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HomeMy WebLinkAbout2005-12-07 Min - Board REGULAR MEETING December 7, 2005 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton and Bill Thomason were present. Director Tim Taylor was absent. EMPLOYEES PRESENT: Peter Holzmeister, Mary Chapman, Scott Terrell, Ed Taylor, Alan Harry, Mark Thomas, Kathy Neus, Kim Szczurek, Nancy Waters, Tammie McCollum, Jessica Kosfiszer, Neil Kaufman Pat Waite, Jim Wilson, Barbara Cahill and Sanna Schlosser. CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank &Juanita Schneider and Pat Davison PUBLIC INPUT There was no public input. SPECIAL BUSINESS ITEM ELECTION OF OFFICERS Director Aguera moved and Director Thomason seconded the nomination of Director J. Ron Hemig as President of the Board. Director Sutton moved that a unanimous ballot be cast for J. Ron Hemig for President. Director Taylor, absent; all other voted in favor of the motion. Director Thomason moved and Director Aguera seconded the nomination of Director Tim Taylor to serve as Vice-President. Director Sutton moved that a unanimous ballot be cast for Tim Taylor for Vice-President. Director Taylor, absent; all other voted in favor of the motion. ACTION ITEMS CONSIDERATION OF APPROVING A MASTER FIRM POWER SUPPLY AGREEMENT AND CORRESPONDING RESOLUTION WITH UAMPS Director Aguera moved and Director Thomason seconded, a motion to approve the Master Firm Power Supply Agreement between UAMPS and Truckee Donner PUD in order to participate in the new proposed project called Shaped Capacity and Energy Project that covers the 2008-2009 timeframe. ROLL CALL: Director Taylor, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. Director Aguera moved and President Hemig seconded, a motion to approve the resolution authorizing the execution and delivery of a Power Supply Agreement with Utah Associated Municipal Power Systems; and related matters. ROLL CALL: Director Taylor, absent; Directors Sutton (not enough financial information) and Thomason, abstain; All other Directors, aye. MOTIONED NOT CARRIED. 1 minutes: Dec. 7, 2005 After further discussion and clarification of the necessity of the Master Firm Power Supply r Agreement, the Board decided that both action items should be reconsidered. Director Aguera moved and Director Thomason seconded, a motion to approve the Master Firm Power Supply Agreement between UAMPS and Truckee Donner PUD in order to participate in the new proposed project called Shaped Capacity and Energy Project that covers the 2008-2009 timeframe. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. Director Aguera moved and Director Thomason seconded, a motion to approve the resolution authorizing the execution and delivery of a Power Supply Agreement with Utah Associated Municipal Power Systems; and related matters. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVING RESOURCE 500 DEVELOPMENT AGREEMENT WITH CENTRAL VALLEY PROJECT CORPORATION FOR LONG-TERM POWER SUPPLY NEEDS OF THE ELECTRIC UTILITY Director Aguera moved and Director Thomason seconded, a motion to authorize the General Manager or his designee (Assistant General Manager) to execute the Resource 500 Development Agreement with the Central Valley Project Corporation, or its assignee, with such changes, insertions or omissions as may be approved by the official executing the Agreement and the District's counsel; authorize the General Manager and/or his designee to approve any changes in the Resource 500 Project Development Budget up to 10% without further consideration by the Board of Directors; and amount not to exceed $18, 750.00. ROLL CALL: Director Taylor, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AUTHORIZATION TO NEGOTIATE A CONTRACT FOR PURCHASE OF PUMP EQUIPMENT FOR USE AT THE RED MOUNTAIN HYDRO STATION Director Thomason moved and Director Aguera seconded, a motion to authorize staff to dispense with further competitive bidding and negotiate the purchase of the Hydro-pneumatic Package Pump System for Red Mountain Booster Pump Station. ROLL CALL: Director Taylor, absent; Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION ACCEPTING THE DISTRICT PIPELINE REPLACEMENT PROJECT 2005 AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION Director Thomason moved and Director Aguera seconded, a motion that the Board authorize Contract Change Order #3, in the amount of $9,638.78 payment to Hard Line Excavating, bringing the total of their contract to $689,673.43 for the District Pipeline Replacement- 2005 Project. ROLL CALL: Director Taylor, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. Director Thomason moved and Director Aguera seconded, a motion that the Board pass a Resolu- tion accepting the District Pipeline Replacement - 2005 Project as complete and authorizing the filing of the notice of completion. ROLL CALL: Director Taylor, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. 2 minutes: Dec. 7, 2005 CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO PURCHASE .— OF A TRANSFORMER FOR THE TAHOE DONNER SUBSTATION. Director Aguera moved and Director Thomason seconded, a motion that the Board continue the emergency action relating to the Tahoe Donner Substation Transformer. ROLL CALL: Director Taylor, absent; All other Directors, aye by voice vote. SO MOVED. WORKSHOP ITEM DISCUSSION OF THE DRAFT BUDGET FOR 2006 AND RELATED MATTERS Peter Holzmeister gave a presentation that highlighted following Budget reduction considerations: • Items that could not be changed • Items which, if cut, are really a postponement to next year • Items, which, if cut, reduce customer service • Items which, if cut, impose risk on the District • Rate increases during the past three years Mr. Holzmeister explained that in order to reduce the water or electric rate increases, items in op- erations and certain capital projects would have to be eliminated from the budget. The spreadsheet with proposed budget cuts is a combination of capital items and some operation items that are funded by rates. Board discussion followed about the proposed budget cuts for 2006 and the need for water and electric reserve funds. There were questions about reductions in bank charges, mailings, public benefits, home show costs, employee clothing, pipeline repair, after-hours answering service, phone system and general ability of each department to reduce their budgets by 1-2%. The board asked for Broadband issues to be looked at carefully and that when financing occurs, the 2.2 mil- lion in broadband expenses be repaid to the water and electric departments. The board agreed to calendar the budget again as a workshop. Glenshire Devonshire Residents Association sent a letter to Peter Holzmeister and the Directors regarding concerns with the TDPUD 2006 budget. Mr. Holzmeister distributed a sheet with responses formulated by staff. No formal action was taken ROUTINE ITEMS APPROVAL THE MINUTES OF OCTOBER 19, NOVEMBER 2 AND NOVEMBER 19 2005 Director Aguera moved, and Director Thomason seconded, that the Board approve the minutes of October 19, November 2 and November 19, 2005, with a name change to the second on the treasurer's report for October 19, 2005. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Aguera seconded, that the Board approve the month ended October 2005. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED 3 minutes: Dec. 7, 2005 — Approval of disbursements: Director Aguera moved, and Director Thomason seconded, that the Board approve the October 2005 disbursements report. ROLL CALL: Director Taylor, absent; Director Sutton, no; All other Directors, aye. SO MOVED CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS: SECTION 54957.6 OF THE GOVERN- MENT CODE. DISTRICT REPRESENTATIVE: PETER HOLZMEISTER. EMPLOYEE REPRESENTATIVE: IBEW LOCAL 1245 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION: SECTION 54956.9. A GRIEVANCE FLED BY IBEW LOCAL 1245 RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:43 PM. TRUCKE NNE P BLIC UTILITY ISTRICT - J. Ro 1g, Pr idoent Prepared by � Barbara Cah�h,beputy District Clerk bhc 4 minutes: Dec. 7, 2005 1, Public Utility District i Resolution No. 2005 - 34 AUTHORIZING THE EXECUTION AND DELIVERY OF A POWER SUPPLY AGREEMENT WITH UTAH ASSOCIATED MUNICIPAL POWER SYSTEMS; AND RELATED MATTERS. WHEREAS, Truckee Donner Public Utility District, California (the "Member) owns and operates a utility system for the provision of electric energy to its residents and others (the "System) and is a member of Utah Associated Municipal Power Systems ("UAMPS) pursuant to the provisions of the Utah Associated Municipal Power Systems Amended and Restated Agreement for Joint and Cooperative Action dated as of February 17, 1999, as amended (the "Joint Action Agreement); WHEREAS, the Member desires to purchase all or a portion of its requirements for electric power and energy from or through UAMPS and has entered into a Power Pooling Agreement with UAMPS to provide for the efficient and economic utilization of its power supply resources; WHEREAS, firm transactions may be advantageously utilized by the Member to manage costs of acquiring bulk supplies of electric power and energy to meet the requirements of the consumers served by the System and UAMPS has offered to enter into a Master Firm Power Supply Agreement (the "Power Supply Agreement) with the Member pursuant to which UAMPS and the Member may from time to time enter into various firm transactions for the purchase and sale of firm supplies of electric power and energy; and WHEREAS, the Member now desires to authorize and approve the Power Supply Agreement and to delegate authority to the Member's Representative to UAMPS (the "Member Representative') to enter into firm power supply transactions from time to time with UAMPS thereunder, subject to the parameters set forth in this Resolution; NOW, THEREFORE, BE IT RESOLVED by the Board of Truckee Donner Public Utility District as follows: Section 1. Execution, Delivery and Filing of the Power Supply Agreement The Power Supply Agreement, in substantially the form presented at the meeting at which this resolution is adopted, is hereby authorized and approved, and the President is hereby authorized, empowered and directed to execute and deliver the Power Supply Agreement on behalf of the Member, and the District Clerk is hereby authorized, empowered and directed to attest, countersign and affix the corporate seal of the Member to the Power Supply Agreement, with such changes to the Power Supply Agreement from the form attached hereto as are approved by the President, his execution thereof to constitute conclusive evidence of such approval. Promptly upon its execution, the Power Supply Agreement shall be filed in the official records of the Member. 2 Resolution 2005-34 Section 2. Authorization of Transactions and Transaction Schedules. The Member Representative is hereby authorized to enter into one or more Transactions with UAMPS pursuant to the provisions of the Power Supply Agreement and to execute on 'behalf of the Member one or more Transaction Schedules reflecting such Transactions. This authorization shall extend to all Transactions which, in the aggregate, (1) provide a quantity of electric power energy that does not exceed the Member's anticipated requirements for the period covered by the Transaction or Transactions (such anticipated requirements being as determined by the Member Representative based upon the operating history of the System) and (ii) are reasonably anticipated to require payments by the Member in each year not exceeding the budgeted power supply costs of the System for the fiscal year in which such Transaction or Transactions are entered into by the Member. All other Transactions shall require the prior approval of the Board, Section 3. Other Actions with Respect to the Joint Action Agreement The President, District Clerk, the Member Representative and other officers and employees of the Member shall take all actions necessary or reasonably required to cant' out, give effect to, and consummate the transactions contemplated hereby and shall take all actions necessary to carry out the execution and delivery of the Power Supply Agreement and the performance thereof. Section 4. Miscellaneous; Effective Date. (a) All previous acts and resolutions in conflict with this resolution or any pad hereof are hereby repealed to the extent of such conflict. (b) In case any provision in this resolution shall be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. (c) This resolution shall take effect immediately upon its adoption and approval. ADOPTED AND APPROVED this seventh day of December 2005. AYES: Directors Aguera, Hemig, Sutton and Thomason NOES: None ABSTAIN: None ABSENT: Director Taylor TRUC DQ1V ER PUZ UTILITY DISTRICT Ro a ig, 19resiaenit ATTEST: ft � - [SEAL] Peter L. Holzmeister, Dist ct Clerk 2 Resolution 2005- 34 �-r TRUCKEE DONNER •I ic Utility District Resolution No. 2005 - 35 AUTHORIZING THE ACCEPTANCE OF THE DISTRICT PIPELINE REPLACEMENT — 2005 PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the District Pipeline Replacement-2005 Project; and WHEREAS, Hard Line Excavating, Inc. was selected by the District to perform the work; and WHEREAS, Hard Line Excavating, Inc. has completed all of the Work included in the Project; and WHEREAS, The District Engineer, Neil Kaufman, now certifies the completion of the project; and WHEREAS,the District's Water Utility Manager, Ed Taylor,has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the District Pipeline Replacement-2005 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 7ch day of December 2005 by the following roll call vote: AYES: Director Aguera, Hemig and Thomason NOES: None ABSTAIN: Director Sutton ABSENT: Director Taylor TRUCKEE DON 7LIC=DkSTRICT By J on emig, Pr'bsideni of the Board ATTEST: .. Peter L. Holzmeister, Cler of the Board RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX-NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160. 2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water facilities. 3. That on December 7th, 2005 the hereinafter described improvements were accepted as complete pursuant to Resolution 2005-35 of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: District Pipeline Replacement-2005 Project: Richards Boulevard,Schussing Way,Davos Drive and Skislope Way. 5. That the name and address of the contractor for such project was: Hard Line Excavating, Inc., P.O. Box 10029, Truckee, Ca. 96162 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: a ' os'' TRUCKEE DONNER PUBLIC UTILITY DISTRICT By 4,e Peter L. olzmeister, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003 (oath), 2015.5(unsworn statement)