments:
• Want the ability to watch (stream) the PUD meetings on the Web
• Would like to see a budget for a preliminary study on the idea of bottling water
• Administrative hours compensate management for additional meeting and work time.
• Asked for detail on the interdepartmental rent at $263,565
• Memorandum on Broadband expense in 2006
• Request a new engineering study so standby can be assessed in Donner Lake and Glenshire
• Deal with portion of potential electric rate change now
• Hold another workshop to ask questions, make changes and schedule a public hearing
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 6:20 PM.
TRUCKEE D NER LIC UTILI DISTRICT
J. Ron , Presi ent
Prepared by 'd
Barbara Cahill;;Deputy District Clerk
3 Minutes: Oct. 25, 2006