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Home My WebLink About2005-11-02 Min - Board REGULAR MEETING November 2, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Ed Taylor, Mary Chapman, Kathy Neus, Alan Harry, Jessica Kosfiszer, Mark Thomas, Steve Hollabaugh, Tammie McCollum, Pat Waite, Neil Kaufman, Nancy Waters, Matt Hatfield, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Pat Davison, Frank and Juanita Schneider, John Eaton, Bruce Douglass, Kim Snyder, Shirley Mueller, Emily Abrahams, Sean Collin, and 3 other members of the public. PUBLIC INPUT There was no public input. PUBLIC HEARINGS — A 7:00 PM or as soon thereafter as possible, two public hearings will be held for the purpose of receiving written and/or oral comments from members of the public regarding: POSSIBLE ADOPTION OF A DRAFT URBAN WATER MANAGEMENT PLAN POSSIBLE ADOPTION OF A DRAFT EMERGENCY WATER CONSERVATION ORDINANCE Pat Davison thanked the District for making the minor changes on the ordinance. John Eaton voiced his concern about the effect arsenic levels of the wells will have in relation to "will serve" letters and the ordinance avoidance issue; health consequences of radon levels; availability of the water rate study; and fire flow for the Hilltop area. Mr. Holzmeister responded that the District is currently doing a study as to the amount of and cost to remove arsenic from the Northside well. Mr. Taylor added that water source must be available to issue "will serve" letters, as required by the State Health Department. Mr. Taylor said the federal government has not made a determination on acceptable radon levels. Mr. Holzmeister stated that the water rate study is in progress. As to Hilltop fire flow, Mr. Taylor replied that the size of the hydro pneumatic pump station will be increased and an emergency power supply will be added- all paid for by developers. Bruce Douglass is worried about a fire safety issue when there is a loss of power on Skislope Way in Tahoe Donner. Mr. Holzmeister said generators for this site are in the 2006 budget. The Board agreed to agendize the arsenic issues raised by Mr. Eaton. The public hearings were closed at 7:18 PM. 1 Minutes Nov. 2, 2005 ACTION ITEMS CONSIDERATION OF ADOPTING AN URBAN WATER MANAGEMENT PLAN Director Taylor moved and Director Thomason seconded, a motion to adopt the 2005 Urban Water Management Plan and authorize staff to file the plan with the Department of Water Resources. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING AN EMERGENCY WATER CONSERVATION ORDINANCE Director Taylor moved and Director Sutton seconded, a motion to adopt the Ordinance entitled "Finding the Necessity for and Adopting a Water Conservation Program in the Event of a Water Supply Emergency', with the requested changes in Conservation Stage and Penalties & Fines. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION DISPENSING WITH COMPETITIVE BIDDING FOR THE PURCHASE OF 15KV PRIMARY UNDERGROUND CABLE; AND APPROVE A THREE-YEAR BLANKET AGREEMENT WITH THE OKONITE COMPANY FOR 15KV PRIMARY UNDERGROUND CABLE. Director Aguera moved and Director Taylor seconded, a motion to approve a resolution directing that competitive bidding be dispensed with in the purchase of 15kV Primary Underground Cable; and approve the 3-Year Blanket Agreement 2005-2008 with Okonite Company for 15kV Primary Underground Cable. - ROLL CALL: Director Sutton, no (the bidding process for public agencies was not followed); All other Directors, aye. SO MOVED. CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION ACCEPTING THE DONNER LAKE TANK EARTHWORK AND PIPING CONTRACT AND ISSUING A NOTICE OF COMPLETION Director Aguera moved and Director Taylor seconded, a motion to authorize Contract Change Order No. 1, in the amount of a $9,006.37 payment to Suter Construction from the District; and approve a resolution accepting the Donner Lake Tank Earthwork and Piping project as complete and authorizing the filing of the Notice of Completion. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO REPLACING A TRANSFORMER AT THE TAHOE DONNER SUBSTATION Director Taylor moved and Director Sutton seconded, a motion that the Board continue the emergency action relating to the Tahoe Donner Substation Transformer. ROLL CALL: All Directors, aye by voice vote. SO MOVED. WORKSHOP ITEMS DISCUSSION OF THE AFTER HOURS CALL SERVICE PROVIDED BY HIGH COUNTRY ANSWERING SERVICE Shirley Mueller distributed a handout which outlined High Country Communications services: Computerized system offering, Outage Management Systems and Customer Service. She detailed the District's billings year to date, a current billing and an estimated cost to enhance the District's 2 Minutes Nov. 2, 2005 services with High Country. Ms. Mueller would like to work with the District to resolve any service issues and meet with District staff to arrive at a more accurate estimate for High Country to supply Outage Management assistance. The Board agreed the District needs to develop a performance specification defining the base requirements of service, so High Country and Cooperative Response Center (CRC) can bid equally. Then the Board and staff can adequately compare the services and costs and make a decision. DISCUSSION OF THE DRAFT BUDGET FOR 2006 AND A PUBLIC OUTREACH PROGRAM MATTERS RELATED THERETO. Mr Holzmeister gave a presentation which covered: • Budget documents: Electric &Water detail, 2006 Budget and Five-year capital improvements • Electric &Water Operations budget totals • Proposed Electric &Water rate increases • What is new in the budget • What got cut in the budget • Public outreach: CATT, Sierra Sun ad, bill stuff ers and web page DISCUSSION OF A PROCEDURE FOR REVIEWING AND SETTING MANAGEMENT AND PROFESSIONAL EMPLOYEE COMPENSATION. Board comments: the salary scale should be competitive and comparable to other districts; the salary survey covered various communities and cities and similar agency positions; the salary schedule needs refined where the 3% increase is not used, but steps are based on merit; and review the management and professional salary scale again with the next budget workshop. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:21 PM. TRUCKEE DONNER "LIC UTILITY ISTRICT J. Ron HeaP6, esid�ent Prepared by Barbara Cahil , Deputy District Clerk bhc 3 Minutes Nov. 2, 2005 C. If such place or residence, business or other address cannot be ascertained,or a person of suitable age or discretion at any such place cannot be found,then by affixing a copy in a conspicuous place on the property where the failure to comply is occurring and also be delivering a copy to a person of suitable age and discretion there residing, or employed, if such person can be found, and also sending a copy through the U.S. mail, first class, registered postage prepaid,addressed to the customer at the place where the property is situated as well as such other address provided by the customer for bills for water or electric service if such can be ascertained. 3. Said notice shall contain, in addition to the facts of the violation, a statement of the possible penalties for each violation and statement informing the customer of his right to a hearing on the violation. (e) Appeals.Any customer against whom a penalty is levied pursuant to this section shall have a right to an appeal, in the first instance to the General Manager with the right of appeal to the District's Board of Directors,on the merits of the alleged violation,upon written request of that customer to the District within fifteen days of the date of notification of the violation. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the second day of November 2005 by the following roll call vote: AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSTAIN: None ABSENT: None TRUCKEE DON R PUBLIC UTILITY DISTRICT By q !!)6A,& J. Fj�nig, President of the Board ATTEST Peter L. Holzmeister, Clerk of the Board 4 Ordinance 2005-05