HomeMy WebLinkAbout2006-12-06 Min - Board REGULAR MEETING
December 6, 2006
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes All Board meetings are recorded on audio tapes which are preserved perpetually and
made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called
to order at 7:01 PM in the TDPUD Board room by Vice President Taylor.
ROLL CALL: Directors Joe Aguera, Patricia Sutton, Tim Taylor and Bill Thomason were present.
Director Ron Hemig was absent.
EMPLOYEES PRESENT: Mary Chapman, Jessica Wilson, Nancy Waters, Joe Horvath, Steve
Hollabaugh, Peter Holzmeister and Barbara Cahill
CONSULTANTS PRESENT: Steve Gross
OTHERS PRESENT: Juanita and Frank Schneider, Susan Lindstrom, Joni Crittenden, Pat Davison
and 7 other members of the public.
PUBLIC INPUT
Susan Lindstrom and others in the Pioneer, Reed and Denton Streets of Donner Lake are concerned
about the future construction of a new overhead power line in their area:
• Why an overhead line when new ones are to be underground?
• Could this line have been buried a few years ago when the water line was put in?
• Vegetation was clear cut and has created a road danger problem.
• Install a guard rail to help with road safety problems- with PUD reimbursing homeowners for 80'.
• Expand outreach and notify the homeowners before the project begin- are there safety issues.
• Wait until spring to start construction as the road is only 10' wide with a 4' shoulder
The Board decided to agendize this item in January 2007.
SPECIAL BUSINESS ITEMS
ADMINISTRATION OF THE OATH OF OFFICE
Peter Holzmeister administered the oath of office for the newly elected director Pat Sutton.
ELECTION OF BOARD OFFICERS
Director Aguera moved and Director Thomason seconded the nomination of Director Tim F. Taylor as
President of the Board. Director Sutton moved that a unanimous ballot be cast for Tim F. Taylor for
President. On a roll call vote: Director Hemig, absent; all others voted in favor of the motion.
Director Thomason moved and Director Taylor seconded the nomination of Director Patricia Sutton to
serve as Vice-President. On a roll call vote: Director Hemig, absent; all others voted in favor of the
motion.
1 Minutes: Dec. 6, 2006
ACTION ITEMS
CONSIDERATION OF A CONTRACT CHANGE ORDER AND RESOLUTION ACCEPTING THE
BROCKWAY ROAD PIPELINE PROJECT AS COMPLETE AND ISSUING A NOTICE OF
COMPLETION.
Director Aguera moved and Director Thomason seconded, a motion to authorize Contract Change
Order No. 2, in the amount of $109,355.12 payment to Vulcan Construction & Maintenance, Inc. from
the District, bringing the revised contract amount to $3,305,829.04 for the Brockway Transmission
Pipeline.
ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED.
Director Thomason moved and Director Taylor seconded, a motion to adopt a resolution accepting the
Brockway Transmission Pipeline project as complete and authorizing the filing of the Notice of
Completion.
ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF APPROVING PLANS, SPECIFICATIONS, AND CONTRACT DOCUMENTS
AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE DISTRICT PIPELINE
REPLACEMENT-2007- CONTRACT B.
Director Aguera moved and Director Thomason seconded, a motion to approve plans and specifica-
tions for the District Pipeline Replacement-2007 Contract B; and authorize staff to begin advertising
for Bids with a Bid Opening Date of January 24, 2007.
ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF A RESOLUTION DECLARING CERTAIN EQUIPMENT AND VEHICLES
SURPLUS AND AUTHORIZING THE GENERAL MANAGER TO DISPOSE OF THEM IN
ACCORDANCE WITH DISTRICT POLICY.
Director Aguera moved and Director Thomason seconded, a motion to adopt a resolution declaring
Vehicles and Equipment on Exhibit A as surplus and authorize the General Manager to dispose of
said property in accordance with District Policy; and authorize the General Manager to remove Unit 16
(1985 GMC Generator Truck Cab and Chassis) and Unit 17 (1985 GMC Line Truck Cab and Chassis)
from the surplus bid list and dispose of them in a manner ensuring that they will not be operated if
they are not bid upon and sold as surplus.
ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF MAKING A NOMINATION TO FILL A VACANCY IN THE SPECIAL
DISTRICT MEMBER OF THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMISSION.
No action taken. Director Sutton will check with other agencies to see if they will be nominating.
WORKSHOP ITEMS
DISCUSSION OF A DRAFT POLICY ON INVESTMENT OF DISTRICT FUNDS
Mary Chapman explained that the investment policy had not been updated since 1987, reporting
- requirements (GASB 40) have changed and District structure has changed. Is there a way to get bet-
ter earnings, what are allowable risks when investing public funds and how do reports need to
change? She went over the draft policy and asked the Board to make any suggestions or changes.
2 Minutes: Dec. 6, 2006
Board and counsel feedback:
• Under section I. Investment Authority: add Treasurer authorized to make daily deposits and
withdrawals
• Add a provision to review the policy every year (for example)
• Add to section V. Authorized Investments, No. 4 Bond proceeds- permitted investments
• Section VIII. Parties Authorized: additional people to make investments
DISCUSSION OF ESTABLISHING A 2006 CERTIFICATE OF PARTICIPATION OVERSIGHT
COMMITTEE
Peter Holzmeister stated that Contractors Association of Truckee Tahoe (CATT) may have suggested
this type of committee. Issues to consider: what role should the committee have, what is the work
plan, how should it be formed and who should be on the committee: a Board representative, staff and
CATT? Mr. Holzmeister suggested Ed Taylor, Joe Aguera and someone from CATT be on the
committee.
Pat Davison of CATT:
• Keep the flow of information going on this long term project
• Improve coordination with other agencies or stakeholders: neighborhood or Homeowners
Association informational letters
• Public outreach before work starts
Board comments:
• In favor of the committee, but do not want the committee to bog down the engineers
• This is just for pipeline projects
• Committee should recommend a mission and bring to the Board
• Inform certain groups of committee discussion.
• Balance how dollars are spent so various areas don't feel they are paying for other areas
• Need to have a statement for outreach to groups
The board agreed to bring this item back for formal action.
ROUTINE BUSINESS
CONSIDERATION OF MINUTES: NOVEMBER 1 AND 15, 2006
No action taken, the Board asked that the minutes reflect the names of the public speakers.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 10:05 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tim F. Taylor, PresidenV
Prepared by 3
Barbara Cahilk,/Deputy District Clerk
bhc
3 Minutes: Dec. 6, 2006