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Home My WebLink About2005-11-16 Min - Board REGULAR MEETING November 16, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Mary Chapman, Ed Taylor, Kathy Neus, Sanna Schlosser, Pat Waite, Jessica Kosfiszer, Nancy Waters, Craig Beede, Mark Thomas, Alan Harry, Peter Holzmeister, Tammie McCollum and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Pat Davison PUBLIC INPUT There was no public input. .. CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION ACCEPTING THE DONNER LAKE PIPELINE PROJECT - 2005 AND ISSUING A NOTICE OF COMPLETION Director Taylor moved and Director Thomason seconded, a motion that the Board authorize Con- tract Change Order No. 1 in the amount of a $106,694.73 payment to Koch Excavating from the District, bringing the total of their contract to $451,264.71 for the Donner Lake Pipelines -2005 Pro- ject. ROLL CALL: All Directors, aye. SO MOVED. Director Taylor moved and Director Thomason seconded, a motion pass a Resolution accepting the Donner Lake Pipelines-2005 project as complete and authorizing the filing of the Notice of Completion. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION ACCEPTING THE OLD GREENWOOD WELL TEST PUMP PROJECT AND ISSUING A NOTICE OF COMPLETION Director Aguera moved and Director Taylor seconded, a motion that the Board authorize Contract Change Order #1, in the amount of an $11,480.00 deduction of the contract amount to Carson Pump, bringing the total of their contract to $59,220.00 for the Old Greenwood Pump Development and Testing Project. ROLL CALL: All Directors, aye. SO MOVED. 1 Minutes: Nov. 16, 2005 Director Aguera moved and Director Taylor seconded, a motion that the Board pass a Resolution accepting the Old Greenwood Pump Development and Testing as complete and authorizing the filing of the notice of completion. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO REPLACING A TRANSFORMER AT THE TAHOE DONNER SUBSTATION Director Aguera moved and Director Taylor seconded, a motion that the Board continue the emergency action relating to the Tahoe Donner Substation Transformer. ROLL CALL: All Directors, aye by voice vote. SO MOVED. WORKSHOPS DISCUSSION OF THE DRAFT BUDGET FOR 2006 AND ASSOCIATED PROPOSED RATE INCREASES There was a dialog between the board of directors, Peter Holzmeister and department managers: • 2006 budget presentation stated increases were cut by$715,427.00 Public Benefit Program- state mandated at 2.85%of revenues from the sale of electricity • Power Supply department includes the GIS employees and expenses • Rate stabilization fund will help a move gradually into the new rate structure • Broadband: Outside services budget of $263,000 is included in the General Manager's budget until broadband becomes an active department; Directors requested a detail of the prior years $2.7 million in broadband expenses; A workshop could cover the business plan, assumptions and board actions • 2005 Budget and 2005 actual expenses- are they close • Union negations- should there be a new contract before the budget is passed • Personnel: Accounting for payroll expense when an employee is divided between different departments; electrical design work done in-house; use of technology to reduce the need for additional employees (specifically outsourcing cash remittance) • Dilemma: if eliminate budget items this year, the board will be faced with mounting ex- penses in succeeding years. • Rate increase suggestions ranged from: stay with the 2% in reserves and zero on opera- tions, reserve 1% and operations 4%, and 1% reserves and 2% operations. Discussion left a target of 1-2% reserves and below 5% operations. The Directors directed Mr. Holzmeister to come back to the board with recommendations where cuts can reduce the overall budget. DISCUSSION OF A PROCEDURE FOR SETTING PROFESSIONAL AND MANAGERIAL SALARIES Pat Davison stated that CATT has some concerns with the salary increases. She suggested the District have a third party perform a compensation study to use in the 2007 budget. The Board agreed that an independent review would be beneficial and remove District staff from the loop. President Hemig reminded the Board that no salary position steps were given out in 2005. The Board decided to bring the Compensation for management and professional employees back as an action item considering the 2006 position salary ranges. 2 Minutes: Nov. 16, 2005 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:20 PM. TRUCKEE DOM713 PUBLIC UTILITY DISTRICT J. Ro emig, President r,. Prepared by �tsct��- C�`� Barbara Cahill, Deputy District Clerk bhc 3 Minutes: Nov. 16, 2005 { TRUCKEE DONNER Public Resolution No. 2005 - 32 AUTHORIZING THE ACCEPTANCE OF THE DONNER LAKE PIPELINES - 2005 PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the Donner Lake Pipelines- 2005 Project; and WHEREAS, Koch Excavating was selected by the District to perform the work; and WHEREAS, Koch Excavating has completed all of the Work included in the Project; and WHEREAS, The District Engineer, Neil Kaufman, now certifies the completion of the project; and WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Donner Lake Pipelines -2005 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 16th day of November 2005 by the following roll call vote: AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSTAIN: None ABSENT: None TRUCKE ONN PUBLIC U TY DISTRICT By J. on emig, President of the Board ATTEST: Peter L. Holzmeister, Clerk of the Board T TRUCKEE , • Public Utility District Resolution No. 2005 - 33 AUTHORIZING THE ACCEPTANCE OF PUMP DEVELOPMENT AND TESTING PROGRAM FOR THE OLD GREENWOOD PRODUCTION WELL PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the Pump Development and Testing Program for the Old Greenwood Production Well Project; and WHEREAS, Carson Pump was selected by the District to perform the work; and WHEREAS, Carson Pump has completed all of the Work included in the Project; and WHEREAS, The District's Consultant, David Carlson of AquaHydrogeologic Consulting, now certifies the completion of the project; and WHEREAS,the District's Water Utility Manager, Ed Taylor,has recommended that the work be accepted bythe District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Pump Development and Testing Program for the Old Greenwood Production Well Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PAth SSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 16 day of November 2005 by the following roll call vote: AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason NOES: None ABSTAIN: None ABSENT: None TRUCKEE D NNE UBLIC=UDISTRICT By - /-1-/" J. Ro H ig, President of the Board ATTEST: Peter L. Holzmeister, Clerk of the Board